Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JANUARY 7, 2020 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on January 7, 2020. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Rissler, Hunt, Carroll— Present. Coleman— Absent. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Allan Gilbert; Police Department; Chief Jeremey Criner, Fire Department; Ben Rhoads, Sr. City Planner; Don Clark, Community Development Director; Steve Gorszczyk, Public Works Director; Jay Williams, City Attorney; Phil Stokes, Electric Director, and Justin Bland, City Engineer. Opening prayer was led by Director Smiley. A copy of the December 17, 2019, minutes of the regular meeting had previously been given to each Director. The Mayor pointed out corrections that had been made to the Directors report. A motion was made by Smiley and seconded by Sappington to approve the minutes with the noted corrections. Turner called for a voice vote. Motion passed unanimously. Public Input: Arthur Hulbert, 20705 Hwy. 16, introduced himself to the Board as the new President and CEO of the Chamber of Commerce. Item A: Budget Amendment/ Fire Department/ 2020 Capital Budget/ Diesel Exhaust Removal System/$ 35, 000. Jeremey Criner briefed the item. Smiley made a motion to approve the item, seconded by Carroll. Motion passed unanimously. Item B: Siloam Springs Water Resource Company/ Grubbing and Clearing Request/ Patton Limited, LLC. Patterson briefed the item. Following questions from the Board, Burns made a motion to approve the item, seconded by Carroll. Motion passed unanimously. Item C: Dedication of Pedestrian Access Easement/1645 W Hwy 412. Bland briefed the item. Following questions and comments from the Board, Smiley made a motion to approve the item, seconded by Carroll. Motion passed unanimously. d Item D: Ordinance 19- 27/ 3" Reading/ Amending Chapter 102 ( Zoning Code)/ Drive- Through Uses. Ben Rhoads briefed the item. Jacob Friese, 717 S. Wright Street, requested that an emergency clause be included. Hunt asked for an explanation of an emergency clause, which was addressed by Patterson. A motion to place Ordinance 19- 27 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Carroll. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 January 7, 2020 An ordinance entitled: An Ordinance Amending Chapter 102 ( Zoning Code) of the Siloam Springs Municipal Code with Respect to Drive-Through Uses, was read on its third reading. A motion to adopt Ordinance 19- 27 was made by Smiley and seconded by Burns. Motion passed unanimously. d Item E: Ordinance 19- 28/ 3` Reading/ Amending Section 102- 21 ( Zoning Code)/ Rezoning R- 2 to R- 3, R- 4, C- lA, and C- 2/ 2500 Block of S. Waukesha Rd. Ben Rhoads briefed the item. A motion to place Ordinance 19- 28 on its third reading, suspending the rules and reading title only, was made by Carroll and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from R-2 TO R-3, R-4, C- lA and C-2) the property located at the 2500 Block of S. Waukesha Road; was read on its third reading. A motion to adopt Ordinance 19- 28 was made by Sappington and seconded by Bums. Motion passed unanimously. St Item F: Ordinance 20- 01 / 1 Reading/ Annexation of 4.99 acres/ 3480 Hwy. 412 E. Ben Rhoads briefed the item. A motion to place Ordinance 20- 01 on its first reading, suspending the rules and reading title only, was made by Carroll and seconded by Burns. Motion passed unanimously. An ordinance entitled: An Ordinance Accepting the Annexation of Certain Territory to the City of Siloam Springs, Arkansas, and Assigning Same to a Ward; was read in its first reading. St Item G: Ordinance 20- 02/ 1 Reading/ Governing the Installation and Relocation of Utility and Communication Lines Below the Ground. Phil Stokes briefed Items G and H simultaneously. Following Board questions and comments, a motion to place Ordinance 20- 02 on its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Carroll. Motion passed unanimously. An ordinance entitled: An Ordinance Creating Section 98- 77 of the Siloam Springs Municipal Code to Govern the Installation and Relocation of Utility and Communication Lines Below the Ground; and for Other Purposes; was read on its first reading. Item H: Resolution 01- 20/ Siloam Springs Electric Utility Underground Master Plan. Stokes had previously briefed the item. A motion was made by Smiley and seconded by Carroll to approve the item. Motion passed unanimously. Item I: Resolution 02- 20/ Procedures and Organizational Matters of the Board of Directors. Patterson briefed the item. A motion was made by Hunt and seconded by Burns to approve the item. Motion passed unanimously. Board of Directors Meeting Minutes Page 3 January 7, 2020 Item J: Resolution 03- 20/ Administrating the Recording of Municipal Meetings. Ellis briefed the item. A motion was made by Smiley and seconded by Carroll to approve the item. Motion passed unanimously. Item K: Resolution 04- 20/ Setting Hearing Date for Right- of-Way Vacation/ 300 Block of Hwy. 59 North. Rhoads briefed the item. A motion was made by Burns and seconded by Smiley to approve the item. Motion passed unanimously. Item L: Introduction— Allan Gilbert— New Police Chief. Patterson introduced Gilbert and gave a brief overview of his background. Gilbert addressed the audience stating he was honored to be chosen as the City' s police chief and looked forward to serving the community. Item M: Pilot Bike Project Update. Don Clark pointed out the pilot project was agreed to be left for one year. He turned the floor over to Justin Bland to review the project extent and the intentions of the City moving forward. Item N: 4th Quarter 2019 Board Goals Update. Patterson pointed out that everyone had received a copy of the update report and stated if there were any questions, to please reach out to him. Item 0: November 2019 Financials. Patterson pointed out that everyone had received a copy of the financial report and stated if there were any questions, to please reach out to him or Christina. Item P: Administrator' s Report. Patterson reported an expenditure in the Police Department of 39,982, for a Voice Recorder PurchaseNoice Products NICE Inform Recorder; that there would be a Meet and Greet at the Library on January 8th from 5- 7 p, to meet Chief Allan Gilbert and invited the public to attend; and lastly, that Lake Francis Drive would be opened to the public before the end of the month. Mayor extended condolences to the family of Mike Kenney, pointed out his service to the community and the State of Arkansas and said he would be missed. Hunt extended her condolences to the Kenney family; welcomed Chief Gilbert; said she appreciated staff' s quick response to citizen concerns; said she' d been on vacation and although she appreciated the beauty, was appreciative of what we have here; wished a happy new year and extended best wishes for 2020. Burns said he was excited about the direction the city was moving in; welcomed the new police chief and Chamber President; pointed out City Lake was being utilized and the tremendous amount of growth going on in Northwest Arkansas. Sappington said her experience as a board member had made her love Siloam more; she appreciated staff' s alternative route; pointed out the red lights being run through on Hwy. 412; cautioned everyone to be aware of pedestrians; and remarked on all of the things to do within the state. Rissler congratulated Gilbert and Hulbert; said amnesty at the library was going on until January 23`', 2020 Family night was the 10th; tickets to the Daddy/ Daughter Dance were on sale; and told staff the new design plan was a great. Carroll extended condolences to the Kenney family; welcomed Chief Gilbert and Mr. Hulbert; and stated he looked forward to an awesome year in the greatest community in the world. Smiley extended condolences to the Kenney family; welcomed Chief Gilbert and Mr. Hulbert; thanked Patterson for the previous Joint Workshop with the Planning Commission said she enjoyed it and expressed appreciation to the Commissioners; encouraged Board of Directors Meeting Minutes Page 4 January 7, 2020 everyone to review the website, as it was a great tool for city updates; and that she too was excited about the future of Siloam. With no further business, a Motion to adjourn was made by Smiley and seconded by Sappington. The Mayor challenged the Board to drink Siloam Springs water as opposed to bottled water and offered to provide cups. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: j 77 Lr e— hn Mark Turner, Mayor Renea Ellis, City Clerk W\ 1111111flllblly/ // RPOp, / i/ O GU. .. ..'. 1d\ 111llilill'; yliij Wr seal} .` G.\?.Y. C( ,//,,,. S 4 S' O/ L g_ 4 cs *= j ,/ ARS C9\ lit um S` 111iN1 \\\ NGS,