Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD AUGUST 4, 2020 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on August 4, 2020. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Rissler, Hunt, Carroll, Coleman— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Jeremey Criner, Fire Chief; Justin Bland, City Engineer; Ben Rhoads, Sr. City Planner; Steve Gorszczyk, Public Works Director; Don Clark, Community Services Director; Jay Williams, City Attorney; and Police Chief Allan Gilbert. Opening prayer was led by Director Hunt. Public Input: Arthur Hulbert, 20705 Hwy. 16, announced that the Chamber of Commerce would host a Candidate forum this Thursday from 6: 15 to 8: 00 pm at the Siloam Springs library. For those wanting to watch the forum, there would be a link on the Chamber' s website to a Zoom meeting. Consent Agenda: A. Regular Meeting Minutes, July 21, 2020 B. Memorandum of Understanding/ Siloam Springs School District/ School Resource Officers/ Police Department/$ 165, 862. 15 C. Dedication of Utility Easements/ 1000 Block of S. Washington Street& 600 Block of E. Kenwood Street D. Arkansas Department of Aeronautics Grant Application and Garver Engineering Work Order# 05/ Airport/ Pavement Marking Rehabilitation Project E. Contract Amendment/ Public Works Department/ Water Division/ Design- Build Services/ Water Treatment Plant Upgrade/ Burns& McDonnell Engineers A motion was made by Smiley and seconded by Coleman to approve the consent items. Turner called for a roll call vote. Motion passed unanimously. 1 Item F: Ordinance 20- 18 / 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 2 to P- D/ 700 to 1000 Block of Hwy. 16 South. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Burns to place Ordinance 20- 18 on its third reading, suspending the rules and reading title only. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 August 4, 2020 An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( city zoning map); Rezoning( from R- 2 to P- D) the property located at the 700 to 1000 Block of Highway 16 South; was read on its third reading. A motion to adopt Ordinance 20- 18 was made by Coleman and seconded by Smiley. Motion passed unanimously. d Item G: Ordinance 20- 19/ 3' Reading/ Annexation of 53. 63 acres/ 23000 Block of Lawlis Road. Ben Rhoads briefed the item. A motion was made by Carroll and seconded by Smiley to place Ordinance 20- 19 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance accepting the annexation of certain territory to the city of Siloam Springs, Arkansas and assigning same to a Ward; was read on its third reading. A motion to adopt Ordinance 20- 19 was made by Smiley and seconded by Sappington. Motion passed unanimously. 1St Item H: Ordinance 20- 25 / Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from I- 1 to C- 2/ 4650 Hwy. 412 East. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Carroll to place Ordinance 20- 25 on its first reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map; Rezoning( From I- 1 to C-2) the property Located at 4650 U.S. Highway 412 East; was read on its first reading. Item I: Resolution 39- 20/ Preliminary Plat Development Permit/ Fox Tail Addition South/ 2000 to 2500 Block of E. Kenwood Street. Ben Rhoads briefed the item. Jesse Fulcher, on behalf of the developer, stated they were considering changing the zoning designation. Following lengthy discussion, a motion was made by Burns and seconded by Sappington to approve Resolution 39- 20. Motion passed unanimously. Administrator' s Report: Patterson reported on August 5th at 6: 00 pm Burns and McDonnell, along with Public Works Department, would be hosting a property owner get together at the Water Plant to inform the property owners living near the water plant and those impacted by the new water line about the project; that during the week of free drop- off at sanitation, city collected 62 tons from 301 city customers. For comparison purposes, during the 2019 Fall Clean Up Week, city crews collected 187 tons; an expenditure at the Wastewater Plant for Sodium Hypochlorite Tanks( tanks storing the disinfectant) to replace leaking tanks in the amount of 36, 932. 16; an expenditure in the Electric Department for inventory( AMI Meters) in the amount of$40, 121. 52 and for COBRA LED Street Light fixtures in the amount of$ 34, 070. 40; that the previous weekend, a Siloam Springs Gravel Bike Race had been held drawing 109 participants from several states as well as locally; on the restoration of Board of Directors Meeting Minutes Page 3 August 4, 2020 various projects previously removed from the 2020 budget; and reminded everyone that early voting is August 4— 10 at the County Clerk' s office, with the primary election being held on August 11th. Item J: Patterson pointed out that each director had received a copy of the June financials and should contact him or Christina Petriches with any questions. Directors Reports: Sappington congratulated Patterson on obtaining his ICMA credentials; said she was anxious to see how the new electric meters worked for the city; thanked Kelly Carr for providing the update memo; asked for more public education on the phase out of the outdoor warning system; and thanked Director Rissler for a packet that she had provided. Rissler also congratulated Patterson; commented on how the community had come together to assist with two families hit by Covid- 19 and how it was a good example of the community' s character; she expressed the need for more education on Siloam' s form of government; and to contact her with any questions. Carroll pointed out that early voting had begun and urged everyone to exercise their right to vote. Smiley pointed out it was the 100th anniversary of Amendment 19 allowing women the right to vote; congratulated Patterson; and congratulated Lt. Peevyhouse for his 5 years of service to the city. Coleman said he and his wife had voted; pointed out that Siloam was not ordering its police officers to stand down with respect to the possibility of property destruction; encouraged citizens to fact check what was being misspoke of on social media; and said he looked forward to serving the community if re- elected. Hunt too congratulated Patterson; asked about the status of planting trees in the 412 median; thanked the Chamber for hosting the candidate forum; and encouraged everyone to exercise their right to vote. 5th Burns emphasized place- based amenity economics; stated we are the city in the corridor; we are growing and moving forward; social media is a double-edged sword that can be misconstrued and borders on a fine line on ethics and he doesn' t participate in it; gave statistics on the trails usage in NWA; reminded everyone to be kind during these times; encouraged everyone to get a flu shot this year; and said go vote. With no further business, a Motion to adjourn was made by Burns and seconded by Coleman. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: ATMark Turner, Mayor 67Z . sem enea lis, City Clerk m a"n iu uuu,u in CITY PLF,,, RINDS off. Pc.`` gyp44v, 314% Ci, L`/ Aa` P,