Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JUNE 7, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on June 7, 2022. The meeting was called to order by Mayor Judy Nation at 6: 30 pm. Roll Call: Smiley, Burns, Hunt, Rissler, Sappington, Carroll,— Present. Allen— Absent. City Representatives Present: Phillip Patterson, City Administrator; Judy Toler, Administrative Assistant; Chief Jeremey Criner, Fire Department; Chief Allan Gilbert, Police Department; Ben Rhoads, Sr. City Planner; Justin Bland, City Engineer; Don Clark, Community Development Director; and Jay Williams, City Attorney. Opening prayer. Director Carroll led the opening prayer. The mayor led the Pledge of Allegiance. Public Input: The mayor asked if there was anyone in the audience who would like to address the Board on any item not on the regular agenda. Tyler Dees, 2584 N. Hico, announced he was running for State Representative of District 35, and just wanted to thank everyone and say hello. The mayor asked if there were any comments from the audience regarding an item on the Consent agenda. No one came forward. Consent Agenda: A. Regular Meeting Minutes/ May 17, 2022 B. Grant Application and Acceptance of Grant Offer/ Arkansas Department of Aeronautics / Hangar Rehabilitation/ Airport/$ 25, 000 C. Dedication of Utility Easements/ 507 North Madison Street D. Dedication of Utility Easements/ 22218 Farley Road E. Resolution 32- 22/ Special Use Development Permit/ Short Term Rental/ 415 A South Maxwell St. F. Resolution 33- 22/ Special Use Development Permit/ Short Term Rental/ 200 South College St. G. Resolution 34- 22/ Authorizing the use of Alternate Cash Flow Projection Valuation to Show Actuarial Soundness of the Siloam Springs Firemen' s Pension Funds Director Burns asked that item A be pulled from consent. A motion was made by Smiley and seconded by Sappington to approve the remaining Consent Agenda items. Nation asked for a roll call vote. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 June 7, 2022 Item A: Burns wanted to correct himself from the last meeting regarding Connectivity. He pointed out the sidepath between Washington and Tahlequah was 8 foot and not 10. A motion to approve the item was made by Smiley and seconded by Hunt. Motion passed unanimously. Item H: Ordinance 22- 13 / 2nd Reading/ Amending City Code Section 66-90/ Noise. Capt. Miller briefed the item. Miller informed the Board that the ordinance had been amended to include language in city parks. A motion to place ordinance 22- 13 on its second reading, suspending the rules and reading title only, was made by Smiley and seconded by Carroll. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 66- 90 of the Siloam Springs Municipal Code with Respect to Prohibited Noise, was read on its second reading. Item I: Ordinance 22- 14/ Pt Reading/ Vacation of an un- named right- of-way/ 900 Block of East Tahlequah St. Ben Rhoads briefed the item. A motion to place Ordinance 22- 14 on its first reading, suspending the rules and reading title only, was made by Burns and seconded by Smiley. Motion passed unanimously. Item J: Resolution 35- 22 / Final Plat Development Permit/ Somerset Addition, Phase 1/ 3100 to 3400 Block of East Kenwood St. Ben Rhoads briefed the item. A motion to approve Resolution 35- 22 with staff' s recommended conditions, was made by Smiley and seconded by Sappington. Motion passed unanimously. Item K: Resolution Amending Municipal Code Section 53- 11 / Fences Around 36- 22/ Detention Ponds. Justin Bland briefed the item and stated this will not be retroactive to existing ponds. Burns pointed out that this is not going to be the long-term solution; it will not resolve the issues; and will cause more work for the city. A motion to approve Resolution 36- 22 was made by Hunt seconded by Rissler. Motion passed 5/ 1, Burns being the no vote and Allen being absent. Item L: Resolution 37- 22// Grant Application/ NWARPC Transportation Alternative Program/ Progress Avenue Sidepath. Justin Bland briefed the item. A motion to approve Resolution 37- 22 was made by Smiley and seconded by Burns. Motion passed unanimously. Item M: Phillip Patterson briefed the Board on different options; explained the effects on various departments; and asked for feedback. The majority of the Board indicated they were in favor of option 2; Hunt indicated she was in favor of option 3A; 4 were in favor of making the tax permanent; with Rissler and Sappington in favor of a 10- year sundown. Item N: Patterson pointed out that a copy of the April financials had been provided and instructed the Board to address Christina Petriches or himself with any questions. Item T: Administrator' s Report: Patterson reviewed the Administrator' s report attached hereto. Board of Directors Meeting Minutes Page 13 June 7, 2022 Directors Report: Hunt thanked the chiefs for the long-term plan briefing; said she believed the citizens would be comfortable with the sales tax recommendation; thanked everyone for being here; and asked that streets be kept in the forefront. Burns said he was happy with the 2040 Comprehensive Plan; said he noticed an accident at Simon Sager and Hwy. 412 and asked that we keep track of those to pass along to ARDoT as we struggle with safety in that area as we continue to develop out there; NWA Stormwater Discussion June 21st, registration is on the IWRP website, and he believed it provided a long-term solution; said he wasn' t anti- street with regard to the tax split, but thinks we should reconsider how we' re doing things; said the Chautauqua Amphitheatre would have music this Friday night and a play on Saturday; and thanked Jimmy Harris and Larry Walker for being in attendance. Sappington said its time to start cutting your grass again and clippings do not go in the street; kids are out of school and to be watchful in neighborhoods as they could dart out into the streets; said that she would like to meet with sanitation due to the issues with the dumpsters and recycling trailers at sanitation facility; Patterson said he was considering moving the trailers back inside the fence to eliminate the issues; asked that signage be placed farther out on 412 when we are mowing the median to allow traffic enough time to merge over; said she was concerned with issues at the Kayak Park; asked about an employee directory; asked people not use the turn lane and a driving lane; Patterson said he was talking to ARDoT and it was a 5 to 10- year project from 2020, ( widening from Washington Street to Hwy. 16), and from Hwy. 16 to Hwy. 59 as a 20- year goal; he stated the was working with ARDoT to move that timeline up; and lastly announced the Siloam Springs Rodeo was June 16- 18th at 7: 30 pm. Rissler thanked Tyler Dees for his attendance and wished him good luck; thanked Jimmy Harris and Larry Walker for being in attendance; thanked the American Legion for the Memorial Day program; and thanked Bland and Patterson for their work on drainage issues. Carroll said he saw an example of who Siloam Springs is, when he saw the kids playing at the splash pad at Memorial Park and it reminds him what a wonderful place we live in and he' s proud to be part of it. Smiley thanked all those in attendance; for the good discussions; thanked those who placed flags at the veterans' gravesites; said she looked forward to attending the events at the Chautauqua Amphitheatre this weekend; and acknowledged that we do have a drainage problem. With no further business, a Motion to adjourn was made by Smiley and seconded by Burns. A voice vote was called. Motion passed unanimously. Meeting adjourned. ATTEST: APPROVED: ene Ellis, City Clerk, CAMC/ CIY({ ; illu; i;;. ;,,. J oation, ayor 7a1: C/ SEAL} c ;,., 2 .. •• I4% 0;, C She®• c ARKAN''" 5  Siloam Springs Administrator' s Report June 7, 2022 1. Expenditures: 37, 334. 02 — Solid Waste— 8 2- yard and 20 6- yard rear load dumpsters 46, 772. 93 — Solid Waste— 200 96- gallon, 400 64- gallon roll carts; 400 64 gallon recycle bins and 600 lids 31, 023. 20— Fuel Farm— Gas and Off-Road Dye Diesel 40,400. 00— Airport— 8, 000 gallons Jet- A Fuel 35, 440. 00— Airport— 8, 000 gallons Jet- A-Fuel 40, 240. 00— Airport— 8, 000 gallons 100 Low Lead Jet- A Fuel— Resupply 37, 584. 40— Electric— Thermal Detection Traffic Signal Camera System( Intersections of Ravenwood and Highway 412) 53, 500. 00— Electric— Right-of-Way Tree Clearing( Section 2/ W. Central, W. Alpine and Rodric Circles; Holly St, W. Twin Springs, W. Granite, W. Harvard, W. Tulsa and Pine) 45, 099. 00— Electric- 300 AMI Meters— New Services and Inventory Per Resolution 61- 21 97, 320. 00— Electric- 40 25kva 240/ 120 1 PH Pad Mount Transformer— Inventory/ New Customer/ Maintenance 34, 673. 04— Electric - 60 Suspension Insulator and 84 Line Post Insulator— Inventory 77, 600. 00— Electric— 50 25ft Anchor Base Poles- Inventory NOTE: All transformers will be scheduled in first available product slot in 2023. 2. May 2022 Tax Receipts Month up 1. 7% YTD up 12. 2% County, Month up 3. 5% YTD up 4.2% 3. Tammy French retired from District Court after 22 years of employment.