Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JULY 19, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on July 19, 2022. The meeting was called to order by Mayor Judy Nation at 6: 30 pm. Roll Call: Smiley, Allen, Hunt, Rissler, Sappington, Burns, Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Judy Toler, Admin Assistant; Chief Jeremey Criner, Fire Department; Chief Allan Gilbert, Police Department; Don Clark, Community Development Director; Justin Bland, City Engineer; Ben Rhoads, Sr. City Planner; Steve Gorszczyk, Public Works director; James Harris, Community Development Manager; and Jay Williams, City Attorney. Opening prayer. Director Allen led the opening prayer. The mayor led the Pledge of Allegiance. The mayor asked if there were any comments from the audience regarding an item on the Consent agenda. No one came forward. Consent Agenda: A. Regular Meeting Minutes/ July 5, 2022 B. Dedication of Utility Easements and Right- of-Way/ 18000 Block of Fisher Ford Road C. Grant Application and Grant Offer/ Federal Aviation Administration( FAA) Airport Runway Pavement Rehabilitation( Design Services)/ Airport/$ 163, 400. 00 A motion was made by Smiley and seconded by Allen to approve the Consent Agenda items. Nation asked for a roll call vote. Motion passed unanimously. Presentations: New Fire Fighters/ Parks& Recreation Manager/ Library Manager Jeremey Criner introduced Steeley. Don Clark introduced the new Parks& Rec Manager, Blaine Adams and Jayson Travis Chaney and Library Manager, Stephanie Freedle. d Item D: Ordinance 22- 15 / 3` Reading/ Amending Ordinance 1030( City Code §90- 33)/ Reauthorizing the Percentage of Allocation of the Permanent One Percent City- Wide Sales and Use Tax( Revised). Phillip Patterson briefed the item and indicated an amendment was made by staff to d the Ordinance since its 2" reading to include more descriptive language as to the use of the 20% of the net collections as it relates to the FD and PD. After discussion, it was determined that the d amendments would be approved by the Board of Directors prior to placing it on its 3` Reading. A motion was made by Allen and seconded by Smiley to approve the amendments to Ordinance 22- 15 as presented by staff. Motion passed unanimously. Board of Directors Meeting Minutes Page 1 2 July 19, 2022 A motion to place Ordinance 22- 15 on its third reading, suspending the rules, and reading title only, was made by Smiley and seconded by Sappington. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Ordinance No. 1030, reauthorizing the Percentage of Allocation of the Permanent one Percent( 1%) City Wide Sales and Use Tax to Take Effect upon the Expiration of Ordinance No. 13- 15 on October 31, 2023; and for Other Matters Pertaining thereto; was read on its third reading. A motion to adopt Ordinance 22- 15 was made by Allen and seconded by Smiley. Motion passed unanimously. Item E: Ordinance 22- 16/3rd Reading/ Amending Municipal Code Section 82- 41 / Transfer Station Tipping Fees. Steve Gorszczyk briefed the item pointing out changes made. A motion to place d Ordinance 22- 16 on its 3` reading, suspending the rules and reading title only, was made by Smiley and seconded by Allen. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 41 of Chapter 82 of the Siloam Springs City Code as to Solid Waste Tipping Fees and Outside Customers and Private Bulk Haulers; was read on its third reading. A motion to adopt Ordinance 22- 16 was made by Allen and seconded by Sappington. Motion passed unanimously. Item F: Ordinance 22- 17/ 3rd Reading/ Amending Municipal Code Section 98- 145 and 98- 179/ Water Meter and Water Tap Fees. Steve Gorszczyk briefed the item. A motion to place Ordinance 22- 17 on its third reading, suspending the rules and reading title only, was made by Carroll and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 415 and 179 of Chapter 98 of the Siloam Springs City Code Relating to Charges for Water Meters and Taps; was read on its third reading. A motion to adopt Ordinance 22- 17 was made by Smiley and seconded by Sappington. Motion passed unanimously. Item G: Ordinance 22- 19/ 2nd Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to P- D/ 500 Block of North Progress Avenue. Ben Rhoads briefed the item. A motion to place Ordinance 22- 19 on its 2nd reading, suspending the rules and reading title only, was made by Burns and seconded by Carroll. Motion passed 6/ 1 with Allen abstaining as this item involves family members. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam springs Municipal Code( City Zoning Map); Rezoning( From A- 1 to P- D) the Property Located at the 500 Block of North Progress Avenue; was read on its second reading. Item H: Ordinance 22- 20/ 1st Reading/ Annexation of 14. 087 acres/ 21000 Block of Arkansas Highway 16. Ben Rhoads briefed the item. A motion to place Ordinance 22- 20 on its first reading, Board of Directors Meeting Minutes Page 13 July 19, 2022 suspending the rules and reading title only, was made by Smiley and seconded by Allen. Motion passed unanimously. An ordinance entitled: An Ordinance Accepting the Annexation of Certain Territory Described as 21000 Block of Arkansas Highway16 to the City of Siloam Springs, Arkansas and assigning the same to a Ward; was read on its first reading. Item I: Resolution 46- 22/ Adoption of the 2040 Comprehensive Plan. Ben Rhoads briefed the item. Smiley thanked the committee that worked on this; had a question about zoning, Ben answered her question. Hunt thanked the committee and consulting company and expressed her excitement that the public was involved; it' s a great guide. Rissler thanked everyone that put it together; stated it is a guide; mentioned she had many communications from citizens about the comprehensive plan meeting. Smiley commented about the communications received from citizens. Allen also stated that he had received communications from citizens; a lot of people support it; wants to make sure staff prioritizes the recommendations and confirmed that the board will still be approving recommendations which Patterson confirmed; and spoke on the price. Sappington stated she was on this committee, feels like the path is set to proceed upon; she too received communications about the public meeting, recommends in the future we be more explicit on what we are having the meeting for. Carroll said he felt the meeting was handled well. Burns stated he was disheartened on the turn- out at the meeting, and we need to continue to work on it. A motion to approve Resolution 46-22 was made by Smiley and seconded by Burns. Motion passed unanimously. Item J: Resolution 47-22/ Placing Ordinance 22- 15 on the ballot for the November 8, 2022, Election. Patterson briefed the item. A motion to approve Resolution 47- 22 was made by Smiley and seconded by Burns. Motion passed unanimously. Item K: 2nd Quarter 2022 Reports: Chamber; Main Street; and History Museum. Patterson pointed out copies of the respective reports had been provided and representatives were available for any questions. Item L: 2021- 2022 Board Goals/ 2nd Quarter 2022 Update. Patterson reviewed the updated goals. Stated he is planning on bringing the 2023/ 2024 draft board goals at the next meeting, have been waiting on the report from the Sager Creek Advisory Committee which we heard tonight. Item M: Administrator' s Report: Patterson reviewed the Administrator' s report attached hereto. He also stated that wanted to ask the Board about utility rates. Last year the plan was to consider them annually and at that time there was not much talk about creating a Utility Commission; he asked that the board members give some feedback on whether they want to consider rates for 2023 or do they wish to wait until there is a utility commission established in 2023. Directors Report: Allen congratulated the new employees that were introduced tonight; stated he was pleased with the Sager Creek recommendations; it was a good workshop; he asked about the salary survey and Patterson replied, hopefully the first workshop in September; talked about revisiting the fireworks and solar ordinance soon; commented on why people are not showing up at public meetings, they need to be open to questions, and it should have been the company running the meeting. Smiley recognized all new hires; interested in fireworks; thank you to members of comp Board of Directors Meeting Minutes Page 4 July 19, 2022 plan committee and Sager Creek Advisory Board; thanked the fire and police for the camps they provided for the kids in the community; mentioned Civilian Response to Active Shooter event that is going to be at JBU on July 23 at the Great Hall at 5: 00 pm; spoke about being sorry that some of our citizens felt they were not heard, want more citizens to attend, and think city has done a good job advertising the event. Mayor asked both Director Allen and Director Smiley if they had direction for the Administrator on the utility rates. Allen said he would like to wait until a utility board is in place. Smiley stated she would like to wait until we have a utility board. Carroll stated he would like to see the utility board first, then visit the rates; thanked Chief Criner for introducing the new guys and appreciate the support that came along with them; and that he appreciated our 2040 living document. Rissler thanked the Sager Creek committee; stated she wants to wait until the utility board is formed; read a post about the value of city employees; gave thanks to all the support from the community at the employee event her and her husband had at the Aquatic Center, and thanked all the sponsors who donated their time, food, gifts, etc.; gave condolences of the passing of Lorrie Nunn. Sappington stated the Manna Center is experiencing an influx of families needing food and shelter; Genesis House needs leadership and guidance; mentioned the number of homeless; wants to wait for the utility board to be established. Burns would like to wait for the advisory committee for rates; encouraged religious organizations to start thinking locally and get active; a lot of challenges out there; it' s a great city to work for; Chautauqua Amphitheater has had some great music, bring umbrella, lawn chair and ice water; think globally, act locally. Hunt talked about surveying citizens to find out their desires for the city, and maybe we try to get feedback from a survey about the homeless issue everyone is talking about, it' s a community effort; utility rates, confirmed who the utility commission would be made up of and is interested in waiting for their recommendations; welcomed new employees; thanked everyone who was on the Sager Creek Advisory Committee and all those who worked on the comprehensive plan; wants to revisit the fireworks and solar ordinances again. With no further business, a Motion to adjourn was made by Hunt and seconded by Allen. A voice vote was called. Motion passed unanimously. Meeting adjourned. ATTEST: APP VED: enea llis, City Clerk, CAMC/ CMC Ju Nation, ayor r r "•, Seal} 9 GLE  Springs 11.° / Administrator' s Report July 19, 2022 1. Expenditures: 41, 621. 53— Court Division— Scanning Backlog of old Court document 31, 436. 92— Fuel Farm— 4000 gallons unleaded El gas and 4000 off-road dye diesel 48, 972. 00— Public Works/ Water Plant Division— Type II Surface/ Water Plant Driveway Project 51, 134. 00— Electric— 40 30ft Direct Bury Poles/ Inventory 52, 161. 91 — Fuel Farm— All Fuel Pumps Upgrade( replacing the old dispensers due to current ones being outdated and cannot get replacement parts) 46, 640. 00— Airport— 8, 000 gallons 100 Low Lead Jet- A Fuel - Resupply Per Resolution 61- 21 99, 180. 00— Electric - 600 2s/ 200 RF- Mesh Leaf AMI Meters w/disconnect/ Inventory 95, 766. 00— Public Works/ Water Service Division— 264 5/ 8" x3/ 4" Badger Poly E- Series Cellular Water Meter/ Inventory/ New Customer/ Maintenance/ Water Change- Out Program 84, 645. 00— Electric— 9 75kva 208/ 120 3PH Pad Mount Transformers/ Inventory/ New Customer/ Maintenance 2. June 202 Tax Receipts Month up 3. 2% YTD up 10. 5% County Month down 0. 7% YTDup3. 3% 3. Elec Demand— As of this afternoon, the Southwest Power Pool has extended their Conservation Operations Advisory through 10 PM Wednesday the 20th and has also issued a Resource Advisory through 10 PM on Thursday the 21 t. These advisories have been issued due to the high temperatures, high SPP region wide electrical usage resulting in high electrical demand. Neither advisory requires the general public to conserve energy but are meant to raise awareness of the possible need to conserve. For June 2022, our electric demand was 61, 567 kWh, which was 3% higher than June 2021 and is 0. 5% lower than July 2021 and 0. 9% higher than August 2021. Our July 2022 demand is expected to surpass all of these previous demand levels. 4. Water Demand— As of June 2022, we treated a total of 113. 63 million gallons for an average of 3. 79 million gallons per day( MGD). For comparison, in June 2021 we treated 109. 19 MG or 3. 64 MGD, and in June 2020 we treated 117. 99 MG or 3. 93 MGD. 5. Utility Rate Assessment