Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD NOVEMBER 1, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on November 1, 2022. The meeting was called to order by Mayor Judy Nation. Roll Call: Smiley, Rissler, Sappington, Burns, Allen, Carroll; Hunt— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Jeremey Criner, Fire Department; Chief Allan Gilbert, Police Department; Don Clark, Community Development Director; Christina Petriches, Finance Director; Kevin Moore, City Engineer; and Jay Williams, City Attorney. Opening prayer. Director Burns led the opening prayer. The mayor led the Pledge of Allegiance. The mayor asked if there were any comments from the audience regarding an item not on the City' s agenda. Arthur Hulbert, 20705 Hwy. 16, apologized for not being at the last meeting and explained what the Chamber of Commerce does, including donating$ 15, 000 to the City Golf Course and various meetings regarding economic development. Director Burns stated someone from the Chamber should have been here to represent if he was unable to attend and that only questions were being asked at the last meeting about billing, not misinformation given. Allen asked about candy the CoC had provided for the downtown trick or treat event. Director Smiley stated she appreciates that the CoC does but pointed out the city can only provide funding for services listed in the contract. Presentations: Police Chief Gilbert/ Bridging the Gap Award/ Detective Corporal Ron Coble. Chief Gilbert announced Det. Coble had recently received the award for his work with the NWA Adopt- a- Cop program. Gilbert stated the award stemmed from work done to protecting minors from human trafficking and sex crimes. Coble thanked Gilbert, his superiors, and his wife for the opportunity to do what he does. Coble received a standing ovation. The mayor asked if there were any comments from the audience regarding an item on the Consent Agenda. Tyler Carroll, 102 S. Carl, spoke in favor of the agreement with NWA Trailblazers; it adds to the quality of life; pointed out the MICA team present whose membership includes 75 in Siloam and 900 statewide; said the trails keep people active and healthy. Matt Timboe, 16260 Clarks Station Road, also spoke in favor of the partnership; he also pointed out the NICA members; stated they had over 700 hours of cleaning the current trails and would help with the WOKA trails; that they were defending state champions both in middle school and high school; and that biking is great for mental and physical health. Corbin Timboe, also spoke in favor of the additional trails; he said he loves to bike and ride all the trails around here; and Board of Directors Meeting Minutes Page 2 November 1, 2022 would love to have more. The mayor asked those present to be recognized and thanked them for their service to the city. Consent Agenda: A. Workshop Minutes/ October 18, 2022 B. Regular Meeting Minutes/ October 18, 2022 C. Appointment/ City of Siloam Springs, AR Public Education Facilities Board( John Brown University)/ Carla Wasson D. Cooperation Agreement/ Siloam Springs Water Resource Company and NWA Trailblazers/ Mountain Biking Trails E. Dedication of Utility Easements/ 20179 Bill Young Rd. F. Dedication of Utility Easements and Right-of-Way/ 23229 and 23345 Lawlis Rd. G. Contract/ Healthcare Re- insurance/ International Assurance of Tennessee/$ 263, 079. 48 Director Hunt requested Item D be removed from consent. A motion was made by Smiley and seconded by Carroll to approve the remaining items on the Consent Agenda. Nation asked for a roll call vote. Motion passed unanimously. Item D: Hunt thanked those in attendance for taking the time to speak; for the work that they' ve done; and congratulated them on their state title. Allen asked if there was a cost to the city. Patterson said no out of pocket cost; only man hours to verify location. A motion was made by Smiley and seconded by Sappington to approve the item. Motion passed unanimously. Item H: Ordinance 22- 25 / 1st Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A-1 to C- 1A/ 409 N. Country Club Rd. Maegan Thomas, City Planner 1, briefed the item. A motion to place Ordinance 22- 25 on its first reading, suspending the rules and reading title only, was made by Carroll and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( From A- 1 to C- 1 A) property located at 409 North Country Club Road; was read on its first reading. Item I: Ordinance 22- 26/ lst Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 2 to C- 2/ 1800 Block of Brashear' s Rd. Country Club Rd. Maegan Thomas briefed the item. Sue Ellen Coleman, 13995 Inverness Lane, stated why she was asking the Board to put the property back to C2 and asked the board to also hear 2nd and 3rd reading. A motion to place Ordinance 22- 26 on its first, second and third reading, suspending the rules and reading title only, was made by Smiley and seconded by Sappington. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( From R-2 to C- 2) property located at the 1800 Block of Brashears Road; was read on its first, second and third reading. Board of Directors Meeting Minutes Page 13 November 1, 2022 Item J: Ordinance 22- 27/ 1 s` and Only Reading/ Waive Competitive Bidding/ Health Ins. Network& Admin. / BCBS. Misty McGlothlin, HR Manager, briefed the item. Rissler pointed out that BCBS provided excellent coverage. A motion to place Ordinance 22- 27 on its first and only reading, suspending the rules and reading title only, was made by Allen and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Authorizing an Agreement with Blue Cross and Blue Shield and the City, Waiving the Requirement of Competitive Bidding; was read on its first and only reading. A motion to adopt Ordinance 22- 27 was made by Smiley and seconded by Carroll. Motion passed unanimously. Significant Dev. Permit/ Lot 2 of the Siloam Warehouse Addition( Jiffy Item K: Resolution 62- 22/ Trip). Maegan Thomas briefed the item. Don Rose, on behalf of Jiffy Trip, stated he was available for any questions and stated he appreciated staff's help with this project. Burns asked if there is a caliper of tree size required for the landscape plan. Thomas indicated yes. Carroll asked if the drive met set- back requirements. Thomas indicated yes. A motion to approve, with staff' s stated condition, was made by Smiley and seconded by Burns. Motion passed unanimously. Item L: Resolution 63- 22 / Preliminary Plat Dev. Permit/ Castlewood Addition/ 22100- 22200 Block of Davidson Rd. Maegan Thomas briefed the item. Burns pointed out concerns with the road requirements; future annexation plans; drainage issues; and that he thought Country Club should be widened and infrastructure addressed. Don Clark stated the road would be paved up to the city limits at Country Club Road; that the county had done recent work to help with drainage issues; and the frontage property would have curb and gutter per city standards; however, the remaining road would be paved per county standards. Sappington asked if the streets met requirements to allow for city emergency vehicles, and stated she would like to see the city' s minimum standards increased. Allen and Rissler said they agreed with Burns comments. Hunt pointed out this was previously approved in 2021. A motion to table the item to the November 15th Board meeting was made by Allen and seconded by Sappington. Motion passed unanimously. Item M: Memorandum of Understanding# 2 with Siloam Springs School District/ School Resource Officers. Gilbert briefed the item pointing out this was an amendment to the previous MOU wherein 2 additional SRO' s were added, and the amounts changed to reflect what the school' s portion of the costs paid to the city would be. A motion to approve was made by Smiley and seconded by Sappington. Motion passed unanimously. Item N: 2022 Third Quarter Financial Summary Report. Patterson reviewed the high points of the third quarter. Item 0: September Financials. Patterson poited out a copy of the September financials had been provided and any questions should be directed to him or Christina Petriches. Board of Directors Meeting Minutes Pagel 4 November 1, 2022 Item P: Administrator' s Report: Patterson reviewed the Administrator' s report attached hereto. Directors' reports: Hunt congratulated Coble; thanked those who came to speak in favor of the trail agreement; statement of support for our SRO officers and public safety personnel; asked for clarification on E. Main Improvements, including a round- about and overall cost. Patterson addressed the questions. Bums stated the water pipes under E. Main are disintegrating and that something has to be done; we are fortunate to live where we do; he can' t find one negative spin about this community; and that he is extremely thankful of the challenges as a Board and believes overall we are in a good position; and it' s good to be in NWA. Sappington stated Mike Brown had given her a tour of the WOKA park; that it was exciting that kids were going to be riding in the woods; she appreciated the CoC answers but felt the city shouldn' t fund it for doing its job when it' s able to donate$ 15, 000 of the$ 30, 00 they are paid and would like to see the money poured into the Museum; that she would like staff to revisit the city' s minimum standards with regard to drive-thrus; that she believed the city should purchase the [ Chavez] property on S. Washington; and that the Manna Center had 800 Holiday Meal Bags out for filling. Rissler pointed out the Veteran' s Day Parade this Saturday at 9am and thanked the Legion and the Levi Douthit Veterans of Foreign Wars Post 1674 for serving and all the work they do in the community; family was impressed with everything going on in Siloam; thanked the fire and police departments and everyone who contributes to our community; that she was in support of the Chamber and believes it has value. Carroll thanked Hulbert for providing some clarity; said he was glad that 4 additional SROs had been added; that the interview committee would be meeting to try and seat a Utility Commission to help with good decisions; and that he was very glad to have the fall season we are having. Smiley thanked Tyler Carroll and Matt Timboe for bringing their group tonight, along with the NWA Trailblazers for what they are going to do; she thanked Hulbert for coming and providing answers; thanked those who participated in Trick or Treat downtown and all of the volunteers for their time and service what it is; it' s one of the reasons she loves Siloam Springs; and congratulated Ron Coble. Allen also congratulated Coble; stressed the great example of leadership at the police department; said he didn' t always support the Chamber but the members work well together and represent the city well; stressed the importance of voting no on Issue 4; pointed out he wasn' t at the August 4th board meeting, but that he was against misinformation being distributed about the E. Main project and believed there were other streets that need more attention. Executive Session: The mayor asked for a motion to postpone the executive session until the November 11 t board meeting. Allen made such motion, seconded by Burns. Motion passed unanimously. With no further business, a motion to adjourn was made by Allen and seconded by Burns. o""""'%# w' Nation called for a voicevote. Motion passed unanimously. a<•""" y,, C Meeting adjourned. 4 N E- PS dv ST: o: 4 . A&' ROVED: am'" ' 4-i a111 - ./ . R P`' Renea Ellis, City Clerk, CAMC/ CM fr$ARKP ` a dy ,, ation, ayor n """ iiiiomminnio  SnoamSpigs Administrator' s Report November 1, 2022 1. Expenditures: 33, 400. 00— Airport— 8000 gallons Jet- A fuel( resupply) 33, 500. 00— Electric— 2000 tons Class 7 Dirty Base( new laydown pad for wire shed) 34, 400. 00— Police— 30x50x 10 Post Frame Metal Building w/installation and concrete slab. Per Resolution 61- 21 78, 665. 00— Electric— 7 25kva 240/ 120 1PH; 2 112. 5kva 208/ 120 3PH; 2 150kva 208/ 120 3PH Pad Mount Transformers/ Inventory/ New Customer/ Maintenance 54, 250. 00— Electric— 70 60" metal ground sleeves/ Inventory/ General line Extensions/ Maintenance 94, 250. 00— Electric— 65 60" metal enclosures/ Inventory/ General line Extensions/ Maintenance 2. The Siloam Springs 2040 Comprehensive Plan was recently awarded the Achievement in Comprehensive Plan Development by the Arkansas Chapter of the American Planning Association. The award is for an innovative accomplishment in developing a community plan that shows an outstanding integration of development concepts. 3. Utility Commission Interviews— staff will be working to schedule interviews for Monday, November 7th and Thursday, November 17 beginning at 6: 00 pm. For those board members serving on the interview committee, please mark your calendars. A total of 13 individuals have submitted applications.