Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD DECEMBER 20, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on December 20, 2022. The meeting was called to order by Vice Mayor Reid Carroll. Roll Call: Burns, Allen, Carroll, Hunt, Rissler, Sappington, Smiley— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Chief Jeremey Criner, Fire Department; Captain Derek Spicer, Police Department; Don Clark, Community Development Director; Christina Petriches, Finance Director; Kevin Moore, City Engineer; and Steve Gorszczyk, Public Works Director. Opening prayer. Director Smiley led the opening prayer. The vice mayor led the Pledge of Allegiance. The vice mayor asked if there were any comments from the audience regarding an item not on the City' s agenda. Arthur Hulbert, 20705 Hwy. 16, announced that there was only one day left to register for the Holly Jolly Christmas 3' d annual" Deck the House" contest which was sponsored in partnership with the city and the chamber of commerce. Don Clark came forward and recognized Cindy Rooney on her retirement; said she started in 2001, where she was an admin assistant; HR assistant; admin for Parks& Recreation including cemetery duties as well as a volunteer for city events. Rooney said it was a pleasure to work for the city and with the employees and she was proud to be a part of it. The vice mayor asked if there were any comments from the audience regarding an item on the Consent Agenda. No one came forward. Consent Agenda: A. Regular Meeting Minutes/ December 6, 2022 B. Resolution 75- 22/ Setting Hearing Date for Easement Vacation/ 500 Block of Highway 412 West A motion was made by Allen and seconded by Smiley to approve the Consent Agenda. Carroll asked for a roll call vote. Motion passed unanimously. Item C: Parks Advisory Board: Travis Chaney announced the recommendations for the Parks Advisory Board members: Maritta Smith, Jennifer Heathcote, Forrest Tharp, Brent Barrowcliff, and Stanley Church. A motion was made by Hunt and seconded by Smiley to accept the recommendations. Motion passed unanimously. Item D: Oak Hill Cemetery Sexton. Phillip Patterson introduced Shannon Holm. A motion was made by Smiley and seconded by Rissler to approve the appointment. Motion passed unanimously. Item E: Contract/ Public Works Department/ Streets Division/ Lake Francis Street Rebuild/ Tri Star Contractors, LLC/$ 2, 169, 550. 55 Kevin Moore briefed the item. Scott Jones, 2008 S. Washington, asked  Board of Directors Meeting Minutes Page 12 December 20, 2022 about the length of the sidewalk to Hwy. 412. Moore indicated it would go all the way to Hwy. 412. Following questions by the Board, a motion to approve the item was made by Rissler and seconded by Sappington. Motion passed unanimously. Item F: Contract/ Public Works Department/ Wastewater Division/ Engineering Design for the Maxwell Street Sewer Line Replacement/ McClelland Engineering Consultants, Inc./$ 100, 000 Steve Gorszczyk briefed the item. Smiley asked if McClelland had been used by the city in the past. Gorszczyk indicated, yes. A motion to approve the item was made by Smiley and seconded by Sappington. Motion passed unanimously. Item G: Resolution 70- 22/ Renewal of Downtown Economic Development Service Agreement/ Main Street Siloam Springs/ Mayor' s Veto. Carroll read the memo provided in the packet from the mayor. Carroll also read a prepared statement to Stacy Morris of Main Street,( a copy of which is attached hereto). Morris thanked Carroll for his words and offered her forgiveness. Members of the audience addressing the Board were Martha Londagin, 1505 W. Knight Street, Grove, OK; Christina Drake, 16001 Kauai Court; Victoria Sandoval, 611 N. Gunter; Katie Rennard, 702 E. Delaware; Tyler Carroll, 106 S. Carl; Stacy Ausherman, 210 E. Ashley; Kelsey Howard, 312 S. College; Shohreh Noorbakhsh, 1555 Villa View; all with comments in favor of continuing the partnership with the city and Main Street and its importance; the impact our downtown has as the heartbeat of the city, and the fact that its importance was recognized by being named one of the top 10 places in the country to live by Smithsonian magazine. Comments and questions from the Board included comments of the importance of downtown and admiration from other cities; questions as to the legality of the veto; the disapproval of the lack of discussion with the Board before the veto; the fact of the number of citizens present regarding this matter is reality; Burns then made a motion to support the veto. No second was received. Further discussion included the opinion that the Board' s decisions can' t be usurped; clarification that the contract was basically the same as in the past and Main Street provided services that the city can' t provide; and the possibility of seeking further legal advice to negate the possibility of future legal action. A motion to override the veto was made by Rissler. Motion died for lack of second. Vice Mayor announced the Economic Development agreement with Main Street is in place. d Item H: Ordinance 22- 28/ 2° Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 4 to C- 2/ 3000 Block of East Highway 412. Ben Rhoads briefed the item. Michelle Findley, on behalf of the applicant, announced she was available for questions. A motion to place ordinance 22- 28 on its second and third reading, suspending the rules and reading title only, was made by Hunt and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code City Zoning Map); Rezoning( from R-4 to C- 2) Property located at the 3000 Block of East Highway 412; was read on its second and third reading. A motion to adopt Ordinance 22- 28 was made by Smiley and seconded by Burns. Motion passed unanimously. Item I: Part-time employees pay Christina Petriches briefed the item. All directors were in favor of increasing part- time pay to$ 13. 25 per hour, including seasonal employees. Item J: Administrator' s Report: Patterson introduced Megan Whitworth as the new Communications Manager; Whitworth expressed her excitement to be here and part of the organization; reviewed the Administrator' s report attached hereto; and briefed the Board on data points by dept./ division. L Board of Directors Meeting Minutes Page 3 December 20, 2022 reports: Sappington stated it was a pleasure to serve and the people around the dais had become like family; that she loved the city and the ability to be a voice for the public and on her behalf; said the Manna Center is a true love of hers; thanked the audience for letting her be a part of this family and with everyone a Merry Christmas. Rissler said she had recently had lunch with the maintenance division, and pointed out they had done over 930 work orders this year and provide a great service to the city; that she would like to see the process of getting a short- term permit approval streamlined; said she would miss Sappington and Burns; and Merry Christmas. Smiley welcomed Whitworth; thanked Cindy Rooney for her service to the city; glad to see the Lake Francis rebuild coming; thanked all in attendance who came in support of Main Street; said it was a pleasure to work with Burns and Sappington; that they have done a great service to the community and she was sure that would continue; pointed out that the fire department puts in new fire detectors for citizens; and wished everyone a Merry Christmas and a Happy New Year and it was a pleasure to serve you this year. Allen congratulated Rooney for years for service and said she was a great employee; congratulated Whitworth; said Sappington' s dedication to the homeless and needy is inspiring; said Burns always made us laugh and his love of the city was inspiring; thanked the Chamber for helping with the Deck the House contest; congratulated Patterson on the PSAP agreement; congratulated Dale Bennet for Water Plant Operator of the Year; said he would like to see the Board- member elects receive the information the Board does; was a little disappointed in the survey results; and wished a" Happy Christmas and Merry New Year" and thanked Shohreh Noorbakhsh for her prayer over the city. Hunt complimented Patterson' s tie; thanked him for the data points review and the staff who provided the work; congratulated Dale Bennett on his award and Cindy Rooney on her retirement; welcomed Megan; thanked the Chamber for its help with the Deck the House contest; thanked all who attended tonight; complimented Burns and Sappington for being great examples of passion for the city; said she looked forward to working with new board members; wished a Merry Christmas and reminded everyone that Jesus was the reason for the season and prayed blessing on everyone. Burns pointed out Scott Jones" Sister Cities" and Steve Beers" Tree City" AML programs; thanked the citizens of Ward 2 for allowing him to serve them; said he was grateful for the voters who reelected him in 2014; thanked everyone for the support shown to him to run for a third term, but felt he had made his contribution to Siloam Springs and it was in a good place; said he' d served 32 years in the city, including his time at the fire house; that he would still be watching what was going on with Sager Creek; that he believed in the" 3- legs of service: God, country and community" numerous citizens have a long history of serving Siloam Springs and his journey was no different as a firefighter and elected official and that it had been an honor to serve. With no further business, a motion to adjourn was made by Burns and seconded by Allen. Carroll called for a voice vote. Motion passed unanimously. Meeting adjourned. ATTEST: APPROVED: t C... . enea Ellis, City Clerk, CAMC/ CMC Jud ation, M or i 40KAM 40/innile..  s CI T Y OF IP A Administrator' s Report December 20, 2022 1. Expenditures: 43, 200. 00— Water Department— 600 tons of Class 7 Base and 1500 tons of 67 Stone— Inventory/ General Line Extension( Waukesha Road) 47, 500. 00— Streets Division— 1500 tons of Class 7 road base and 1000 tons of stone for Villa View widening. 40, 261. 95— Sanitation— replacement of sidearm assembly on residential trash truck. Insurance reimbursed expense. Per Resolution 61- 21 58, 848. 00— Electric— 300 2s/ 200 RF- Mesh Leaf AMI Meter w/ disconnect and 24 2s/ 320 AMI Meter w/ demand kv2c— Inventory/ New Customer/Maintenance( TESCO/ Nighthawk is the only company that can provide the meters that will work with the AMI system that is in place) 2. 2022 Purchases/ 2023 Deliveries— additional items that have been ordered in 2022 but won' t be delivered until 2023, and will cause a 2023 budget amendment include: Fuel Farm Upgrade— pumps and fittings ordered in July, expected delivery in January or February 2023- 52, 161. 91 Water Booster Station upgrade— new pump ordered for airport booster station in February, delivery is expected in January 2023-$ 3, 610 Water Plant Valve Actuator— ordered in November, expected delivery in January 2023-$ 6, 941 Simmons Lift Station Improvements— pumps, controls, and rails ordered in November, expected delivery in February 2023-$ 31, 706 Villa View Street Widening— 18" stormwater pipe ordered in November, expected delivery in January 2023-$ 26, 450 Moss Substation Upgrade: Additional switches ordered in July, expected delivery is June 2023 14, 000. 00 Traffic Signal Detection Upgrade: This project is partially completed. Some of the remaining equipment is in inventory, however, additional equipment was ordered in July and expected delivery is January or February 2023 -$ 78, 000 3. November Sales Tax Receipts Month up 10.6% YTD up 9.2% County Month down 6. 06% YTD up 2. 67% Page 1 of 2 4. City Auction— the city auction concluded on Saturday, and it resulted in over$ 110, 671 of revenue. 5. Cops and Kids— the PD raised$ 9,000 and this past Thursday provided a Christmas shopping experience for 28 children from 10 different families. 6. Water Plant Operator of the Year— This past Wednesday at the annual NW District meeting of the American Water Works and Water Environment Association our own Dale Bennett was awarded the Water Plant Operator of the Year for Cities with . • ulation of 5, 000 or a eater. Congratulations Dale! y 1 I 7. PSAP Agreement with Benton County-signed 12/ 20/22 8. Year- End Data Points Vice Mr Peicl Carods 6041 - C;f f S; St PriAgri o i f s 5cI r c a4r A/ q f'mil - Pt elf I? eA1s - , A' d4 I cs b o 4r c M 4. v/ 5r Lis' A tit V44 G rle Lt h c $ 4/ h cd Liedied-Cri s4f 44; / 10414iit e4vrlr% , '' t 41( G( off . 4M gshei, reJ or y /q c a gchaiv Tae tree n1wJFVL of yc4 cf Aqijv S/ OT Ya4t cl N% tf IPe4d. 4 elf c 0 aY' T 1 SIB e tfp ti-Yap t ti4 uc. T rhe froi 014", , arc_ 4) 4<< b4f I e.) 1/ Nc o s/ 4N. (/(/ Q. , of QtatvC- ye4 - . s4 xe.. Git erell L 6x I6/ 1-gi ft 9 -/ 4 q e/ Q trec f YOG AA * he ef, prikv; f *.6fecfe / eJac - f cevyt 9k1 k Tic /' e, q S b+ l ify,y oe, a l J etr r j Aewce- oN I y 04/ cr q a/ c . a e q O J f df S)i '., 41 s y4e4r Adv. A4. 44. fir 6/ ve4) fg. t i f S%, vo* yo4 n io keno 14t4t tv s4 r& 5. Ozt r Comm 1 f'Ne-$ T 1s ; s y o q 6/ cl4fy.  oe & sic_ wca keA) the heart stir e.. ti st o t ir 60 - / l/ G A' i! 1 / id Se_ a- vl elect . ojt/ OGtr ar.4/ N 1 G vc " 4S/ 1 C4 47 4 4.15 d e 4- q, i, e- Gw;' . is /, eicf• L of 5 4 fi' t' z. ; /- 3 / l row` 1i' °, t)- s ; fdided iLcl4 be_ i ear- d fiw,v ? 41 qi.evst d€ ded -r1,;5 c P/ 41,.. y9 o c: 44 etre t vt th s c o care- stra1,.' Cue_ q or/d d c ) J Vw/"/ 14-47 64", / 4 cif tit resi o 04r Cater" u,t/> f. / ttla arft Sl oa/ y />, Jr 00f vNt or- pit o 4v- L(/ e 11;, e sera 9 / O,'A Pre T 64 571- 1e 9 cr t . 1 9silv. of 4fl f G- cf 4s 1` e fs" dam ;+ w; ek del/ eNce_ SQ r & c„ /( 4741 ; d au w;/ lApgke 1- be y G q eiQt , bo4 ! t ar 4f- ; c1f __ 6oftzes6.4 - 4 of Od wea jet osL / %/ Ad C) // 0 siolo c J7 cl em ice' Or 1 iac ear Ues / N % / j! c iaer4 Cc, 19(P : Z% 4,' I  G4au ii t oN e Q 6oue t- ZeIL m brgce ', a t 04,S711*e,AJoAt 4l0 ] C Qr' ads G r of 4j4s c1 iI v bifiAd le- ct-e_ cat C1` i l Gal fAilitire A LaQ. C400se GAS