Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 4, 2025 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on March 4, 2025. The meeting was called to order by Mayor Judy Nation. Roll Call: Hunt, Wiles, Blair, Rissler, Carroll, Burns and Allen— present. City Representatives Present: Allan Gilbert, City Administrator; Jene' Fain, City Clerk; Jay Williams, City Attorney; Scott Miller, Police Chief; Kris Paxton, Community Development Director; Kevin Moore, City Engineer and Public Works Director; Dustin Kindell, Fire Chief; Seagan Morrow, Assistant City Clerk and Admin. II; Travis Chaney, Parks and Recreation Manager; Ben Rhodes, Senior Planner; Maegan Thomas, Planner II; and Christina Petriches, Finance Director. Director Burns led the opening prayer. Mayor Nation led the Pledge of Allegiance. At this time, Mayor Nation asked if there were any comments from the audience regarding an item not on the City' s agenda. Rebecca Wyatt, 1109 E. Jewell, would like to see additional meetings and workshops be video recorded and televised. Presentations Scott Miller/ Police Department/ Leadership and Wellness Summit Update— Chief Miller discussed the importance of mental wellness for our police and fire. He updated who was in attendance from across the state at the Leadership and Wellness Summit and that the state is looking to follow the example set by Siloam Springs. A video was played for the board which was presented at the Leadership and Wellness Summit. Jason Davis/ Public Services/ The Processing Group, Inc./ WTE Update— John with The Processing Group updated the board regarding the progress of the rate study. The mayor asked if there were any comments on an item on the Consent Agenda. There were none. Consent Agenda A. Resolution 11- 25 / Amending certain purchasing requirements for Utility Inventory A motion to approve the consent agenda was made by Rissler and seconded by Hunt. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 March 4, 2025 Staff Report B. 2024 Year- end Financials— Christina Petriches updated the board regarding the year end financials. d Item C: Ordinance 25- 06/ 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 2 to R- 3 & R-4/ 1300 Block of North Britt Street. Maegan Thomas briefed this item. A motion was made by Rissler and seconded by Carroll, to place Ordinance 25- 06 on its third reading, suspending the rules and reading by title only. Motion passed unanimously: An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE ( CITY ZONING MAP); REZONING( FROM R- 2 to R- 3 & R-4) PROPERTY LOCATED AT THE 1300 BLOCK OF NORTH BRITT STREET; was read on its third reading. A motion to adopt Ordinance 25- 06 was made by Allen and seconded by Rissler. Motion passed unanimously. Item D: Ordinance 25- 07/ 2nd Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R-2 to P- D/ 20000 Bruce Rutherford Road. Ben Rhoads briefed this item. There was general discussion from the board regarding fencing around any detention ponds and the requirements for that. Jesse Fulger ( 4058 N. College), upon the board request is going to update the renderings to include the board' s recommendations and conditions. The board also wanted to confirm with Jesse that this community would be under a POA. A motion was made with listed conditions by Rissler and seconded by Wiles, to place Ordinance 25- 07 on its second reading, suspending the rules and reading by title only. Motion passed unanimously. d Item E: Ordinance 25- 08/ 21' Reading/ Vacation of Utility Easements/ 2200 Block of Highway 16. Maegan Thomas briefed this item. A motion was made by Rissler and seconded by Hunt, to place Ordinance 25- 08 on its first reading, suspending the rules and reading by title only. Motion passed unanimously. Item F: Ordinance 25- 09/ 2nd Reading/ Amending Sections 38- 122 and 38- 123 of the City Municipal Code/ Use of Fireworks. Dustin Kindell briefed this item. A motion was made by Rissler and seconded by Burns, to place Ordinance 25- 09 on its second and third reading, suspending the rules and reading by title only. Motion passed 5- 2 on both readings. An ordinance entitled: AN ORDINANCE AMENDING CHAPTER 38 ARTICLE IV OF THE SILOAM SPRINGS CITY CODE WITH RESPECT TO REGULATION OF THE SALE AND USE OF FIREWORKS IN CITY LIMITS; was read on its second and third reading. A motion to adopt Ordinance 25- 09 was made by Allen and seconded by Rissler. Motion passed unanimously.  Page 3 Board of Directors Meeting Minutes March 4, 2025 Item G: Resolution 09- 25 / SSWRC/ Land Sale/ Ryan Cloud/$ 4, 950. Jay Williams briefed the item. There was general discussion regarding title property issues and the lease agreement stipulations. There was also general concern about the purchase price. Ryan Cloud( 3300 E. J St.) spoke to the board about the septic system and his plans for the property. A motion to table until March 18, 2025, was made by Allen and seconded by Rissler. Motion passed unanimously. Item H: Resolution 10- 25 / Final Plat Development Permit/ Heritage Ranch Addition, Phase 5/ 2270 Dawn Hill Road. Ben Rhoads briefed the item. A motion to approve with conditions was made by Rissler and seconded by Burns. Motion passed unanimously. Administrator' s Report— Administrator' s Report is attached. Allan reported six expenditures in excess of$ 30, 000. All six were for the electric department. He also invited the board to the first Coffee& Conversations event on Wednesday, March 12 from 9- 10am at City Hall. He mentioned that Siloam Springs was featured in the most recent issue of City & Town magazine for having received a volunteerism award. He reminded the board that the city is still accepting UDC feedback and invited the board to the AML conference June 18- 20`h. Directors Reports— Mayor - She gave thanks for all the hard work that went into the volunteerism award and the citizens' participation. She also thanked Director Allen for filling in the last meeting and thanked Allan and the city staff for all their hard work. Hunt— She thanked the sanitation staff for catching up on all of the trash after the snowstorm and holiday. He also thanked the staff for their UDC work and commented that she loved the new teen area at the library. Wiles- He had no update. Blair- Finn — She wanted a timeline for UDC and wanted to remind everyone about the Senior Center and all they have to offer the city. Rissler — She thanked Rebekah for her input on UDC during public input. She recommended streamlining push on codes which is why she originally pushed for the UDC to happen. She encouraged everyone to stay involved in state bills currently being taken through office daily and for everyone to send encouragement to our representatives for all of their hard work during this time. She also thanked the chiefs for caring about their staff. Carroll— He commented that he is excited about good weather coming. He also thanked the chiefs for all their hard work. He would like to know if we could get a working clock in the boardroom. Burns— He thanked IT for their computer help today. He is excited about the UDC items moving forward. Board of Directors Meeting Minutes Page 14 March 4, 2025 Allen —He is excited about the PD Summit and the buzz it created for Siloam. He commended Chief Miller for his leadership and was thankful that mental health is a priority for city staff. He appreciates the Bunker family for the historical district development in the city. He would like the junk email issue to be addressed and would like reconsideration on duplexes for Copperleaf. With no further business, a motion to adjourn was made by Allen and seconded by Rissler. Meeting adjourned. ST: APPROVED: I4a, City Clerk ain, Jud(ØTatioiØvIayor Jej il SEAL :,_ SLpgM °*. —•— c s .... .. 4° PRANGS .: rhrnrrnmrUonnHN\\\\  lipr4 Siloam Spring. Administrator' s Report March 4, 2025 Expenditures: In excess of$ 30, 000 None Per Resolution 07- 24 35, 125 / Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 35, 125 / Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 35, 125 / Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 35, 125/ Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 35, 125 / Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 35, 125/ Techline/ 2500 ft 1000 URD EPR Primary Wire/ Electric Department 1. Join us for the first Coffee& Conversations next Wednesday, March 12 from 9 to 10 a. m. at City Hall. It' s an opportunity to connect with local leaders and share your thoughts. 2. Siloam Springs was featured in the most recent issue of City& Town magazine for having received a volunteerism award. The award recognizes cities and towns that exemplify the spirit of public service through volunteer initiatives.