Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JUNE 17, 2025 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on June 17, 2025. The meeting was called to order by Mayor Judy Nation. Roll Call: Hunt, Wiles, Blair, Rissler, Carroll, Burns— present. David Allen— absent. City Representatives Present: Christina Petriches, Interim City Administrator; Jene Fain City Clerk; Jason Davis, Community Services Director; James Harris, Airport Manager; Travis Chaney Parks and Recreation Manager; Scott Miller, Chief of Police; Dustin Kindell, Fire Chief; Dennis Kindy, Public Works Director; Kris Paxton, Administrative Services Director; Ben Rhodes, Senior Planner. Director Mindy Hunt led the opening prayer. Mayor Nation led the Pledge of Allegiance. At this time, Mayor Nation asked if there were any comments from the audience regarding an item not on the City' s agenda. Kent Wyatt( 1109 E. Jewell) wanted to let citizens know about the June 24th between 5: 30pm & 6: 30pm at town hall for UDC. Arthur Hulbert( 20705 Hwy 16) wanted to remind the board about the smart start competition they are hosting. He wanted to express his support for local businesses and mentioned his excitement for Pendercraft cabinets. He wanted to share the good news that Hyper Bicycles, the second largest Walmart supplier has acquired a site off Lincoln St. for manufacturing. The mayor asked if there were any comments on an item on the Consent Agenda. There were none. Consent Agenda A. Regular Meeting Minutes/ June 3, 2025 A motion to approve the consent agenda was made by Rissler and seconded by Burns. Motion passed unanimously. Item B: Contract/ Public Works/ Wastewater Division/ McClelland Consulting Engineers MCE)/ Adding Grit Removal and 5- Year Comprehensive Repair and Replacement Plan/ Not to Exceed $ 35, 000. Tony Brown briefed this item. A motion was made to approve the contract by Rissler and seconded by Wiles. Motion passed unanimously. Board of Directors Meeting Minutes Page l 2 June 17, 2025 Item C: Contract/ Utilities/ 1898 & Company / Rate Study / $ 153, 400. Jason Davis briefed the item. A motion was made to approve the contract by Rissler and seconded by Carroll. Motion passed unanimously. Item D: Grant/ Airport/ ADA 90/ 10 Grant/ Runway End Identifier Lights/$ 6, 000. James Harris briefed this time. A motion was made to accept the grant by Rissler and seconded by Hunt. Motion passed unanimously. Item E: Ordinance 25- 16/ 3` d Reading/ Amending Section 02- 10 of the City Municipal Code/ Community Services Department. Christina Petriches briefed the item. The board would like a flow chart posted for the public to see once this is in effect. A motion was made by Rissler and seconded by Bums to place Ordinance 25- 16 on its third reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 02- 10 OF THE CITY MUNICIPAL CODE AMENDING A CITY COMMUNITY SERVICES DEPARTMENT; was read on its third reading. A motion to adopt Ordinance 25- 16 was made by Rissler and seconded by Hunt. Motion passed unanimously. Item F: Ordinance 25- 17/ 3rd Reading/ Vacation of a Utility Easements/ 3017 North Hico Street. Maegan Thomas briefed the item. A motion was made by Rissler and seconded by Carroll, to place Ordinance 25- 17 on its third reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE VACATING AND ABANDONING UTILITY EASEMENTS AT 3017 NORTH HICO STREET; was read on its third reading. A motion to adopt Ordinance 25- 17 was made by Rissler and seconded by Hunt. Motion passed unanimously. Item G: Ordinance 25- 18/ 2nd Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to R- 3 / 400 Block of Meadow Court. Ben Rhoads briefed the item. A Board of Directors Meeting Minutes Page 13 June 17, 2025 motion was made by Rissler and seconded by Burns, to place Ordinance 25- 18 on its second reading, suspending the rules and ready by title only. Motion passed unanimously. Item H: Ordinance 25- 19/ 1st Reading/ Naming of Siloam Springs Memorial Park. Kris Paxton briefed this item. Travis Chaney gave a history of Twin Springs Park. It was brought up by the board that the previous passion project working on the hillside behind Moss hoss to get that cleaned up and clear up the steps. There was a homeless person that was living on that hillside, so the problem will still exist of homeless displacement even with the boundary put in. A motion was made by Rissler and seconded by Hunt to place Ordinance 25- 19 on its first reading, suspending the rules and ready by title only. Motion passed unanimously. Item I: Ordinance 25- 20/ 1st Reading/ Vacation of Utility Easement/ 311 North Simon Sager Ave. Ben Rhoads briefed this item. Jim Caldwell (609 S. Oak Hill) appreciates the support and wanted to clarify that they are relocating the easement with a new plat. A motion was made by Rissler and seconded by Burns to place Ordinance 25- 20 on its first reading, suspending the rules and ready by title only. Motion passed unanimously. Item J: Ordinance 25- 21 / lst Reading/ Waive Competitive Bidding/ Property Insurance/ Moss Insurance Group/ Declaring an Emergency. Jene Fain briefed this item. A motion was made by Rissler and seconded by Burns to place Ordinance 25- 21 on its first and only reading, suspending the rules and ready by title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AUTHORIZING AN AGREEMENT WITH THE MIKE MOSS AGENCY FO THE PROVISION OF PROPERTY INSURANCE FOR THE CITY, WAIVING THE REQUIREMENT OF COMPETITIVE BIDDING AND DECLARING AN EMERGENCY; was read on its first and only reading. A motion to adopt Ordinance 25- 21 was made by Rissler and seconded by Hunt. Motion passed unanimously. A motion was made to place an emergency clause on Ordinance 25- 21 by Rissler and seconded by Burns. Motion passed unanimously. Item K: Ordinance 25- 22/ Pt Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from P- D to I- 1 / 500 Block of North Progress Avenue. Maegan Thomas briefed this item. It was discussed that Planning received 4 calls and 2 letters in opposition and the Planning Commission was recommending denial. There was discussion from the board regarding the Board of Directors Meeting Minutes Page 14 June 17, 2025 revision clause, the fact that we do have commercial businesses next to residential homes, and concerns with the general location of the build. Don Clark( 2135 Montclair Ave.) lives in the closes residential neighborhood near this development. He introduces some key members of the development. He wanted the board to be assured that this is a light industrial project, which would minimize some of the concerns that the board presented. He also wanted to mention that it would provide a lot of new jobs and will generate tax revenue. Ryan Gill, the engineer on this project wanted to state that they chose I- 1 due to the ceiling height. Don Stoner, Knoxville, TN, handles construction for Hanson Brook Farms. He stated that if it is not approved, they will move the project to Springfield, MO. Doug Allen ( 8007 West Ellsworth in Rogers AR) mentioned that all of his business is in Siloam Springs. He has been a major developer since 2002. He owns Signature Plaza and brough Lowes to town. He loves this city and has 32 acres to develop in this area. He asks for denial for this project. The board would like this to be more researched. A motion was made by Rissler and seconded by Burns to place Ordinance 25- 22 on its first reading with the amendment to strike the whereas statement Number 3 and to add the amendment for the whereas reversion clause, suspending the rules and ready by title only. Motion passed unanimously. Item L: Ordinance 25- 23 / ls` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from P- D to C- 2 / 600 Block of North Progress Avenue. Maegan Thomas briefed this item. There was discussion from the board about there being more displaced persons from this property. Don Clark ( 2135 Montclair Ave.) mentioned that they are buying more property than needed and looking at potential office spaces in this area. A motion was made by Rissler and seconded by Burns to place Ordinance 25- 23 on its first reading, suspending the rules and ready by title only. Motion passed unanimously. Item M: Ordinance 25- 24/ 1 s` Reading/ Vacation of a Utility & Drainage Easement/ 407& 505 Buffalo Gap Drive. Maegan Thomas briefed this item. There was discussion from the board about there being more displaced persons from this property. Jim Caldwell ( 609 South Oak Hill) wanted to mention that there is a gas line that will have to be addressed before final and wanted to clarify that this is a relocation. A motion was made by Rissler and seconded by Burns to place Ordinance 25- 24 on its first reading, suspending the rules and ready by title only. Motion passed unanimously. Item N: Resolution 24- 25 / Cabinet Warehouse/ Waiver and Refund of Fees. Kris Paxton briefed this item. There was discussion from the board about there being more displaced persons from this property. There was discussion from the board in support of local development and local businesses as well as support for waivers. Brad Smith ( 13996 Cove Creek North, Prairie Grove AR) wanted the board to know that the people in the community have been great to work with and they were not aware of the incentives available at the time of development. The company is 28 years old they bought it 16 months ago and they hope to have 40 jobs in the near future. They supply high end institutional cabinetry. The project is a$ 7. 5 million project and they have a lot of equipment coming from Germany. Arthur Hulbert, Siloam Chamber of Commerce wanted the Board of Directors Meeting Minutes Page 15 June 17, 2025 board to know that this is the kind of business we want to attract and support. A motion was made by Rissler and seconded by Carroll to approve Resolution 24- 25. Motion passed unanimously. Item 0: Resolution 25- 25 / Special Use Development Permit/ 1675 West Jefferson St., Suite E. Maegan Thomas briefed this item. Clint Boone( 5012 South Catillis in Little Rock), is a pharmacist representing Heartland Pharmacy and wants to ask for approval from the board. A motion was made by Carroll and seconded by Rissler to approve Resolution 25- 25. Motion passed unanimously. Administrator' s Report— Administrator' s Report is attached. Christina had no expenditures in excess of$ 30, 000. She invited the community to the June 24th town hall for the UDC and to 4th Friday that is on June 27th. She reported that the Boots, Badges& Bandages Blood Drive had great support with 72 attempts and 55 successful donations. She also mentioned the 4th of July Block Party with Arkansas Country music entertainer of the year, Tyler Kinch headlining. Directors Reports— Mayor—wanted to thank Heather, the city attorney representative for her leadership and for being here. Burns — He asked for clarification that the attorney is working on a city admin contract. He is excited that the old La-Z- Boy plant is getting refurbished. He is sad to see Cobb moved out of the old Allen' s building and that it is for sale. He wants the city to fill these vacancies and would like to encourage people to shop local. He had a zoom meeting on the 12th and some of what happened there will be some pop up boards at the library and QR codes at the site for online surveys. He would like to take a look at the observation deck at Bob Henry Park and recommends we use Craftsman for our historical site renovations. Carroll— He mentioned that this weekend is the rodeo and it is always a good time and if you want to lose your vehicle, go park there. The 4th Friday in June and 4th of July events are both coming up. This week they have AML and he can' t go this time, but hopes everything goes well for those that are going. He is thankful to have some help in the state and mentioned summer will be here next week. Rissler— She mentioned Constitution Camp on the 14th and that Tyler Dees, Lundstrum, Torres, Penzo will all be speaking and it is a great opportunity for children to participate. Blair—Thanked Arthur for his hard work for Hyper Bicycle company. She mentioned the sidewalk ordinance is official in place and thanked Kris and his staff and Jim Caldwell for their week. She also mentioned that we are close to the 4th of July and wanted everyone to set their pets medications as soon as possible. Board of Directors Meeting Minutes Page 16 June 17, 2025 Wiles— No comments. Hunt — She mentioned that Burns was previously on the Board for Ward 2 and she thinks he is head in word count tonight. With no further business, a motion to adjourn was made by Burns and seconded by Rissler. Meeting adjourned. ATTEST: ROVED: Je e' in, City Clerk dil avid Allen, Vice Mayor Otaiwitoiro RPOR Tic Lf SEAL I * S p AM ' c' vi * s  PP4 Siloam Springs pr ngs Administrator' s Report June 17, 2025 Expenditures: In excess of$ 30, 000 None Per Resolution 11- 25 None 1. We are proposing a Unified Development Code ( UDC)— the set of regulations that guides how land is used and developed in Siloam Springs. Join us for a public Town Hall on June 24th from 5: 30 to 6: 30 to learn more about the proposed code. There will be a brief presentation, followed by an opportunity for public Q & A. 2. 4th Friday: Founders Fest will be on Friday, June 27`h. There will be live music by hometown favorite Maud Crawford. Also, a scavenger hunt, a history walk, pizza eating contest, photo booth, vendors, and more! 3. The Boots, Badges& Bandages Blood Drive had great support last week, with 72 attempts to donate and 55 successful donations. That was 35% over the goal! The competition was a tie, so we can expect a rematch next year. 4. Planning continues for the upcoming 4th of July Block Party. Arkansas Country Music has named Tyler Kinch Entertainer of the Year, and he will be headlining the event right after the National Anthem. I I I I