City Council

CITY COUNCIL CHAMBERS SIOUX CITY, IOWA FEBRUARY 15, 2023 1. A Budget Review Session of the City Council was held at 8:30 a.m. The following Council Members were present on call of the roll: Moore, O’Kane, Schoenherr, Scott and Watters. Absent: None. Staff members present included: Robert Padmore, City Manager; Teresa Fitch, Finance Director; Sarah Swearingen, Budget Manager; Mike Collett, Assistant City Manager; Marty Dougherty, Economic and Community Development Director; Renae Billings, Business Development Coordinator; Jill Wanderscheid, Neighborhood Services Manager; Jessica Johnson, Projects Management Specialist; Matt Salvatore, Parks and Recreation Director; Gordon Phair, City Engineer; Kurt Frank, Field Services Labor Supervisor; Brittany Andersen, Senior Civil Engineer; Tom Pingel, Utilities Director; Brad Puetz, Utilities Director; Janelle Bertrand, Human Resources Director; Ross Weatherford, Safety Manager; Chief Rex Mueller, Police Chief; John Malloy, IT Chief Information Officer; and Nicole M. DuBois, City Attorney. CIP Discussion & Reports 2. 889-012 Annual Field Services Facilities Maintenance and Consolidation Memo regarding land acquisition. Mike Collett, Assistant City Manager; and Marty Dougherty, Economic and Community Development Director; provided information on the item. Council asked for a copy of the signed letter of understanding. 3. 749-084 Annual Airport Capital Projects Memo regarding the regarding design and construction costs from 2023 to 2027. Mike Collett, Assistant City Manager, provided information on the item. Mayor asked about the T-hangars. Collett provided information. 4. 611-001 City Share New Residential Development Memo regarding current and anticipated developments. Marty Dougherty, Economic and Community Development Director, provided information on the item. 5. 663-164 Business Park Tech Studies Memo regarding funding. Marty Dougherty, Economic and Community Development Director; Renae Billings, Business Development Coordinator; and Jill Wanderscheid, Neighborhood Services Manager; provided information on the item. Watters suggested increasing communication with Debbie Durham to ensure we are aware of all resources available. (February 15, 2023 - Budget Review Minutes) Page 1 6. 719-201 Southeast Morningside Area Improvements Memo regarding project location. Jill Wanderscheid, Neighborhood Services Manager, provided information on the item. 7. 879-018 West 7th Street Corridor Improvements Memo regarding possibly new boundaries and interested parties. Jill Wanderscheid, Neighborhood Services Manager, provided information on the item. 8. 379-010 Tyson Event Center Remodel & Repair Memo regarding the estimated cost for the new phone system. Jessica Johnson, Projects Management Specialist, provided information on the item. Motion by Scott, seconded by Moore, to reducing the phone replacement from $90,000 to $77,000, all voting aye. 9. 459-005 Annual Athletic Maintenance Memo regarding current and anticipated expenses. Matt Salvatore, Parks and Recreation Director, provided information on the item. O’Kane requested a memo regarding ARPA funds. 10. 459-058 Emerald Ash Borer Discussion regarding the budget amount for FY 2025 and FY 2026. Matt Salvatore, Parks and Recreation Director; and Gordon Phair, City Engineer; provided information on the item. Motion by Scott, seconded by Moore, to reducing FY 2025 - FY 2027 to $500,000 per year, all voting aye. 11. 459-059 IBP Ice Center Enhancement Discussion regarding the project and funding needs. Matt Salvatore, Parks and Recreation Director, provided information on the item. Kirk Lukehart, 357 Muirfield Ct, Dakota Dunes, SD, spoke on the item. Motion by Moore , seconded by Scott, to increase the General Obligation Bonds by $75,000, all voting aye. 12. 459-212 Annual Lewis & Clark Park Improvements Discussion regarding the workplan. Matt Salvatore, Parks and Recreation Director, provided information on the item. (February 15, 2023 - Budget Review Minutes) Page 2 13. 459-214 Aquatic Comprehensive Plan Discussion regarding the Headington Splash Pad. Matt Salvatore, Parks and Recreation Director, provided information on the item. Justine Weir, 3601 Hamilton Blvd, spoke on the item. Motion by Scott, seconded by Moore, to increase the General Obligation Bonds by $500,000 for the Headington Park Splashpad, all voting aye. 14. 459-321 Floyd Trail Connector Memo regarding the route options. Matt Salvatore, Parks and Recreation Director, provided information on the item. 15. 569-001 Cemeteries Improvements Memo regarding current occupancy rates in all cemeteries. Matt Salvatore, Parks and Recreation Director, provided information on the item. Scott suggested staff contact the owners of the old Morningside Country Club property. 16. 138-002 Annual Street Light Repair and Maintenance Memo regarding the number of lights repaired annual and the cost per repair. Kurt Frank, Field Services Labor Supervisor; and Gordon Phair, City Engineer; provided information on the item. Mayor asked for an analysis of the cost to own a streetlights versus the energy savings. 17. 139-007 Annual Intersection and Traffic Signal Improvements Memo regarding auditory signal costs. Kurt Frank, Field Services Labor Supervisor; and Gordon Phair, City Engineer; provided information on the item. Council gave staff direction is to include these going forward whenever possible. Council requested a memo regarding the specific cost of including an auditory signal at the Outer Dr and Floyd intersection. 18. 139-009 City Traffic Control System Memo regarding current fiber status and usage. Kurt Frank, Field Services Labor Supervisor; and Gordon Phair, City Engineer; provided information on the item. Mayor requested a memo regarding information on coordinating with Metro-Link. Motion by Scott, seconded by Moore, to not expend any funds until more information is determined on cost analysis, all voting aye. (February 15, 2023 - Budget Review Minutes) Page 3 19. 719-130 Annual Railroad Crossing Improvement Program 719-026 Rail Crossing Improvements - Leeds & Riverside Memo regarding project status and grant funding. Gordon Phair, City Engineer; and Brittany Andersen, Senior Civil Engineer; provided information on the item. 20. 719-262 11th Street: Grandview to Douglas Memo regarding the right of way. Gordon Phair, City Engineer, provided information on the item. 21. 549-196 Pulaski Park Drainage Project Memo regarding the history of the project. Tom Pingel, Utilities Director, provided information on the item. 22. 519-264 Pour Backs Memo regarding the project history. Brad Puetz, Utilities Director, provided information on the item. CIP Technical Changes 23. 663-162 Southbridge Rail Adjusting funding to 50% IDOT Rail Grant and 50% Transfer In Donner TIF in FY 2024 and FY 2025. 24. 663-383 Singing Hills Development Moving funds from FY 2024 and FY 2025 to unprogrammed. 25. 459-302 City Trails Revising the workplan changing General Obligation Bonds to $100,000 in FY 2024 and $765,000 in FY 2025. 26. 459-317 Big Sioux Crossing Revising the workplan changing General Obligation Bonds to $1,194,000 in FY 2024 and $140,000 in FY 2025. 27. 459-322 Loess Hills Scenic Trail Revising the workplan changing General Obligation Bonds to $150,000 in FY 2024 and $295,000 in FY 2025. Matt Salvatore, Parks and Recreation Director, provided information on the item. 28. 719-102 S Lewis Blvd Reconstruction Moving funds from FY 2025 and FY 2026 to unprogrammed. 29. 759-114 Annual Sidewalk Ramp Program Move the three Grandview Boulevard crossings from FY 2025 to FY 2024, increasing the FY 2024 General Obligation Bonds to $452,000. (February 15, 2023 - Budget Review Minutes) Page 4 30. 539-006 Wastewater Treatment Plant Facility Plan Improvements Revising the workplan, adding SRL funding in FY 2024 through FY 2026, adjusting the SRL funding in FY 2027, and changing the unprogrammed amount. 31. 539-117 WWTP Asset Renewal/Modification Revising the workplan, removing Sewer Abated GO Bonds in FY 2024, SRL funding in FY 2025 & FY 2026, the unprogrammed funding, and adjusting the transfer in sewer funds to $250,000 in FY 2024 and $465,000 in FY 2025. 32. 539-207 Lift Station Improvements Revising the workplan, removing SRL funding in FY 2024 through FY 2027, and changing the SRL funding to transfer in sewer funds in FY 2028. 33. 519-268 Outer Drive Pressure and Storage Moving funds from FY 2024 to FY 2025. Operating Discussion & Reports City Manager 34. Discussion regarding recruitment incentive improvement request. Robert Padmore, City Manager, provided information on the item. Motion by Moore, seconded by Watters, to delete the improvement request funding of $10,000, all voting aye. Scott asked if funding for Saturday In The Park fencing is included in the budget asking if this comes as a request, it would be brought to Council for approval. Padmore provided information regarding the topic. Events Facilities 35. Memo regarding Kinseth’s current year expenses and contract expiration date. Jessica Johnson, Projects Management Specialist, provided information on the item. Mayor requested the renewal comes back to Council for a vote. Council would like additional information as a presentation at a regular Council meeting. Newton Kam, Kinseth Management Corporation; spoke on the item. Council recessed at 9:56 a.m. and reconvened at 10:03 a.m. Human Resources 36. Discussion of the Salary Study improvement request. Janelle Bertrand, Human Resources Director, provided information on the item. Motion by Scott, seconded by Moore, to delete the improvement request funding of $100,000, Scott and Moore voting aye; Schoenherr, Watters, and O’Kane voting nay. Thus, the motion failed. (February 15, 2023 - Budget Review Minutes) Page 5 37. Discussion of the Safety Management Software System improvement request. Ross Weatherford, Safety Manager; and Janelle Bertrand, Human Resources Director; provided information on the item. Human Rights 38. Memo regarding the joint efforts of the Human Rights Department and Community Inclusion Liaison. Robert Padmore, City Manager, provided information on the item. Parks and Recreation 39. Memo regarding total trail miles and future planned expansions. Matt Salvatore, Parks and Recreation Director, provided information on the item. Police 40. Discussion regarding staffing levels as well as funding options. Chief Rex Mueller, Police Department, provided information on the item. Motion by Moore, seconded by Schoenherr, to approve 4 additional officers. Motion by Scott, seconded by Moore, to amend the motion to approve 2 additional officers, Scott voting aye; Moore, O’Kane, Schoenherr, and Watters voting nay, thus the amended failed. Moore, O’Kane, Schoenherr, and Watters voting aye; Scott voting nay. Thus, the motion adding 4 additional officers passed. Staff will provide information on how the officers will be funded. Tourism 41. Memo regarding the Hotel/Motel tax trend for the past five years. WCICC - IT 42. Discussion of an additional GIS position. John Malloy, IT Chief Information Officer, provided information on the item. Motion by Schoenherr, seconded by O’Kane, to approve the addition of a GIS position subject to the County approval, Moore, O’Kane, Schoenherr, and Watters voting aye; Scott voting nay. Other 43. Memo regarding the summary of the Indirect Cost Allocation plan. Teresa Fitch, Finance Director, provided information on the item. 44. Memo regarding the open record request process and costs. Nicole M. DuBois, City Attorney, provided information on the item. Council asked about the current rate, suggested staff look at the reasonability, and come back to Council with a revised rate. (February 15, 2023 - Budget Review Minutes) Page 6 45. Memo regarding redflex revenues. 46. Memo regarding renewable fuels revenues. Tom Pingel, Utilities Director, provided information on the item. Operating Technical Changes Economic and Community Development 47. Technical change updating the complement based on the proposed organizational chart presented. Fire 48. Technical change increasing salaries and related benefits in accordance with the newly negotiated contract. Tourism 49. Technical change changing the Tourism funding to 4% of the Hotel/Motel tax with a minimum of $100,000 and 15% of anything above $2,500,000. Kristi Franz, Executive Director, Explore Sioux City, spoke on the item. Motion by Scott, seconded by Schoenherr, to approve funding Tourism using Hotel/Motel tax with a minimum of $100,000 and 50% of anything above $2,400,000 using FY 2023 actuals to determine FY 2024’s allocation, all voting aye. WCICC – Comm Center 50. Technical change reducing the tower rental revenue and adjusting the expense allocations to other entities. WCICC – IT 51. Technical change removing the Security Information Event Management software from the budget as it was not approved in the County budget. Motions 52. Motion by Moore, seconded by Watters, to direct staff to incorporate all technical changes into the FY 2024 CIP and FY 2024 Operating Budgets; all voting aye. 53. Motion by Moore, seconded by Watters, to direct staff to balance the FY 2024 CIP and FY 2024 Operating Budgets; all voting aye. 54. ADJOURNMENT There being no further business, the meeting was adjourned at 11:49 a.m. on motion by Moore, seconded by Watters; all voting aye. ATTEST: ____________________________ _____________________________ Lisa L. McCardle, City Clerk Robert E. Scott, Mayor City Council minutes are available on the Internet at www.sioux-city.org. u:\CityAgenda\Agendas and Minutes\Council Minutes\2023\021523m Budget Wrap Up (February 15, 2023 - Budget Review Minutes) Page 7