Audit Committee Meeting

Note: Minutes are considered “draft” until approved at the next meeting MINUTES Wednesday September 16, 2015 Audit Committee Meeting 4 PM Sioux Falls City Council Carnegie Town Hall 235 West 10th Street Members Present: Audit Committee Members: Jason Forbes, Arnold Martens and Seth Peterson. City Council Members: Rick Kiley and Rex Rolfing Members Absent: Council Members Michelle Erpenbach and Dean Karsky Staff Present: Rich Oksol, Internal Audit Manager; Kim Schroeder, Internal Auditor; Tamara Jorgensen, MMC, Assistant City Clerk; David Bixler, Budget Analyst; and Jim David, Legislative/Operations Manager 1. Call To Order Committee Chair Rex Rolfing called the meeting to order at 4 p.m. 2. Review and approve minutes from last committee meeting A. Meeting held on Thursday, April 16, 2015 A motion was made by Rick Kiley and seconded by Seth Peterson to approve the minutes dated Thursday, April 16, 2015. Rolfing called for a voice vote and all members voted yes. Motion Passed. 4:02 p.m. Council Member Dean Karsky arrived at this time. 3. Reports and Updates A. Review Audit Report: 15-02 Police Crime Lab Rich Oksol, Internal Audit Manager reviewed the report, detailed responses, recommendations and management responses. Discussion followed. A motion was made by Rick Kiley and seconded by Jason Forbes to accept this audit report and recommend it for presentation to the City Council. Rolfing called for a voice vote and all members present voted  yes. Motion Passed. 4:05 p.m. Council Member Michelle Erpenbach arrived at this time. B. Review Audit Report: 15-04 Transit Oksol reviewed the report, detailed responses, recommendations and management responses. Discussion followed. A motion was made by Dean Karsky and seconded by Michelle Erpenbach to accept this audit report and recommend it for presentation to the City Council. Rolfing called for a voice vote and all members present voted yes. Motion Passed. C. Review Audit Report: 15-03 Great Plains Zoo & Museum Kim Schroeder, Internal Auditor, reviewed the report, detailed responses, recommendations and management responses. Discussion followed. A motion was made by Dean Karsky and seconded by Michelle Erpenbach to accept this audit report and recommend it for presentation to the City Council. Rolfing called for a voice vote and all members present voted yes. Motion Passed. 4. Travel Request: Rich Oksol to Attend Mid-America Intergovernmental Audit Forum, Overland Park, Kansas Oksol provided an update on this continuing educational course. Discussion followed. A motion was made by Dean Karsky and seconded by Jason Forbes to approve attendance at this training. Rolfing called for a voice vote and all members present voted yes. Motion Passed. 5. Update on Hiring for Open Internal Auditor Position Rolfing stated that he, Rich Oksol and Arnold Martens would be conducting interviews for the vacant Internal Auditor position. Rolfing added that they reviewed 18 applications and have selected five candidates. Human Resources will set up the interviews. 6. Open Discussion Rolfing asked if the 4 p.m. timeslot for the Audit Committee meetings suited everyone's schedules or if moving the meetings to 3:30 p.m. would work better. After discussion, the members agreed that the 4 p.m. timeslot works best. 7. Adjournment Committee Chair Rex Rolfing adjourned the meeting at 5:15 p.m. A motion was made by Jason Forbes and seconded by Rick Kiley to adjourn the meeting at 5:05 p.m. A voice vote was taken and all members voted yes. Motion Passed. Tamara Jorgensen, MMC Assistant City Clerk