Budget Hearings

MINUTES Budget Hearings Tuesday, August 13, 2019 at 3:00 PM Carnegie Town Hall, 235 West 10th St., Sioux Falls, SD 57104 1. Call to Order Council Members Present: Janet Brekke, Christine M. Erickson, Greg Neitzert, Marshall Selberg, Curt Soehl, Pat Starr, Theresa Stehly Council Members Absent: Rick Kiley Council Chair Marshall Selberg called the meeting to order at 3 p.m. 2. Approval of Minutes A. Budget Hearings of Monday, August 5, 2019 A motion was made by Council Member Erickson and seconded by Council Vice- Chair Neitzert to approve the minutes. Voice vote to approve. 7 Yes: Brekke, Erickson, Neitzert, Selberg, Soehl, Starr, Stehly; 0 No: (None). Motion Passed. 3. Budget Hearings A. Health by Jill Franken, Director of Public Health Jill Franken, Director of Public Health, opened the presentation by showing a video and providing a snapshot of the scope of work and responsibilities of the department. She also explained how the department provides value to the community in a variety of ways. Franken also highlighted the department's BHAGs, one related to the TRIAGE Center and the other to the AARP Age-Friendly Community program. She explained that work progresses on the TRIAGE Center design for the buildout in the annex, a solid operational budget is being developed-- the initial four partners agreed to fund the first three years of operations. Work also continues on the governance structure; the partners arrived at a consensus on a structure and an agreement is being drafted. The Health budget includes clinical services and community health, safety, and enforcement components. Under Falls Community Health she noted that the “miscellaneous” category shows an approximately $123k increase which is attributed to the Medicaid Health Home program. The program provides for an incentive for those clinics that provide additional services to improve the health of individuals on Medicaid. There is also an anticipated increase in collection for other services.  There is a decrease under intergovernmental grants of approximately $95k. This is related to the Community Readiness Grant and the decrease is reflective of changes in the federal budget. Charges are decreasing by approximately $50k because changes to water testing regulations will result in less water testing in this area by the department. Under expenses, Franken explained that $157.5k of the $257.5k for the TRIAGE Center was transferred from PD where it was used to support detox services. The Health Department will assume those services and others with the TRIAGE center. There is a personnel expense increase of approximately $550k. A significant portion of the increase is attributed to cost of living increases, step increases, deferred compensation, and up to eight retirements. The budget also reflects an addition of one FTE in 2020 for a Nurse Case Manager in the clinic which had previously been an interim position. The addition, however, is revenue neutral due to other revenues received. Under professional services, increases are attributed to the renewal of contracted providers, software support, increased psychiatric provider costs, and the TRIAGE Center. Rentals decreased for IT rentals and training and education increased by approximately $23k to meet compliance requirements. The capital budget includes replacement of a chemical analyzer, a dental x-ray imaging system, and a water purification system. Discussion followed about the TRIAGE Center, mental health, and the AARP Age- Friendly Community program. The TRIAGE Center partners agreed to a three year operational funding plan whereby Sanford and Avera will contibute $500k each for the first three years and Minnehaha County will contribute $400k. The governance structure is anticipated to be finalized soon. B. Fire by Brad Goodroad, Fire Chief Fire Chief Brad Goodroad opened with a video about Fire Rescue. He outlined the department's response capabilities which include: fire, emergency medical services, urban search and rescue, emergency management, and hazardous material response. Goodroad also noted the department has strong partnerships and relationships with a wide range of entities. The department provides value-added services to the community through the car seat safety program, smoke alarm program, fire safety training, school age fire prevention training, fire extinguisher training, event coverage and support, and public CPR and AED training. Community outcomes are measured, in part, by cardiac saves and property saved after exposure to fire. This past year, 28 lives were saved from a cardiac event and $218M worth of property was saved after exposure to fire. He described the department's three BHAGs: enhance community risk reduction, enhance community engagement and workforce efforts, and completion of a Public Safety Training Center. Major changes to the budget are: fleet vehicle repairs ($78k); overtime ($74k); emergency response equipment (down $30k); and physicals and testing ($21k). The capital programs includes $1.4M in 2020 for various vehicles and equipment. The funding for 2021 ($2M) and 2022 ($1M) reflect, in part, land acquisition and construction for the public safety training center.  Discussion followed about: the breakdown of typical calls for service (on a yearly basis there are approximately 250 fire calls; over half of the calls received are medical related); the importance of accreditation; details about the public safety training facility, specifically costs and identification of who will use it; inspection of fire hydrants; whether fire stations can be expanded to accomodate police units; whether there are any charges for rescues; a plan for funding the safety training center if a bond is not approved; and whether the center will be a regional asset. C. Police by Matt Burns, Chief of Police Chief Matt Burns opened the presentation with a video. The department includes 269 sworn officers and 37 civilian employees, has an 8:22 minute response time for high priority calls, handles 38.8 Part 1 crimes and 6.3 injury producing accidents per 1,000 population, and has a 72% clearance rate on Part 1 violent crimes compared to a national average of 45%. Calls for service have generally increased over the past several years due to population growth with peaks during nicer weather. Comparing calls for service with population is a valuable tool in identifying staffing needs. The department has four BHAGs: Community Resource Officer specially trained in mental health and addictions; build relationships to positively impact mental health calls and overdose outcomes; hire a primary SFPD liaison to the Triage Center; and a SFPD representative for Mental Health court. The proposed operating budget of $40.2M is a $2.3M increase from 2019. Major changes for the 2020 budget include: the addition of four patrol officers and one Mental Health Community Resource officer; overtime; a 25% increase toward Metro Communications; a Report to Work Site Pilot (approx $110k); and collaboration with DSU and the SD Department of Public Safety on cybercrimes (partial funding for a state cybercrimes analyst--$30k over three years.) Proposed capital expenditures are $1.3M with funding toward vehicles and equipment. Discussion followed about the Report to Work Pilot program; Burns explained it is a different concept than precincts. The location will be at a leased facility in the southwest part of the City as no public buildings are suitable for the location's needs. There was also discussion about video technology storage, body cameras, cost recovery methods, and community safety officers. The procurement of the bodycams will cost approximately $550k and additional personnel to manage in the future. The council also discussed the request for four additional patrol officers in light of the difficulty of certifying officers at the state level. Burns explained the rationale for budgeting patrol officer strngth commensurate with population. D. Parking by Matt Nelson, Public Parking Facilities Manager Matt Nelson, Public Parking Facilities Manager, opened the presentation by noting the division's missions includes two important objectives: to create turnover in the Downtown Business District to encourage business and retail activity and to provide an adequate off-street parking supply. An enterprise fund is used, meaning all expenses must be covered by revenues generated in the system. This past year, Public Parking implemented credit card payment kiosks at various locations and deployed an app to pay for ramp parking using a smartphone. Nelson noted that the lease rate is currently at 97%, which is up from 95% in 2018. He explained that overall occupancy varies at ramps at any given point in time due to a variety of factors. The downtown parking ramp is expected to open in June 2020. Public  Parking's $3.3M budget includes funds for: personnel ($.8M); debt ($1.7M); and other operating expenses ($.8M). No capital projects are expected in 2020. Discussion followed about the repair and maintenance budget; the status of long- term leases; the meter schedule; the status of the Pavilion ramp; ventilation in the new ramp; available funding in the enterprise fund; debt service payments; costs associated with the new downtown parking ramp; the status of the GMP on the downtown ramp; and how the 8th and Dakota ramp is used. E. Planning and Development Services by Jeff Eckhoff, Director of Planning and Development Services Jeff Eckhoff, Director of Planning and Development Services, provided an overview of the department. He noted that the department continues to work on its goal of achieving a 90% customer satisfaction rate; this past year the department added a custimer feedback kiosk to its lobby and continues to use technology to make applications, reviews, etc. more efficient and customer-friendly. The $14.7M 2020 budget includes funding for wages & benefits ($5.5M); operations ($1.2M); partners ($1.7M); capital ($54k); the Business Improvement District ($54k); and TIF ($2.7M). He explained that the TIF funds were pass-through funds. The budget includes funding for one new fulltime permit technician. The capital costs include funds for Sculpture Walk and a vehicle. Discussion followed about facade easements; pass-through funding; and, partnering with the business community. F. Housing by Chellee Unruh, Housing Manager Chellee Unruh, Housing Manager, spoke about two primary goals: creating or rehabilitating 1,000 dwelling units by 2022 and connecting citizens to housing resources. A unit is the creation and/or rehabilitation (>$15,000 or 2 or more projects) of housing where the Housing Division invests resources and/or influence. The 2020 proposed budget includes $3.6M toward this end. The Harvard Bloomberg Performance Management Model will be used to develop a data-driven , cross-departmental strategic plan; there will be a temporary suspension of the down payment assistance program to allow for larger partnership development projects; and the number of new homes built through Neighborhood Revitalization will be reduced to make way for larger partnership development projects. Staregies include relocating three families per year through the Mobile Home Rehab program; partnering with the Home Builders Associaition to develop a rehab program that ties to workforce training; partnering with the Home Builders Associaition to develop a list of contractors to provide fair and equitable bids for rehab programs; and bringing all programs into EnerGov. Connecting citizens to housing resources consists of a $900,000 budget which includes funding for the following organizations: Bishop Dudley House; Affordable Housing Solutions/Sioux Falls Housing Redevelopment Commission; Sioux Empire Home Builders Association; Interlakes Community Action Partnership; Habitat for Humanity; and Independent Living Choices. Phase 1 consists of establishing a housing clinic office (2020); Phase 2 seeks to connect housing resources with the HelpLine Network of Care (2021); and, Phase 3 includes an online and printed Housing Resource Guide (2022.) Funding is derived from federal grants, general fund contributions, program income, revitalization revolving income, and other revenue.  Discussion followed about outside partners and use of TIF for homeowners and development. G. Transit by Sam Trebilcock, Senior Planner This item will be discussed at the Budget Hearings of Tuesday, August 20, 2019. 4. Public Comment Scott Ehrisman spoke about the discussion regarding police bodycams and indicated they need to be deployed for the protection of the public and officers. He also spoke about the use of TIF for homeowners and neighborhood revitalization. Bruce Danielson spoke about the costs of the parking ramp and uncertainty about its future as well as the lack of regional efforts for programs like metro communications and REMSA. 5. Adjournment Council Chair Marshall Selberg adjourned the meeting at 6:26 p.m. Thomas M. Greco, City Clerk