Fiscal Committee Meeting

MINUTES Monday, April 2, 2012 Fiscal Committee 6:10 PM Carnegie Town Hall 235 West 10th Street Members Present: Council Member Sue Aguilar, Council Member Dean Karsky, Council Member Vernon Brown, Council Member Greg Jamison, Members Absent: None Staff Present: Lorie Hogstad, City Clerk; Jamie L. Palmer, CMC, Assistant City Clerk; Rich Oksol, Lead Internal Auditor; and Dave Bixler, Budget Analyst Guests: Rex Rolfing, Michelle Erpenbach, Jim Entenman, Jeanne Gerken, Jonathan Ellis, Mark Weber, Cheryl Rath, Cory Buttemeier, De Knudson, Tom Huber, Tracy Turbak, Angie Uthe, Bill O’Toole, Gail Eiesland 1. Call To Order Councilor Brown called the meeting to order at 6:10 p.m. 2. Approval of Minutes A Monday, March 5, 2012 A motion was made by Sue Aguilar and seconded by Dean Karsky to approve minutes dated Monday, March 5, 2012. Brown called for a voice vote on that motion and all members voted yes. Motion Passed. 3. Reports and Updates A Discussion on how to spend remaining CIP Budget Funds by David Bixler, Budget Analyst; Rich Oksol, Lead Internal Auditor; and Tracy Turbak, Finance Director Rich Oksol, Lead Internal Audit, reported on their research and said that they were unable to find any policies related to budget surplus but there are a lot of opinions about how to utilize the surplus. Oksol and Bixler recommended that the Council request a report from Finance with estimate of any surplus and then ask the Mayor and Directors to develop a  list of priority projects to be reviewed by the Council before a decision is made on how to best utilize the surplus. Bixler spoke regarding the development of a process to evaluate a priority list of projects. Discussion followed. Tracy Turbak, Finance Director, gave his viewpoint on developing a policy and cautioned that a policy can sometimes tie the hands of future Council Members. Discussion followed. Discussion followed about the process that was followed regarding the spending of the current surplus of CIP funds. Jamison asked that discussion on this item continue at the next scheduled committee meeting so that a policy can be developed. Brown asked Councilor Jamison and Councilor Karsky to work with council staff to develop criteria to be met when considering how to spend surplus funds. B Discussion on the Pension Design Study by Bill O'Toole, Human Resources Director; Angie Uthe, Human Resources Manager; Tracy Turbak, Finance Director; and Tom Huber, Assistant Finance Director Bill O'Toole, Director of Human Resources, gave a brief overview of the Pension Design Study which was given at the March 30th Informational Meeting. Discussion followed. O'Toole said that any decision that involves current employees requires a vote of the entire membership and any recommendations that affect a future employee is a policy decision and does not require the vote of the entire membership. O'Toole said that the Council should decide which of the recommendations that they would like for Human Resources to pursue. Brown said that this item will be placed on the agenda for continued discussion next month. 4. Open Discussion There was none. 5. Adjournment The meeting was adjourned at 6:50 p.m. Jamie L. Palmer, CMC Assistant City Clerk