Informational Meeting

MINUTES Monday, January 9, 2012 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Kenny Anderson Jr., Vernon Brown, James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky, Rex Rolfing, and Mike T. Huether Members Absent: None Staff Present: Sue Roust, Interim City Clerk and Tamara Jorgensen, CMC, Assistant City Clerk 1. Call To Order Council Chair Aguilar called the meeting to order at 4:00 p.m. 2. Staff Report A. Sue Roust, Interim City Clerk Roust stated that initial preparation has begun for the 2012 election. Council staff met with Bev Chase from the Sioux Falls School District on Wednesday, January 4, 2012 to begin discussing plans for the April 10th election. Roust stated that the School Board will be voting tonight on whether or not to combine their election with the city. Roust stated there is a draft of a cost sharing agreement between the school district and the city. The agreement has been reviewed by Council staff, the City Attorney and the Purchasing Department. Roust plans to bring the agreement to the February 6, 2012 City Council Meeting for approval. She has discussed with City Attorney David Pfeifle and with Purchasing Manager Scott Rust whether it should be approved by the Mayor or placed on the Consent Agenda. She stated that, since this relates to elections responsibilities and the City Clerk’s budget, it will be brought before the Council. There is also an agreement with the School District to use their laptop computers and computer technicians for a potential runoff election on May 1, 2012. If we are using voting centers and e-poll books, we will be using the school district's technical equipment. The 2012 election calendar and map have been placed on the city's website. The tri-fold election information pamphlet will be added to the website. The campaign finance and general information books will be on the website by the end of this  week. Roust said that requests have been received to withdraw Items 13 and 14 from tonight’s agenda. Roust stated that the legislative sessions begin tomorrow and she will keep the Council informed of anything related to their legislative priorities. 3. Fiscal Committee A. Report on meeting held Tuesday, January 3, 2012 Brown reported that Joy Smolnisky, Director of South Dakota Budget and Policy Project, gave an update on engaging citizens in fiscal policy decision making. Brown stated that he would like further discussion on how to improve our budget process. He requested that the topic "Budget Presentation Format" be added to the agenda for the next Fiscal Committee Meeting on Monday, February 6, 2012. Brown discussed an item presented at the Charter Revision Commission meeting last week. He stated that a request was received asking that the CIP and Budget information be given to the Council on August 1 instead of July 1 so that the information could be received and reviewed at the same time. This motion did not pass. Brown asked the Administration if all budget information could be received on July 1 instead of August 1. Turbak stated they would be willing to consider that, although it would constrain the timeline in the front end of the process. Turbak stated they are in the process of working through the budget calendar. Brown stated that this timeline would also be discussed at the Fiscal Committee Meeting in February. 4. City Council Open Discussion There was none. 5. Presentations A. Events Center Update by Mayor Mike Huether Directors Tracy Turbak, Mike Cooper, Mark Cotter, Darrin Smith and Mayor Mike Huether gave updates on the Events Center. 6. Potential Executive Session A. Personnel matters pursuant to SDCL 1-25-2(1) and to consult with legal counsel pursuant to SDCL 1-25-2(3)  There was none. 7. Adjournment Aguilar adjourned the meeting at 4:50 p.m. Tamara Jorgensen, CMC Assistant City Clerk