Informational Meeting

MINUTES Tuesday, September 26, 2017 Informational City Council 4 PM Meeting Carnegie Town Hall Sioux Falls City Council 235 West 10th Street Members Present: Christine M. Erickson, Michelle Erpenbach, Greg Neitzert, Marshall Selberg, Pat Starr, and Theresa Stehly Members Absent: Rick Kiley, Rex Rolfing and Mike T. Huether 1. Call To Order Council Vice-Chair Christine M. Erickson called the meeting to order at 4 p.m. 2. City Council Open Discussion Council Member Pat Starr spoke about the settlement agreement regarding the siding on the Denny Sanford PREMIER Center. Starr recommended scheduling this topic for a future Informational Meeting to review and discuss the following points: the warranty work, future obligations regarding fixing the siding, a proposed forensic audit to review the process, and the report from the forensic architect. Council Member Theresa Stehly spoke regarding the panel work. She stated she would like to know how much money was paid in attorney fees, including outside counsel used in this contract negotiation. She wants to know if the paneling is going to be fixed and how much that is going to cost. Stehly recommended having a contractor, from out of town, review the work that needs to be done. Council Member Michelle Erpenbach agreed there should be an Informational Meeting scheduled to discuss this topic and to obtain answers to questions from the Council regarding this topic. Council Member Greg Neitzert agreed with getting answers at a future Informational Meeting. He would like additional answers regarding whether or not the damage is cosmetic or structural, and the costs regarding repairing or replacing the siding. Stehly added that she would like to know about the warranty agreements on the contract. Stehly spoke about the RFP (Request For Proposal) process and requested additional training on it. She spoke specifically about the open RFP for managing the city golf courses. Stehly expressed concern about the review process for RFP's and she would like to have more information and input regarding the selection process. She recommended that this information could be reviewed during an executive session, if needed.  Erickson stated she has recently contacted Scott Rust, Purchasing Manager, to provide information to the City Council regarding the RFP process. Discussion was held regarding the reasons for some level of confidentiality regarding proposals made by companies. Erickson will communicate with the Council regarding a future time and date for this presentation and updates. She also encouraged the Council to call or send an email to Rust if they have questions prior to the presentation. Erickson stated that the Administration has agreed to present information regarding the siding agreement at an Informational Meeting or a Special Meeting. The scheduling is in progress for this topic. Erickson recommended that the Council have their questions organized and ready to go so that all of the concerns can be addressed at this upcoming meeting. 3. Executive Session A. Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. (SDCL 1-25-2 (1)). A motion made by Michelle Erpenbach and seconded by Greg Neitzert to enter into Executive Session at 4:15 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. (SDCL 1-25-2 (1)). A voice vote was taken. All members voted yes. Motion Passed. A motion made by Michelle Erpenbach and seconded by Marshall Selberg to exit Executive Session at 4:27 p.m. A voice vote was taken. All members voted yes. Motion Passed. 4. Adjournment Council Vice-Chair Christine M. Erickson adjourned the meeting at 4:27 p.m. Tamara Jorgensen, MMC Assistant City Clerk