Informational Meeting

MINUTES Informational Meeting Tuesday, November 10, 2020 at 4:00 PM Carnegie Town Hall, 235 West 10th St., Sioux Falls, SD 57104 1. Call To Order Council Members Present: Janet Brekke (Via telecom), Christine M. Erickson (Via telecom), Alex Jensen, Rick Kiley (Via telecom), Greg Neitzert, Marshall Selberg (Via telecom), Curt Soehl, Pat Starr Council Members Absent: None 2. Committee/Commission Reports A. Siouxland Heritage Museum Board: Thursday, November 5, 2020 (Council Member Starr) This item is rescheduled to the Informational Meeting of Tuesday, November 19, 2020. B. Urbanized Development Commission (UDC): Thursday, November 5, 2020 (Council Members: Kiley, Neitzert, Selberg, Starr) This item is rescheduled to the Informational Meeting of Tuesday, November 17, 2020. 3. Councilor Remarks There were none. 4. Presentations A. MJW Arboretum Management Agreement by Jackie Nelson, Parks and Recreation Administrative Manager Presentation: Approximately 15 minutes followed by discussion Nelson provided a review of the MJW Arboretum Management Agreement covering an overview, updates and the timeline. This agreement expires on December 31, 2020, and does not have an option to extend. The new agreement will be a one-year term from January 1, 2021, to December 31, 2021. The interim director is Mike Cooper. The new agreement includes the following two updates: One to Section 6 - Improvements related to clarify improvements made using city funds and the second is to Exhibit A - Society  Responsibilities to add "providing event set up, take down, and event management" to the section that talks about coodinating scheduled events with responsible City staff. This new agreement will be considered as a Resolution at the December 8, 2020, City Council Meeting. Discussion followed regarding the timeline of the new agreement; and the process for finding a full time Director. B. Declare Items Surplus: Tuthill House & Garage; Saaken House by Kelby Mieras, Park Operations Manager Presentation: Approximately 5 minutes followed by discussion Mieras reviewed infromation regarding the Tuthill House encompassing the history of the house, the current conditions of the house, the house repair cost estimates, and how it was damaged. Mieras also reviewed information regarding the Saaken House encompassing the history of the house, how it has been used, and the current usage status, A timeline was provided showing the dates for the neighborhood meeting (October 28, 2020), the City Council Informational meeting (November 10, 2020), the Parks and Recreation Board recommendation (November 18, 2020), and the City Council Meeting (December 8, 2020). Discussion was held regarding the need for architect fees; the long-term plans for this location in Tuthill; the costs that would be incurred to demolish the Tuthill house; the timeline for destruction and why they need to do it sooner vs. later; the current use of the Tuthill home and how much use it has now; why the house fell into disrepair; how much use is seasonal; the reservation fees; neighborhood concerns for the demolition of the house; the house not being on the historical registry or tied to park fees; if private donations could be used to keep the house; the costs of upkeeping the house when not in use; surplusing the houses, what would happen to the items - can they be donated to Habitat for Humanity; C. Amendment to Sponsorship Agreement for the Midco Aquatic Center by Kelby Mieras, Park Operations Manager Presentation: Approximately 15 minutes followed by discussion Mieras spoke about a proposed change to the sponsorship agreement with Papa Johns Party Rooms at the Midco Aquatic Center, He explained the challenges with the facility this year due to Covid and the impact on attendance and concessions. Mieras spoke about the payment arrangements per the contract and the changes that occured. Discussion was held about waiving the 2020 payments and extend the contract from five years to six years. This will be presented to the City Council via an ordinance at the Tuesday, December 8, 2020, City Council Meeting. Discussion was held regarding the number of events held in the Party Rooms during this time and the renegotiations of the contract due to the impact of Covid. 5. Public Comment Ellie Smith spoke about the Tuthill House regarding the neighborhood meeting, the disrepair of the house, the dollar amount of the repair work, and the usage to a replacement facility.  Andrea Kean spoke about the Tuthill House regarding the lack of information on the meeting notice; her background and connection to the parks and the house; the city not doing enough to the upkeep of the house; and advising the citizens of what the future of the home is going to be. Kathy English spoke about the invitation from the Parks Department received on October 23, 2020 for a meeting on October 28, 2020 to discuss Park Improvements; it did not specifically address the Tuthill house on the invitation; the gifting of the house to the city in 1953; the donation of the house to the city; the number of people that attended the meeting; the lack of notice to the citizens of the home's pending destruction; encouraging the city to check into the use of donations, sponsors, etc. to assist with keeping this house. She is asking for a one year moritorimum on this home to explore other options for keeping it. 6. Adjournment Council Chair Gret Neitzert adjourned the meeting at 5:00 p.m. Tamara Jorgensen, MMC, Assistant City Clerk