Informational Meeting

MINUTES Informational Meeting Tuesday, June 14, 2022 at 4:00 PM Carnegie Town Hall, 235 West 10th St., Sioux Falls, SD 57104 1. Call To Order Council Chair Curt Soehl called the meeting to order at 4 p.m. 2. Committee/Commission Reports A. South Eastern Council of Governments (SECOG): Wednesday, June 8, 2022 (Council Members Soehl and Starr) Soehl stated that the Council reviewed and approved the annual audit. 3. Councilor Remarks Council Member Greg Neitzert spoke about a recent visit to the Tuthill House. He reminded the group that the Council voted to not surplus the house and explained the process involved to refurbish it. 4. Presentations A. Landscape Golf Management Contract Amendment by Don Kearney, Director Parks and Recreation Presentation: Approximately 5 minutes followed by discussion Kearney explained the purpose of the presentation was to provide information on a forthcoming change to the agreement with Landscapes Golf Management based upon the City's decisions to allow the issue of liquor licenses to City-owned golf facilities and to set aside two for the golf courses. As a result, an amendment to the existing agreement is needed to recognize ownership of liquor licenses by the City's golf course manager. The agreement already included language for beer and wine licenses. He reviewed many benefits to having the liquor licenses, to include: the fact that there are already numerous requests for liquor availability at events; the courses are at a competitive disadvantage due to the current lack of licenses; and, it would increase profitability at courses. Under the proposed agreement, separate liquor licenses are to be held by Landscapes for Elmwood and Prairie Green; licenses are acquired from the City at the same cost as private applicants, funded through LGM's operating account for capital improvements and cash reserves; all licenses will be in Landscape Golf Management's name; and, at the end of the agreement, Landscapes must transfer the license at no cost to the City or the succeeding manager of the golf courses. With regard to the treatment of the licenses for financial reporting purposes, liquor is defined as an "other asset".  Similar to capital expenditures, the acquisition cost and any "booked" market value adjustments of the liquor licenses are excluded from calculating incentive management fees. Annual renewal costs for the licenses, however, are treated like an operating expense. A resolution amending the agreement will appear before the Council on June 21 and the manager is expected to begin using them September 1st. There were no questions. B. Parks & Recreation - Community Engagement Process & Benchmarking Study by Don Kearney - Director of Parks & Recreation Presentation: Approximately 15 minutes followed by discussion Kearney explained that the presentation provides information about forthcoming contracts for the Council's consideration-- one for the community engagement process related to the Quality of Life Bond II (QLE III) and a benchmarking and naming study. The Quality of Life Bond III includes the replacement of several pools and enhancements to others as well as Elmwood clubhouse and cart storage facility work. The community engagement process for this is expected to begin in 2022 with master planning following in 2023. Once master planning is complete, design will occur from 2023 to 2024 and construction will then proceed through 2026. The goas of the community engagement process are: engage the community; utilize a variety of data resources; generate community input; identify programming; and vision planning. Mike Patten, Park Development Specialist, the detailed the community engagement process, which is expected to last six months. Vision plans will include dynamic and realistic action plans for each project location; will be driven by the community; will include flexible programming and toolbox options; establish project estimates; and, support the Citywide Park System Master Plan. Scott Rust, Purchasing Manager, then reviewed the Benchmarking and Naming Study. The purpose the study is to assess philanthropic naming opportunities, cause-related marketing, and direct philanthropy for current and prospective city- owned assets. This was already completed for the Event Center Complex, but will be broadened to incorporate other city-owned asset opportunities. The purpose of the study also includes gaining a better understanding of the value these assets and alignment with gifting opportunities. The study also aligns with the formation of the Parks Foundation. BWF, a Minnesota-based firm, will consult on the study. Their deliverables include a Naming Opportunity Program Development and Recommendations. A gifting agreement with the Sioux Falls Parks Foundation for $137,000 will be used to fully fund the Community Engagement Study and a portion of the Benchmarking & Naming Study. The gifting agreement will appear before the Council on June 21st. Discussion followed about: lessons learned from previous engagement processes; the scope of the engagement process; whether the Benchmarking and Naming Study will include assets across the City; and funding for the projects. C. Sioux Area Community Foundation by Andy Patterson, President Presentation: Approximately 10 minutes followed by discussion Patterson stated that the One Sioux Falls Fund started two years ago in response to needs arising from the pandemic. Since its inception, the fund has seen a total $3,417,030 in contributions of which all but $59,189.80 have been distributed. He then reviewed the types of distributions, which were managed by various entities: The Community Outreach distributed Rental Assistance; Lutheran Social Services  distributed Mortgage Assistance; Minnehaha County distributed Utility and Rental Assistance; the South Dakota Dream Coalition distributed Housing Assistance; Feeding South Dakota distributed Food Assistance; and the Helpline Center and The Community Outreach provided administrative support. The Unmet Needs Committee for the One Sioux Falls Fund identified community needs and provided outreach for the program. Patterson concluded by stating that the remaining balance included uncashed checks and some funding returned as a result of grants. The remaining funds will reside in the One Sioux Falls Fund for future emergencies. Discussion followed about: how recently the account has been used; size of gifts to the fund; and composition of the Unmet Needs Committee. 5. Public Comment Scott Ehrisman spoke about the Golf Liquor licenses, the amount of studies the City engages in, and the influence of private and nonprofit entities on the Parks system. 6. Executive Session A. Discussing information listed in subdivisions 1-27-1.5(8) and 1-27-1.5(17) pursuant to SDCL 1-25-2(6). A motion was made by Council Member Jensen and seconded by Council Member Neitzert to enter Executive Session at 4:42 p.m. Roll call vote to enter Executive Session. 8 Yes: Barranco, Cole, Jensen, Merkouris, Neitzert, Selberg, Soehl, Starr; 0 No: (None). Motion Passed. A motion was made by Council Member Jensen and seconded by Council Member Selberg to exit Executive Session and adjourn at 5:05 p.m. Voice vote to exit Executive Session. 8 Yes: Barranco, Cole, Jensen, Merkouris, Neitzert, Selberg, Soehl, Starr; 0 No: (None). Motion Passed. 7. Adjournment The meeting adjourned at 5:05 p.m. Thomas M. Greco, City Clerk