Ad Hoc Admin Bldg Review Task Force

1 VILLAGE OF SISTER BAY 2 AD HOC VILLAGE ADMINISTRATION BUILDING REVIEW TASK FORCE 3 MEETING MINUTES 4 THURSDAY, APRIL 10, 2025 5 APPROVED 6 7 1. Call to Order 8 Chair Dick Burress called the meeting to order in the conference room of the fire station at 2:00 9 p.m. 10 11 2. Roll Call. 12 Burress took roll call. 13 14 Present: Chair Dick Burress, Patrice Champeau (Trustee), Ken Church, Kurt Harff (Trustee), Ron Kane, 15 Brigid White. Village President Nate Bell was present serving in an ex-officio capacity, meaning he could 16 not vote unless there was a tie vote. 17 18 Excused: Chris Hecht, Jill Wiebe. 19 20 Others: Denise Bhirdo (Trustee), Louise Howson (Trustee), Dave Smith. 21 22 Staff Present: Julie Schmelzer, Village Administrator 23 24 3. Approve Agenda. 25 Burress announced they would be discussing the agenda items in a revised order. Motion by 26 Church, second by Kane, to approve the agenda, acknowledging the order would be revised. 27 Motion carried unanimously. 28 29 4. Approve Minutes 30 Motion by Church, second by Burress, to approve the April 2, 2025, minutes. Motion carried 31 unanimously. 32 33 5. Comments, Correspondence, Concerns from the Public 34 Schmelzer explained since a majority of the Village Board of Trustees was in attendance, those 35 trustees who were not Task Force members could provide comments or concerns but the 36 committee could not engage in a dialogue with them since the Village Board would ultimately 37 be making a decision on the subject matter of the Task Force’s mission. There was no public 38 comment (including Non-Task Force Trustees in attendance). 39 40 6. Discussion/Action Items 41 a. Review Staff Summary of Potential sites. 42 The Task Force reviewed the handout that was in the meeting packet which provided detailed 43 information about each of the sites the Task Force decided to discuss at the meeting. The Task 44 Force voted on each of the fifteen sites, of which two sites had tie votes and the ex officio  1 member had to vote to break the tie vote. 2 3 Of the fifteen sites, the Task Force narrowed their focus to five sites: 4 i. The former Logerquist property on Woodcrest Road; 5 ii. The current Park Maintenance Facility site at 2313 Mill Road; 6 iii. A 2.14 acre site adjacent to the Sports Complex owned by Our Balmoral, LLC on Woodcrest 7 Road; 8 iv. A portion of the Hull property along Woodcrest Road; 9 v. The former Traver Clinic on Applewood Road. 10 11 b. Work Assignments 12 Burress handed out a ‘ranking sheet’ the Task Force discussed at the last meeting. The sheet 13 lists 23 items the group indicated needed to be considered for each site. Each member is to 14 complete the sheet for each site and rank their selections in order, based on the criteria the 15 group agreed was critical to their decision making process. 16 17 c. Discussion and Next Steps 18 Burress asked for volunteers to contact the owners of the sites the village did not own and 19 determine if the owner(s) would be willing to sell their property, or trade, and at what price. 20 Assigned property inquiries were: 21 i. 2313 Mill Road – Schmelzer is to map out setbacks and determine if there is room for the 22 design already approved, including parking. 23 ii. Our Balmoral, LLC – Kane 24 iii. Hull – Hecht and White 25 iv. Traver – Burress 26 27 7. Matters for Future Agenda 28 Burress indicated all three items discussed should be on the next agenda, as well as an agenda 29 item to discuss a temporary operating site for the administration offices. 30 31 8. Next Meeting Date 32 The next meeting will be April 24, 2024. Village staff will try to find a larger meeting room, but 33 if none is available, the group will meet in the conference room again. 34 35 9. Adjourn. 36 The Task Force adjourned their meeting at approximately 3:45 p.m. 37 38 Respectfully submitted, 39 40 Julie Schmelzer 41 Village Administrator 42 43 44 45 -2-