Marina Committee Meeting

Minutes of the August 13th, 2025 Meeting of the Marina Committee – Approved 1 MARINA COMMITTEE MEETING MINUTES 2 Wednesday August 13th, 2025 3 (Approved) 4 5 Agenda Item No. 1. The August 13th, 2025 meeting of the Marina Committee was called to 6 order by White at 4:00 P.M. 7 8 Present: Brigid White, Pat Duffy, Kevin Grant, Patrice Champeau 9 10 Absent: Chad Kodanko 11 12 Staff: Marina Manager - Dave Lienau, Assistant Manager - Sam Jordan, Village Administrator - 13 Julie Schmelzer 14 15 Others: Merih Bayerli, Marley Inksetter, Nick Dokolas, John Blossom, Thor Johnson, Patrick 16 Thompson, Charlie Saville, Max Pozen 17 18 Agenda Item No. 2. Approval of the Agenda 19 20 A motion was made by Duffy, seconded by Grant that the Agenda for the August 13th, 2025 meeting of 21 the Marina Committee be approved as presented. Motion carried – All ayes. 22 23 Agenda Item No. 3. Approval of the Minutes 24 25 A motion was made by Duffy, seconded by Grant that the minutes of the July 18th, 2025 meeting of the 26 Marina Committee be amended and approved by the committee. Motion carried – All ayes. 27 28 Agenda Item No. 4. Comments, correspondence, and concerns from the public 29 30 No correspondence was received for this meeting. White asked if anyone would like to make a 31 public comment, and no one responded. 32 33 Agenda Item No. 5. Discussion/Action Items 34 35 a.) Boathouse Project Update 36 37 Schmelzer updated the committee on the development agreement and the lease agreement for 38 the boathouse museum project. Schmelzer noted that the board of trustees approved the 39 development agreement and made a few minor changes to the lease agreement, including the 40 marina’s request for a 30-year term. 41 42 The marina committee came to consensus to recommend the boathouse lease agreement to the board of 43 trustees for approval. 44 45 Schmelzer summarized the main points of the operational agreement for the boathouse project 46 which includes specifying the use of the boathouse as a waterfront museum, what the village’s 47 role and responsibilities include, and what is expected of the operator. Schmelzer noted that no 48 real changes were made besides making sure that insurance requirements were consistent with  Minutes of the August 13th, 2025 Meeting of the Marina Committee - Approved 1 other agreement documents. 2 3 Grant voiced concern over the operational agreement’s requirement that the marina ask 4 permission from the Historical Society to use the second story of the boathouse. Grant added 5 that with that clause, the marina committee could potentially never have access to the second 6 story for the duration of 30-year lease. Grant stated that he was under the impression that it 7 would require advanced notice rather than approval from the Historical Society. Schmelzer 8 noted the change and continued with her summary. Grant inquired as to what remedies are 9 required of the Historical Society if they fail to adhere to the rules of the agreements. Grant 10 noted that termination as the only option for reprimand seems extreme given that there are easy 11 and simple ways in which the agreement could be breached by the operator. Schmelzer 12 explained that the options for remediation following any violations of the agreement are listed 13 in the lease agreement, not the operational agreement. 14 15 Blossom requested the committee consider removing the requirement that the museum be open 16 at a minimum of 4 days a week between Memorial Day and Labor Day. Schmelzer responded 17 that it is unlikely the board of trustees will support this given that it would permit a scenario 18 where the museum is not open at all. Blossom noted that the Historical Society would like the 19 museum to be open 7 days a week, during the village’s waterfront park hours, but staffing is 20 often a challenge in Door County. Duffy, Grant and White both voiced assent to keeping the 4- 21 day minimum requirement. 22 23 The marina committee came to consensus to recommend the boathouse operational agreement to the board 24 of trustees for approval, with the amendment that marina committee use of the second story requires 25 advanced notice rather than permission from the Historical Society. 26 27 b.) Water Level Projections 28 29 Lienau reminded the committee that the water levels have dropped since last year and continue 30 to drop. Projections suggest that around this time next year, the water will be 8-9 inches below 31 its current level. 32 33 c.) Pump Upgrade 34 35 Lienau noted that marina management was expecting new information regarding upgrading 36 the pump-out system but unfortunately does not currently have any updates for the committee. 37 38 d.) Marina Building Draft Design Quote 39 40 Lienau noted that marina management and chairperson White have worked with the MDT 41 architectural design firm for the first phase of constructing a new marina building. Lienau 42 requested the committee approve the spending of $9500 for the schematic drawings as a part of 43 the first step in the new building design process. Lienau noted that this first phase is separate 44 from following phases in the process, which are each independent and free to be completed by 45 contractors outside of the current company being used. Schmelzer added that the committee 46 will have to go out to bid for services if the cost of a later phase exceeds $25,000. 47  Minutes of the August 13th, 2025 Meeting of the Marina Committee - Approved 1 A motion was made by Duffy, seconded by Grant, that the committee approve the $9500 contract with 2 MDT architectural services for a schematic design of a new marina building. Motion carried – All ayes. 3 4 e.) Marina Building Schematic Draft Layouts 5 6 White noted that the proposed schematic designs in the packet are the best variations seen so 7 far by White and marina management. Duffy inquired if the building could be pushed closer to 8 the water and have the staff parking relocated as needed. Lienau responded that this is unlikely 9 due to the setbacks based on high water marks set by the DNR. White added that there is an 10 existing area for utilities connections that cannot be moved. Schmelzer noted that the village has 11 a contractor that can be contacted to schedule a survey so that the architects can be certain of the 12 dimensions of the marina’s waterfront property. 13 14 A motion was made by Duffy, seconded by Grant to have village administration and marina management 15 contract a surveyor for the marina’s waterfront property. 16 17 The committee discussed different aspects of the proposed designs, specifically noting that the 18 waterfront view should be prioritized for boater access on the second floor and staff access on 19 the first floor. The committee agreed to take time to consider the proposed schemes and 20 reconvene later with the architects to share additional recommendations. 21 22 f.) Public Restrooms & Parks Committee 23 24 Lienau noted that since the public restrooms attached to the marina building were funded by 25 the village with assistance from a DNR grant, the committee must work with the rest of the 26 village board and Parks Committee to decide how the restrooms will be designed and 27 integrated into the new marina building designs. Lienau and Schmelzer confirmed that 28 administration will work to recommend this item be on the agenda at the next Parks Committee 29 meeting. 30 31 g.) Marina Winterization & Fall Dredging 32 33 Lienau noted that in response to lowering water levels, the marina will be dredging in the fall 34 on a strict timeline based upon regulations set by the DNR. Lienau noted that per these 35 regulations, fall dredging can only be done until November 1st. However, the marina can’t start 36 this process until about October 15th, once all boats have vacated the marina. Lienau ended by 37 stating that the dredging could be anywhere from $10,000-$15,000, which is not currently 38 factored into this year’s budget. 39 40 h.) Boardwalk Project Timeline/Permitting 41 42 Lienau explained that the DNR regulations for dredging are also applicable to the driving of 43 sheet steel into the lakebed for the new concrete boardwalk project. Lienau suggested that the 44 driving of the sheet steel should begin during the same timeline as the fall dredging as opposed 45 to waiting for the next period in which the DNR will allow interference of the lakebed, likely in 46 the Spring of 2026. Lienau noted that once the sheet steel is driven into the lakebed, the rest of 47 the boardwalk can be completed at any later date in the spring when the weather permits, with  Minutes of the August 13th, 2025 Meeting of the Marina Committee - Approved 1 no time restrictions or permitting concerns from the DNR. Lienau added that this process will 2 require that all vessels on D-Dock are vacated, which includes nearly all the marina’s 3 commercial tenants. Lienau went on noting that Fall Fest will happen between the marina’s 4 closing date and the DNR’s deadline for lakebed intrusions, which further tightens the window 5 to complete these projects. Lienau stated that the cost of driving sheet steel could add up to 6 $70,000-$110,000 in unplanned expenses for this year’s budget. Lienau ended by stating that he 7 will work with village finance director to move around funds as needed to finance and 8 complete these projects happening in 2025. 9 10 i.) 2026 Schedule of Fees 11 12 Lienau reminded the committee of the changes made for the marina’s 2026 Schedule of Fees 13 which included a 15% increase in the transient dockage rate, a 5% increase in the seasonal 14 dockage rate, the addition of the late checkout fee of $50 an hour and an increase in the price of 15 ice. 16 17 A motion was made by Grant, seconded by Duffy to approve the 2026 Schedule of Fees as presented. 18 Motion carried – All ayes. 19 20 j.) Review of Monthly Financials 21 22 Lienau corrected the total YTD revenue in the financials to the actual number of about $911,000. 23 Lienau added that management is confident that it will reach its projected total revenue figure 24 of $919,000 within the next month. 25 26 k.) 2026 Budget Review & Approval 27 28 Lienau noted that of the expense items that marina management can control, there were no 29 notable increases or decreases. Lienau pointed out that the expense of weed control has 30 increased by around $1000, but the quality of the treatment has notably improved. Grant voiced 31 concern over the lack of inflation adjustment for most of the marina’s major expenses. 32 33 A motion was made by Grant, seconded by Duffy to approve the 2026 Budget as presented. Motion 34 carried – All ayes. 35 36 Agenda Item No. 6. Matters to be placed on a future agenda or referred to a committee, 37 official, or employee 38 39 It was the consensus of the committee that that following items be included on a future marina committee 40 meeting agenda: 41 - Marina Building Public Restrooms at Parks Committee 42 43 The next meeting of the Marina Committee is scheduled for September 17th, 2025 at 4:00 P.M. at the 44 Sister Bay Fire Station & via zoom. 45 46 Adjournment: A motion was made by Duffy, seconded by Grant to adjourn the August 13th, 2025 47 meeting of the Marina Committee at 5:25P.M. Motion carried – All ayes. 48  Minutes of the August 13th, 2025 Meeting of the Marina Committee - Approved 1 2 Respectfully submitted, 3 4 Samuel Jordan 5 Assistant Marina Manager