City and Borough Assembly

ASSEMBLY CHAMBERS CITY AND BOROUGH OF SITKA 1332 Seward Ave. Room 229 Sitka, AK (907)747-1811 Minutes - Final City and Borough Assembly Mayor Mim McConnell Deputy Mayor Matt Hunter Vice-Deputy Mayor Benjamin Miyasato Aaron Swanson, Steven Eisenbeisz Tristan Guevin, and Bob Potrzuski Municipal Administrator: Mark Gorman Municipal Attorney: Robin L. Schmid Thursday, April 21, 2016 6:00 PM Assembly Chambers Meeting to be held at the Sealing Cove Business Center 601 Alice Loop SPECIAL MEETING I. CALL TO ORDER II. FLAG SALUTE III. ROLL CALL Present: 5 - McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2 - Swanson, and Potrzuski IV. CORRESPONDENCE/AGENDA CHANGES None. V. PERSONS TO BE HEARD Max Rule thanked the Assembly for their support of the Citizens' Taskforce, encouraged diligence and tenacity in approaching the budget - this year and in years to come, noted it was important to look for efficiencies in government, and explore alternative strategies for removal of a property tax cap. VI. NEW BUSINESS: A 16-067 Executive Summary of the FY2017 General Fund budget from Chief Finance and Administrative Officer including proposed reductions Jay Sweeney, Chief Finance and Administrative Officer, provided an overview of key items contained in the budget and items that the Citizens' Taskforce had recommended. B 16-065 Discussion/Direction of the Citizens' Taskforce recommendations as they CITY AND BOROUGH OF SITKA Page 1 City and Borough Assembly Minutes - Final April 21, 2016 apply to the FY2017 budget development (Assembly action may be taken) Matt Donohoe noted the challenge of the fiscal situation and encouraged the Assembly to prepare for the worst case scenario. A motion was made by Hunter to confirm the Administrator's decision to include a subsidization transfer of $1,650,000 from the General Fund to the Electric Fund Rate Stabilization Fund in the FY2017 Budget. The motion PASSED by the following vote. Yes: 5- McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski A motion was made by Hunter to remove the transfer of $100,000 in raw fish tax revenue from the Harbor Fund to the General Fund in the FY2017 Budget. The motion PASSED by the following vote. Yes: 5- McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski A motion was made by Hunter to increase the amount to be transferred from the General Fund to the General Governmental Capital Projects Fund by $130,000 in order to increase total general capital projects funding to $1,500,000 in the FY2017 Budget. The motion PASSED by the following vote. Yes: 5- McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski Sandy Koval, Connie Sipe, Cass Pook, and Dave Neutzel spoke in opposition to the cut of $20,000 to the Swan Lake Senior Center. Dave Neutzel spoke in opposition to the reduction of $50,000 in funding for the General Fund Non-Profit Grants. A motion was made by Hunter to direct the Administrator to reduce currently budgeted expenditures in the proposed FY2017 General Fund Budget by an amount of not less than $804,651 to include: Administrator/Assembly/Clerk - reduction in travel of $13,000 Reduction in non profit support - reduce SEDA by $7,000, reduce Historical Society by $12,000, reduce non profit grants to $50,000, reduce Senior Center by $20,000 Human Resources - reduce travel and training by $4,300, reduction of general fund wages and benefits by $200,000 Legal Department - reduce travel by $1,500 and reduce dues/publications by $6,600 Finance Department - reduce travel by $7,000 Assessing Department - reduce travel/training by $2,000 Planning and Community Development - reduce travel/training by $2,000 and reduce tools/small equipment by $2,000 CITY AND BOROUGH OF SITKA Page 2 City and Borough Assembly Minutes - Final April 21, 2016 Police Department - elimination of .5FTE MSO ($60,251) Fire Department - reduce operating various by $35,000 Public Works - reduce snow removal/janitorial/parks/vehicle by $250,000 and eliminate Parks and Rec Manager position ($111,500) Library - reduce heating fuel/travel/cell by $19,500 Centennial Building - reduce advertising by $1,000 The motion PASSED by the following vote. Yes: 5- McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski School Board Members Tom Conley and Cass Pook spoke in support of District funding. A motion was made by Miyasato to direct the Administrator to reduce the amount budgeted for local support of education in the proposed FY2017 General Fund Budget by $100,000. The motion FAILED by the following vote. Yes: 3- McConnell, Hunter, and Miyasato No: 2- Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski A motion was made by Miyasato and AMENDED by Eisenbeisz to direct the Administrator to bring forward a recommendation, with anticipated sales proceeds associated costs, of Municipal land to be made available for sale for the next 5 years. The amendment and the motion PASSED by the following vote. Yes: 4- McConnell, Hunter, Miyasato, and Eisenbeisz No: 1- Guevin Absent: 2- Swanson, and Potrzuski A motion was made by Hunter to direct the Administrator bring forward a recommendation, with anticipated rock royalty revenues associated costs, of Municipal lands to be made available for lease for quarries in FY2017. The motion PASSED by the following vote Yes: 5- McConnell, Hunter, Miyasato, Eisenbeisz, and Guevin Absent: 2- Swanson, and Potrzuski C 16-068 Discussion/Direction of other budget requests not included in FY2017 budget (Assembly action may be taken) No action was taken as it was getting late and the Assembly decided to adjourn. It was determined this item would be moved to the April 25, 2016 meeting under Unfinished Business. CITY AND BOROUGH OF SITKA Page 3 City and Borough Assembly Minutes - Final April 21, 2016 D 16-066 Discussion/Direction of the FY2017 General Fund and as it relates to other Funds, the School District, and the Sitka Community Hospital (Assembly action may be taken) No action was taken nor required. VII. PERSONS TO BE HEARD: None. VIII. EXECUTIVE SESSION None. IX. ADJOURNMENT A motion was made by Hunter to ADJOURN. Hearing no objections the meeting ADJOURNED at 8:55pm. ATTEST: ______________________________ Sara Peterson, CMC Municipal Clerk CITY AND BOROUGH OF SITKA Page 4