City and Borough Assembly

ASSEMBLY CHAMBERS CITY AND BOROUGH OF SITKA 330 Harbor Drive Sitka, AK (907)747-1811 Minutes - Final City and Borough Assembly Mayor Matthew Hunter Deputy Mayor Steven Eisenbeisz, Vice Deputy Mayor Bob Potrzuski, Aaron Bean, Kevin Knox, Dr. Richard Wein, Benjamin Miyasato Municipal Administrator: Keith Brady Municipal Attorney: Brian Hanson Municipal Clerk: Sara Peterson Thursday, March 29, 2018 6:00 PM Assembly Chambers SPECIAL MEETING I. CALL TO ORDER II. FLAG SALUTE III. ROLL CALL Present: 6 - Miyasato, Eisenbeisz, Hunter, Knox, Bean, and Wein Absent: 1 - Potrzuski IV. PERSONS TO BE HEARD None. V. NEW BUSINESS: A 18-059 Executive Summary of the FY2019 Internal Service, Trust and Agency Funds, Permanent Fund, Debt Service Fund, and Special Revenue Funds Controller Melissa Haley outlined the discussion for the evening: internal service, trust, agency, permanent, and non-major governmental funds. B 18-060 Discussion/Direction/Decision on proposed Management Information Systems Fund operating outlays and capital outlays Controller Melissa Haley reviewed the Management Information Systems Fund: undesignated working capital, fees, and capital projects. C 18-061 Discussion/Direction/Decision on proposed Central Garage Fund operating CITY AND BOROUGH OF SITKA Page 1 City and Borough Assembly Minutes - Final March 29, 2018 outlays and capital outlays Staff reviewed the Central Garage Internal Service Fund: age of the fleet, fleet composition, total vehicles/equipment by budget division, fee breakdowns, undesignated working capital and FY2019 vehicle/equipment purchases totaling $829,000. D 18-062 Discussion/Direction/Decision on proposed Building Maintenance Fund operating outlays and capital outlays The final Internal Service Fund, the Building Maintenance Fund, was reviewed. Staff summarized total deferred maintenance, estimated deferred maintenance for the next 5 years, City-wide building maintenance, undesignated working capital, and maintenance projects planned for FY2019. E 18-064 Discussion/Direction/Decision on proposed Trust and Agency Funds, Permanent Fund, Debt Service Fund, and Special Revenue Funds operating outlays and capital outlays Staff reviewed the Trust and Agency Funds: the Rowe Trust and the Sitka Cemetery Agency. Next, Controller Melissa Haley reviewed the Permanent Fund. She spoke to its purpose, current fund balance, expected FY2019 revenue, and the FY2019 appropriation. Haley explained the purpose of the School Bond Debt Service Fund, its Fund balance, the amount of school bond debt, expected revenue in FY2019 and the appropriation for debt service in FY2019. In conclusion, Haley spoke to each of the Special Revenue Funds: Pet Adoption, SEACAD, CBS Asset Forfeiture, NARCO Task Force, State Asset Forfeiture, Homeland Security Grant, Library Building, Southeast Alaska Economic Development, GPIP Contingency, Tobacco Excise Tax, Student Activities Travel, Fisheries Enhancement, Commercial Passenger Vessel Excise Tax, Visitor Enhancement, Revolving, Guarantee, Library Endowment, and Bulk Water. F 18-065 Approve the transfer of 50% of Secure Rural Schools funding receipts for FY2018 and FY2019 to the Sitka School District A motion was made by Miyasato to approve the transfer of 50% of Secure Rural Schools funding receipts for FY2018 and transfer 60% of Secure Rural Schools funding in FY2019 to the Sitka School District. A motion was made by Eisenbeisz to AMEND the amount to a 50/50 split. The amendment passed by the following vote. Yes: 6- Miyasato, Eisenbeisz, Hunter, Knox, Bean, and Wein Absent: 1- Potrzuski The MAIN MOTION AS AMENDED PASSED by the following vote. Yes: 6- Miyasato, Eisenbeisz, Hunter, Knox, Bean, and Wein Absent: 1- Potrzuski G 18-063 Discussion/Direction/Decision of the FY2019 Enterprise Funds and/or General Fund and as they may relate to other Funds, the School District, and the Sitka Community Hospital (Assembly action may be taken) Administrator Brady provided an update on decrements to date stating his final CITY AND BOROUGH OF SITKA Page 2 City and Borough Assembly Minutes - Final March 29, 2018 recommendations would be ready for the April 5 meeting. After discussion, the Assembly broadened the scope of their requested decrements from the Administrator. A motion was made by Knox to direct the Administrator to present three decrement scenarios: operations, nonoperations and a hybrid of the two. The motion PASSED by the following vote. Yes: 6- Miyasato, Eisenbeisz, Hunter, Knox, Bean, and Wein Absent: 1- Potrzuski H 18-066 Discussion of revenue generating ideas Assembly members discussed ideas for generating revenue. Those mentioned were a severance tax, a local tax, amendments to bed tax, amendments to the senior sales tax program, an increase in alcohol tax, a new business utility rebate, and the idea of eliminating all exemptions. VI. PERSONS TO BE HEARD: Planning Director Michael Scarcelli shared his department would be bringing forward a fees update for Assembly consideration. VII. EXECUTIVE SESSION None. VIII. ADJOURNMENT With no further business before the Assembly, Mayor Hunter ADJOURNED the meeting at 8:45pm. ATTEST: _______________________ Sara Peterson, MMC Municipal Clerk CITY AND BOROUGH OF SITKA Page 3