City and Borough Assembly

ASSEMBLY CHAMBERS CITY AND BOROUGH OF SITKA 330 Harbor Drive Sitka, AK (907)747-1811 Minutes - Final City and Borough Assembly Mayor Gary Paxton Deputy Mayor Steven Eisenbeisz, Vice Deputy Mayor Valorie Nelson, Aaron Bean, Kevin Knox, Dr. Richard Wein, Kevin Mosher Interim Municipal Administrator: Dave Miller Municipal Attorney: Brian Hanson Municipal Clerk: Sara Peterson Thursday, September 5, 2019 6:00 PM Assembly Chambers SPECIAL MEETING I. CALL TO ORDER II. FLAG SALUTE III. ROLL CALL Present: 5 - Eisenbeisz, Knox, Wein, Paxton, and Mosher Absent: 2 - Bean, and Nelson IV. PERSONS TO BE HEARD None. V. NEW BUSINESS: A 19-191 Award FY20 General Fund Non-Profit Grants Deputy Mayor Eisenbeisz told of the annual award process. Municipal Attorney Hanson explained two Assembly members hadn't submitted scores which skewed the scores. He also noted Assembly member Knox had included $5,000 from the Special Emergency Grant funding in his allocations, for a total of $50,000. Knox stated he allocated $5,000 more because of what he believed was a higher need of requests in the Human Services category and the leverage of funding involved. Hanson recommended the scoring be based on an average of five members rather than seven. Members agreed to base the scoring on an average of five members. Wein explained he had reallocated $5,000 of the available $10,000 from the category of Community Development. Knox offered he had also done this in the past. A motion was made by Eisenbeisz to make $45,000 available for the FY20 Annual Grants with $5,000 set aside in the Special Emergency Grant Fund. The motion PASSED by the following vote. CITY AND BOROUGH OF SITKA Page 1 City and Borough Assembly Minutes - Final September 5, 2019 Yes: 5 - Paxton, Knox, Mosher, Eisenbeisz, and Wein Absent: 2 - Bean and Nelson Eisenbeisz noted in order for an applicant to receive funding, a majority (4) of the Assembly needed to recommend some level of funding. For Assembly members who had allocated funds to an applicant that received less than a majority, the member was then allowed to redistribute that allocation to other applicants within that category. It was noted Sitka Counseling and Prevention Services and the Greater Sitka Arts Council did not receive a recommended level of funding from a majority of the Assembly. Attorney Hanson offered if the process had been modified to account for those members who did not submit, the Assembly might consider modifying the requirement for a majority to recommend some level of fudning. Members shared their reasons for award amounts. Knox removed $5,000 from his allocation amounts in the Human Services category. A motion was made by Wein to remove $6,167 from the spreadsheet (Sitka Counseling $3,800 and Greater Sitka Arts Council $2,367) and approve the remainder. The motion PASSED by the following vote. Yes: 5 - Knox, Paxton, Wein, Mosher, and Eisenbeisz Absent: 2 - Bean and Nelson A motion was made by Paxton to allocate the $6,167 equally among Brave Heart Volunteers, Salvation Army Alaska Sitka Corp, Sitka Homeless Coalition, and Southeast Alaska Independent Living and if an individual award amount exceeded the original request the excess would go into reserves. The motion PASSED by the following vote. Yes: 4 - Wein, Knox, Mosher, and Paxton No: 1 - Eisenbeisz Absent: 2 - Bean and Nelson It was noted the total award amount for the Sitka Homeless Coalition exceeded their original request by $742 and that amount would go into reserves. A motion was made by Knox to award the following FY20 General Fund Non-Profit Grants in the category of Human Services: *Brave Heart Volunteers $10,142 *Salvation Army Alaska Sitka Corp $6,342 *Sitka Counseling and Prevention Services $0 *Sitka Homeless Coalition $4,000 *Southeast Alaska Independent Living $7,742 to award the following FY20 General Fund Non-Profit Grants in the category of Cultural & Educational Services: *Alaska Arts Southeast (Sitka Fine Arts Camp) $3,967 *Betty Eliason Child Care Center $3,067 *Greater Sitka Arts Council $0 CITY AND BOROUGH OF SITKA Page 2 City and Borough Assembly Minutes - Final September 5, 2019 to award the following FY20 General Fund Non-Profit Grants in the category of Community Development: *Sitka Trail Works $9,000 The motion PASSED by the following vote. Yes: 5- Eisenbeisz, Knox, Wein, Paxton, and Mosher Absent: 2- Bean, and Nelson VI. PERSONS TO BE HEARD: Those thanking the Assembly for their continued support were Lynne Brandon of Sitka Trail Works, Michelle Friedman of Brave Heart Volunteers, Mark Peterson of Southeast Alaska Independent Living, Bobby Pendleton of the Sitka Homeless Coalition, Erika Apathy of Betty Eliason Child Care Center, and Captain Charlene Morrow of the Salvation Army Alaska Sitka Corp. VII. EXECUTIVE SESSION None. VIII. ADJOURNMENT A motion was made by Knox to ADJOURN. Hearing no objections, the meeting ADJOURNED at 6:55 p.m. ATTEST: __________________________________ Sara Peterson, MMC Municipal Clerk CITY AND BOROUGH OF SITKA Page 3