City Council & Public Works

PUBLIC NOTICE OF THE MEETING OF THE SKIATOOK CITY COUNCIL TYPE OF MEETING: REGULAR DATE & TIME: Tuesday, January 9, 2024 at 6:00 p.m. PLACE: Municipal Boardroom, Community Center, 220 S. Broadway * Notice and agenda filed in the office of the City Clerk, posted on the City Hall bulletin Board and on our website: cityofskiatook.com before 5:00 p.m., Friday, January 5, 2024. Stacey Woodard Stacey Woodard - Administrative Assistant NOTICE TO THE PUBLIC: At this Regular Meeting of the City Council, in accordance with and pursuant to applicable Council Rules and Robert’s Rules of Order, the Council will consider, discuss, and may take action on, approve, adopt, amend, not approve, reject, deny, table, or take no action on any item listed on this Agenda. For the purposes of this agenda, “appropriate action” includes and encompasses all of the possible actions set forth in this Notice, and includes not taking any action on a specific agenda item. AMENDED A G E N D A 1. Call to Order- Mayor, Robin Edens 2. Opening Business a. Invocation- Paul Thompson, Lakeview Southern Baptist Church b. Flag Salute- Brad White, City Manager c. Roll Call- Shirley Lett, City Clerk Attendee Name Present Absent Late Arrival Herb Forbes Ward 1 □ □ □ Robin Edens Ward 2 □ □ □ Jerald Freeman Ward 3 □ □ □ Linda Loftis Ward 4 □ □ □ Stephanie Upton Ward 5 □ □ □ Geoff McGoffin Ward 6 □ X □ Cody Fuentes At Large □ □ □ 3. Consent Agenda All matters listed under “Consent” are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. If an item is removed from the Consent Agenda, said removed item may involve discussion and possible consideration and appropriate action, which such action may include approval, amendment, rejection, denial, or tabling of the removed agenda item. A motion to adopt the Consent Agenda is non-debatable. a. Approval of the minutes of the December 12 , 2023 Regular Meeting. b. Approval of Purchase Orders/Warrants for 12/26/23(#148268-#148336) i. General Fund $106,649.05 ii. Cemetery Fund $ 117.23 iii. One Cent Capital Projects $ 235.50 iv. One Half Cent Capital Projects $ 48,677.05 v. One Cent Public Safety $126,250.00 c. Approval of Purchase Orders/Warrants for 01/09/24 (#148385-#148461) v. General Fund $ 80,666.75 vi. Cemetery Fund $ 189.72 vii. Airport Fund $ 7,148.50 viii. Court Fund $ 273.84 ix. One Cent Capital Projects $ 300.00 x. One Half Cent Capital Projects $ 652.16 xi. Payroll (12-15-23) $251,784.58 xii. Payroll (12-29-23) $364,895.82 d. Approval and acceptance of Three (3) Storm Sewer Utility Easements for Village Park, at the NW corner of Oak and Lenapah, City of Skiatook, Osage County, State of Oklahoma. e. Approval and acceptance of an electrical utility easement from LCS Properties, LLC (Martin Tucker) with a legal description: West 5.0’ of Lot 8, Block 10, Sherriff’s Addition to the City of Skiatook, Osage County, State of Oklahoma. f. Approval of Ratification of City Manager authorization of Invoice #121123, from Creek Construction LLC., for 8” Sanitary Sewer Replacement on Mockingbird Lane in the approximate amount of FORTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($48,900.00). Motion:____________________________________________________________________________ Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 4. Consideration and appropriate action related to items removed from the Consent Agenda. Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 5. Acknowledgement of 20 years of service with the City of Skiatook, Susan Bowman. She has been our billing clerk for the majority of her career, she will be retiring February 5, 2024. Thank you for your continued loyalty, commitment, and achievement of excellent service within the City offices. You will be missed, enjoy this next chapter. 6. Discussion and possible consideration and appropriate action, related to approval of John Zink Disc golf club hosting an event to welcome the community as well as raise Funds for Skiatook Paws and Claws on Saturday, January 27th, 2024 from 9:00am – 5:30pm at John Zink Park. (Presented by: William Anderson) Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 7. Discussion and possible consideration and appropriate action, related to approval of Lot Combination Application Number SKC-106, proposed to combine two (2) tracts of land, currently consisting of Lot 5 (approximately 0.61 acres) and Lot 6 (approximately 1.16 acres), with both tracts to be combined into one (1) tract, hereinafter referred to as Lot Six (6), Block Two (2), Breton Ridge, a Subdivision in Section Nineteen (19), Township Twenty-two (22) North, Range Thirteen (13) East of the Indian Base and Meridian, City of Skiatook, Tulsa County, State of Oklahoma, at the approximate location of 2333 East 154th Street North, Skiatook (Applicants: Jennifer Holloway and Morgan Cornish).  (Presented by: Michal Davis, Community Development Director) Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 8. Discussion and possible consideration and appropriate action, related to approval of Of a sign posted at the entrance to Skiatook. “Skiatook, Oklahoma - Home of Blondies Dude, owned by Morgan Freeman. Impressive Breeze, owned by Harry and Ann Hermann.” (Presented by James Prather, Skiatook resident) Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 9. Discussion and possible consideration and appropriate action, related to approval of Resolution 2024-01, a resolution approving State of Oklahoma Department of Transportation speed limit/speed zone modification to 55 miles per hour on Oklahoma State Highway 20, for the area beginning approximately 0.22 miles west of the U.S. Highway 75 Southbound on/off ramps to the end boundary of the Skiatook City limits. Motion:_____________________________________________________________________________  Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 10. Discussion and possible consideration and appropriate action, related to approval of Joint Resolution 2024-02, a joint resolution of the City Council of the City of Skiatook And the Board of Trustees of the Skiatook Public Works Authority amending the policies And Procedures Manual of the City of Skiatook, Article 2, “Wages and Benefits”, Section 2, “Fringe Benefits”, Subsection 2-2.3 “Vacation Leave”, Part E “Compensation for accrued leave” (known as 2-2.4E). Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 11. Discussion and possible consideration and appropriate action, related to approval of request to release a City of Skiatook Municipal lien, against the property located at 621 S Broadway, Skiatook, Ok. 74070 in the amount of SIX THOUSAND THREE HUNDRED DOLLARS ($6,300.00) (Presented by: Gerald Barnes, party interested in property purchase) Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 12. Discussion and possible consideration and appropriate action, related to approval of Service agreement between the City of Skiatook and Meshek & Associates, LLC. For The Highway 20 Electric Line extension, in the approximate amount of THIRTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($33,750.00). Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 13. Discussion and possible consideration and appropriate action related to approval to Purchase two (2) Stryker Power load Pro-care load systems for the new Ambulances, in the approximate amount of ONE HUNDRED FORTY EIGHT THOUSAND THREE HUNDRED FORTY TWO DOLLARS AND FIFTY TWO CENTS ($148,342,58). Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 14. Discussion and possible consideration and appropriate action related to approval of Joint Resolution 2024-03, a Joint Resolution of the City of Skiatook and the Skiatook Public Works Authority, approving the issuance of a special warranty deed to HDOK Management, LLC, concerning real property located generally at 1000 South Lenapah Avenue and 3600 West Oak Street (with a legal description of: Part of the North half of the northwest quarter of the northwest quarter of section 28, township 22 north, range 12 east, Osage County, Oklahoma) and also authorizing the Mayor and Chairperson to sign and execute a special warranty deed and all other necessary closing documents. Motion:_____________________________________________________________________________  Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 15. City Manager’s Report: Public Safety Facilities TAP Grant with ODOT CDBG Grant *If any citizen should have a comment or concern they wish to express or have heard, please feel free to contact the City Manager’s Office at (918) 396-2797 x113* 16. Adjournment Motion:_____________________________________________________________________________ ___________________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □  PUBLIC NOTICE OF THE MEETING OF THE SKIATOOK PUBLIC WORKS AUTHORITY TYPE OF MEETING: REGULAR DATE & TIME: Tuesday, January 9, 2024 at 6:00 p.m. directly following the adjournment of the City Council PLACE: Municipal Boardroom, Community Center, 220 S. Broadway * Notice and agenda filed in the office of the City Clerk, posted on the City Hall bulletin Board and on our website: cityofskiatook.com before 5:00 p.m. on Friday, January 5, 2024. Stacey Woodard Stacey Woodard - Administrative Assistant NOTICE TO THE PUBLIC: At this Regular Meeting of the Skiatook Public Works Authority (SPWA), in accordance with and pursuant to applicable SPWA Rules and Robert’s Rules of Order, the SPWA will consider, discuss, and may take action on, approve, adopt, amend, not approve, reject, deny, table, or take no action on any item listed on this Agenda. For the purposes of this agenda, “appropriate action” includes and encompasses all of the possible actions set forth in this Notice, and includes not taking any action on a specific agenda item. AMENDED A G E N D A 1. Call to Order- Chairman, Robin Edens 2. Roll Call- Shirley Lett, City Clerk Attendee Name Present Absent Late Arrival Herb Forbes Ward 1 □ □ □ Robin Edens Ward 2 □ □ □ Jerald Freeman Ward 3 □ □ □ Linda Loftis Ward 4 □ □ □ Stephanie Upton Ward 5 □ □ □ Geoff McGoffin Ward 6 □ □ □ Cody Fuentes At Large □ □ □  3. Consent Agenda *All matters listed under “Consent” are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. If an item is removed from the Consent Agenda, said removed item may involve discussion and possible consideration and appropriate action, which such action may include approval, amendment, rejection, denial, or tabling of the removed agenda item. A motion to adopt the Consent Agenda is non-debatable. a. Approval of the minutes of the December 12, 2023 Regular Meeting. b. Approval of Purchase Orders/Warrants for 12/26/23 (#148268-#148336) i. SPWA $276,873.77 c. Approval of Purchase Orders/Warrants for 01/09/24 (#148385-#148461) ii. SPWA $407,592.27 iii. Payroll (12-15-23) $ 68,878.93 iv. Payroll (12-29-23) $ 99,249.49 d. Approval and acceptance of an electrical utility easement from LCS Properties, LLC (Martin Tucker) with a legal description: West 5.0’ of Lot 8, Block 10, Sherriff’s Addition to the City of Skiatook, Osage County, State of Oklahoma. e. Approval of Ratification of City Manager authorization of Invoice #121123, from Creek Construction LLC., for 8” Sanitary Sewer Replacement on Mockingbird Lane in the amount of FORTY EIGHT THOUSAND NINE HUNDRED DOLLARS ($48,900.00). Motion: ____________________________________________________________________________ ___________________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 4. Consideration and appropriate action relating to items removed from the Consent Agenda. Motion: _____________________________________________________________________________ ___________________________________________________________________________________  Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 5. Discussion and possible consideration and appropriate action, related to approval of Joint Resolution 2024-02, a joint resolution of the City Council of the City of Skiatook and The Board of Trustees of the Skiatook Public Works Authority amending the Policies And Procedures Manual of the City of Skiatook, Article 2, “Wages and Benefits”, Section 2 “Fringe Benefits”, Subsection 2-2.3 “Vacation Leave”, Part E “Compensation for accrued leave” (known as 2-2.4E). Motion: _____________________________________________________________________________ ___________________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 6. Discussion and possible consideration and appropriate action, related to approval of Service agreement between the City of Skiatook and Meshek & Associates, LLC. For The Highway 20 Electric Line extension, in the approximate amount of THIRTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($33,750.00). Motion: _____________________________________________________________________________ ___________________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □  7. Discussion and possible consideration and appropriate action related to approval of Joint Resolution 2024-03, a Joint Resolution of the City of Skiatook and the Skiatook Public Works Authority, approving the issuance of a special warranty deed to HDOK Management, LLC, concerning real property located generally at 1000 South Lenapah Avenue and 3600 West Oak Street (with a legal description of: Part of the North half of the northwest quarter of the northwest quarter of section 28, township 22 north, range 12 east, Osage County, Oklahoma) and also authorizing the Mayor and Chairperson to sign and execute a special warranty deed and all other necessary closing documents. Motion:_____________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □ 8. Adjournment. Motion: _____________________________________________________________________________ ___________________________________________________________________________________ Motion/2nd Councilors/Trustees Yes/Aye No/Nay Abstain Herb Forbes □ □ □ Robin Edens □ □ □ Jerald Freeman □ □ □ Linda Loftis □ □ □ Stephanie Upton □ □ □ Geoff McGoffin □ □ □ Cody Fuentes □ □ □