Board of Trustees

SLEEPY HOLLOW PHASE 3 EAST PARCEL DPW FACILITY EXISTING FACILITY – 38 River St 1 Acre site – 10k sf facility Admin building (1800sf) • Offices, break room, lockers, restrooms, sign storage Dilapidated Structure Maintenance/Storage building (7200sf) • 2 maintenance bays • 2 small vehicle storage bays • 3 large vehicle storage bays • Parts, tools, materials, village decoration storage Salt Storage (600T capacity) *Supplemented by vehicle & material storage on East Parcel Flooded basements Leaky Roof CURRENT SITE PLAN  Accepted Alternates PROPOSED DPW   Delete Cistern  Substitute Welded Wire Fence for Chain Link  Components  Delete Mezzanine  Reduce Landscaping  Main DPW  Remove Bin Blocks from Storage Area  Remove Access Control at Staff Parking Vehicular Storage  Remove Concrete Loading Ramp *   Delete Wood Ceilings  Remove Salt Shed *  Sitework  Substitute Building Finish Materials  Remove Brine Tank Slab *  AREA  Remove Retaining Wall ** Facility: 2.5 Ac  Remove Fuel Tanks & Island **   Remove Vehicular Storage Building  Rough-in Public Restrooms & Exterior Parking: 0.25 Ac  storage areas  Doubles as public parking after hours and * Included in WQIP Grant Application weekends ** Separate Procurement  Landscaping: 1.25 Ac  Includes Placeholders for future Emergency Services & Community Center FLOOR PLANS  MAIN BUILDING  +/-20,000 sf (Wash Bay + 4 Maint. Bays, Tire Shop, Sign Shop, Parts/Tools & Equip. Storage, Common Work area, Small Engine Repair Bay, Department Specific Storage Bays, Kitchen/Breakroom, M/F Lockers, Admin Space for 13 Staff, Training Room, Lactation Room, Mech/Elec/IT Space.  Public Restrooms  Parks Storage & Lockers  Vehicular Storage  +/-9,000 sf Enclosed (20 Vehicles & Eq.)  +/- 14000 sf Covered (32 Vehicles & Eq.) BID RESULTS RYE BROOK DPW  1 Acre site  29k sf Structure  2nd floor admin area - 4500sf, 1 wash bay & 3 maintenance bays  Includes salt shed, fueling & generator, partial mezzanine (allows for future expansion) ARDSLEY DPW  2.5 Acre site  31k sf Structure  Basement storage area, 3800sf Admin, 1 wash bay & 3 maintenance bays  Includes salt shed, fueling & generator  Excludes mezzanine and bridge crane (allows for future addition)  SLEEPY HOLLOW DPW  2.5 Acre site  29k sf Enclosed Structure (14k sf Covered)  3k sf covered porch w/access to public restrooms  5000sf Admin space - +/- 30 Employees  1 wash bay & 4 maintenance bays  Includes salt shed (1000 T), fueling & generator  ARDSLEY / RYE BROOK / SLEEPY HOLLOW DPW COMPARISON TOTAL PROJECT COST * (Site and Building cost/sf exclude markups ~ 10% to 20%)  Rye Brook ~ $15m -> $2.2m/Acre –>$320/SF* *2018 cost - add ~ 35% to escalate to 2024 ~ $430/sf  Ardsley ~ $22m -> $1.5m/Acre –> $400/SF* *2022 cost – add ~ 10% to escalate to 2024 ~ $440/sf  Sleepy Hollow ~ $28m -> $1.25m/Acre –> $200-$650/SF** **Premium for 100% electric ~ $100/sf **Premium for Materials/Aesthetic ~ ???  Plumbing /sf costs double – Mostly due to # washrooms (admin/maintenance/locker-room/public)  HVAC /sf costs double – Due to both design (20% more efficient than standard) and increased equipment costs related to fully electric system  Electrical /sf costs triple – mainly due to fully electric facility, size of facility is a contributing factor, as well as increased electrical equipment costs  Phased Construction - No Re-Design PREFERRED OPTION  Remove Salt Shed, Brine Tank Pad, Concrete Loading Ramp and Fueling from project  Use WQIP Grant to Construct Salt Shed as separate project (WQIP covers 75% project costs)  Brine Tanks Slab and Concrete Ramp to be combined with Salt Shed under WQIP Grant  Separate fueling relocation and service contract  Remove Cistern & Bin Blocks  These items can be added later with no loss of functionality  Remove Mezzanine  Remove Vehicular Storage Building  Possible to reconfigure department specific storage bays and 2 maintenance bays for vehicular storage as needed  Capacity for 6 or more large trucks within main DPW  Potential for additional priority vehicles/equipment stored in temporary structure on east parcel  This ensures minimal conflict if/when constructing permanent Vehicular Storage Building or solar canopy in future  Reduce Site Landscaping  Grass most buffer areas ILO Trees/shrubs/plantings  Substitute Building Finish Materials  Remove Access Control at Staff Parking area  Substitute Mechanical Hardware for Key Card Access throughout  Rough-in Public Porch Restrooms and Exterior Storage Areas  Substitute Welded Wire Fence for Chain Link  PREFERRED OPTION Phased Construction - No Re-Design  WQIP Grant would leverage additional $600k State Money  Separate fueling contract can reduce project cost by +/- $400k  Retaining wall under Phase 2 Change order could reduce project cost by +/- $150k  Eliminating material storage amenities could reduce project cost by +/- $650k  Removing Cistern could reduce project cost by +/- $120k  Eliminating mezzanine could reduce project cost by +/- $80k  Removing vehicular storage building could reduce project cost by +/- $2.5m  Adding 70x100 fabric structure would add $150~350k  Reduction in site landscaping could reduce project cost by +/- $240k  Rouging in Public Restrooms and Substitution of building materials could reduce project cost by +/- $150k  Eliminating access control to staff parking could reduce project cost by +/- $40k  Substituting welded wire fencing for chain link could reduce project cost by +/- $110k Base Project Cost: +/- $26.7M Phase I - Reduced Scope Project Cost: +/- $22.5M Phase II - Future Project Costs: +/- $3.5 to $4.25M  Remove value of selected alternatives above: +/- ($5.8M)  Enables relocation of Existing DPW operations by 2025  Cost of Escalation (1yr~4%): +/- $150k/yr  Add cost of re-work to develop conformed plans: +/- $75k  Main DPW Building, Employee Parking, Paved Yard for  Vehicular Storage Building, Materials Storage Amenities,  Add cost to construct Salt Shed, Brine Tank Pad, Concrete Ramp, Retaining Wall & Fuel Storage/Island: +/- $1.25M Storage Enhanced Landscaping, Cistern, Finish Public Restrooms  Add Furniture Fixtures & Equipment: +/- $275k  Salt Storage, Fuel Storage & Dispensing via separate contracts ALTERNATE Future Re-Bid / Re-Design  Use WQIP Grant to Construct Salt Shed as separate project (WQIP covers 75% project costs)  Separate project for fueling relocation and service contract  Remove Cistern & Mezzanine  Redesign Main building envelope  Reduce programming  Redesign HVAC system  Downsize Generator  Redesign Vehicular Storage Building and/or combine with Main DPW  Eliminate Public Porch/Parks Programming  ALTERNATE Re-Design  WQIP Grant would leverage additional $600k State Money  Separate fueling contract can reduce project cost by +/- $400k  Eliminating cistern and mezzanine could reduce project cost by +/- $200k  Downsizing backup generator could reduce project cost by +/- $150k  Reducing Main DPW by 3500sf could reduce project cost by +/- $2.5m  Remove 1 small and 1 large maintenance bay, reduce admin office space (6 desks vs 12), eliminate training room reconfigure building envelope  Eliminate Public porch/restrooms  Redesigning HVAC system could reduce project cost by +/- $250~350k  Value Engineering building layout, façade & materials could reduce project cost by +/- $750k? Base Project Cost: +/- $26.7M  Add Furniture Fixtures & Equipment: +/- $275k  Cost reduction of alternatives above: +/- $4.3M  Added Cost of Redesign: +/- $550k  Added Cost of Escalation (1yr~4%): +/- $1M/yr Re-designed/Re-bid Project Cost: (if delayed 1 yr) +/- $24.2m (if delayed 5 yrs) +/- $28.3m Financing Options DEBT SERVICE SCHEDULE (Approx.)  $10M @ 5.5% = 1.1M in Debt Service $15M @ 5.5% = 1.6M in Debt Service Potential to defer debt service to 2026   $20M @ 5.5% = 2.1M in Debt Service  $25M @ 5.5% = 2.6M in Debt Service