Board of Trustees

City of Haslet Agenda Parks and Recreation Board Meeting Wednesday, March 8, 2023 @ 6:00 PM [Haslet Community Center, 105 Main Street] Notice is hereby given of a Regular Meeting of the Haslet Parks and Recreation Board to be held on Wednesday, March 8, 2023, at 6:00 PM, at the Haslet Community Center, 105 Main Street. Members of the Public may also join the meeting remotely, by: • Teleconference: https://global.gotomeeting.com/join/810957205 • Phone: 1-877-309-2073 and entering access code: 810-957-205 Page 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Saturday, May 6, 2023 General Election - The City of Haslet General Election will be held Saturday, May 6, 2023 from 7am - 7pm for the purpose of electing Mayor, Council Member for Place 2, and Council Member for Place 4. All terms are for two years. Applications for a Place on the Ballot will be accepted beginning 8am Wednesday, January 18, 2023 until 5pm Friday, February 17, 2023. 3.B. Haslet is Hiring - The City has the following positions posted: • Parks and Grounds Crew Leader • Parks and Grounds Maintenance Worker • Staff Accountant • Water Maintenance Worker I If you have a disability that requires special arrangements and you plan to attend this public meeting, please contact the City Secretary at (817) 439-5931 within 72 hours of the meeting. Reasonable accommodations will be made to meet your needs at the meeting. Parks and Recreation Board Agenda March 8, 2023  • Water Maintenance Worker II Please visit Employment Opportunities to apply. 3.C. Friday, March 17, 2023- Carter BloodCare Bus will be located at the Haslet Public Library Friday, March 17, 2023 from 1pm until 4pm. 4. CONSENT AGENDA Consent items are considered being of a routine nature by The Parks and Recreation Board and may require only limited discussion. Any Board Member may request that items be removed from the consent agenda and be considered separately for the purpose of discussion and voting. 4.A. Discuss, consider and act to approve the January 11, 2023 Meeting Minutes 4-8 Parks and Recreation Board - 11 Jan 2023 - Minutes - Pdf 4.B. Discuss, consider and act to approve the January 2023 Financial Reports 9 - 11 SR-23-045 - Pdf 4.C. Discuss, consider and act to approve the February 2023 Financial Reports 12 - 14 SR-23-106 - Pdf 5. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 5.A. Easter Egg Hunt - April 1, 2023, 4-5 pm. 5.B. Memorial Day Celebration- May 29, 2023 5.C. Fireworks/Independence Day Event - June 30, 2023 5.D. Movie in the Park- September 22, 2023 5.E. National Night Out - October 3, 2023 5.F. Haslet Hustle 5K and Fun Run 5.G. Christmas in the Park- December 2, 2023 5.H. Yoga 5.I. Tai Chi 5.J. Other projects/ideas 6. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 6.A. Nance Field 6.B. Firehouse Field 6.C. Gammill Park 6.D. Community Park 6.E. Veterans Memorial Garden 7. FUTURE AGENDA ITEMS 8. ADJOURN Parks and Recreation Board Agenda March 8, 2023 Page 2 of 14  CERTIFICATION I hereby certify that the above notice was posted on the bulletin board at the Haslet Community Center Building at 105 Main Street, Haslet, Texas on Friday, March 3, 2023 before 5:00 p.m. Katrina White Administrative Services I certify that the attached notice and agenda of items was removed by me from the designated bulletin board located at the Haslet Community Center, 105 Main Street, Haslet, Texas on the ______ day of ______________________, 2022. __________________________________________, Title: ___________________________________ Parks and Recreation Board Agenda March 8, 2023 Page 3 of 14  Agenda Item #4.4.A. MINUTES Parks and Recreation Board Meeting 7:00 PM - Wednesday, January 11, 2023 Haslet Community Center, 105 Main Street MEMBERS Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and PRESENT: Dayna Horak MEMBERS Matthew Kusnir ABSENT: STAFF David Rogers, Public Works Director, Katrina White, Admin, and James PRESENT: Tucker, Public Works Superintendent 1. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT President Sarah Nembu called the meeting to order and announced a quorum present at 7:03 pm. 2. CITIZENS PARTICIPATION AND COMMENTS An opportunity for citizens to address the Board on matters which are on the agenda or are not scheduled for consideration (non-agenda items). The Texas Open Meetings Act prohibits deliberation by the Board of any subject which is not on the posted agenda, therefore the Board will not be able to discuss or take action on items not listed on this agenda, other than to make statements of specific factual information or to recite existing policy in response to the inquiry. NOTE: In order to address the Board during this time, or later in the meeting for any item that is scheduled on the agenda, please complete, and submit a speaker card to City Admin prior to the start of the meeting. The presiding officer may ask the speaker to hold comments on agenda items until that agenda item is reached. 3. ITEMS OF COMMUNITY INTEREST Any expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees or citizens; reminders about upcoming events sponsored by the city or other entity that is to be attended by a city official or employee; and announcements involving imminent threats to the public health and safety. 3.A. Haslet has a new Radio Station - AM1650; Live Streaming: https://bit.ly/AM1650Haslet The primary purpose of this station is for Public Safety, community interest announcements will also be broadcasted. 3.B. Haslet is Hiring - The City has the following positions posted: • Parks and Grounds Crew Leader • Parks and Grounds Maintenance Worker • Staff Accountant • Water Maintenance Worker I • Water Maintenance Worker II Please visit www.haslet.org to apply. Page 4 of 14  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 11, 2023 Page 2 of 5 4. CONSENT AGENDA 4.A. Discuss, consider and act to approve the November 30, 2022 Meeting Minutes PARKS-1-2023 Moved by Barbara Long Seconded by Serge Richard Motion to approve the November 30, 2022 Meeting Minutes. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 4.B. Discuss, consider and act to approve the December 2022 Financial Reports 4.C. Discuss, consider and act to approve the November 2022 Financial Reports PARKS-2-2023 Moved by Barbara Long Seconded by Cindy Laird Motion to approve the November 2022 and December 2022 Financial Reports Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 5. ACTION ITEM 5.A. Discuss, consider and act regarding meeting dates and start time. PARKS-3-2023 Moved by Sarah Nembu Seconded by Barbara Long Motion to change all future Park Board Meetings to start time of 6:00 pm instead of 7:00 pm. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 6. DISCUSSION ITEM 6.A. Survey for Parks, Recreation and Open Space Master Plan Update Page 5 of 14  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 11, 2023 Page 3 of 5 7. DISCUSS, CONSIDER AND ACT ON EXPENDITURES AND PLANNING OF FUTURE PROJECTS AND EVENTS 7.A. Easter Egg Hunt - April 1, 2023, 4-5pm PARKS-4-2023 Moved by Barbara Long Seconded by Cindy Laird Motion to approve expenditure of $2990.00 for the purchase of filled eggs. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-5-2023 Moved by Cindy Laird Seconded by Barbara Long Motion to approve expenditure of $400 for DJ Services Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 PARKS-6-2023 PARKS-7-2023 Moved by Serge Richard Seconded by Cindy Laird Motion to approve expenditure of $100 for bunny services. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 7.B. Memorial Day Celebration - May 29, 2023 10am Event at Veterans Memorial Garden in Community Park. Cindy Laird volunteered to serve as the organizer for the event. 7.C. Fireworks/Independence Day Event - June 30, 2023 7.D. Movie in the Park - September 22, 2023 7.E. National Night Out - October 3, 2023 7.F. Haslet Hustle 5K and Fun Run Page 6 of 14  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 11, 2023 Page 4 of 5 7.G. Christmas in the Park - December 2, 2023 PARKS-8-2023 Moved by Sarah Nembu Seconded by Cindy Laird Motion to approve up to $650 for Santa Heath from B3 Entertainment for the 2023 CITP Event. Ayes: Barbara Long, Cindy Laird, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak APPROVED 6-0 7.H. Yoga PARKS-9-2023 Moved by Dayna Horak Seconded by Barbara Long Motion to accept adding 'Chair Yoga' on Monday's at 11am in the Community Center (based on availability). This is in addition to the standing yoga classes on Tuesdays and Thursdays at 6pm. Ayes: Barbara Long, Sarah Nembu, Serge Richard, Chuck Fiedler, and Dayna Horak Abstained: Cindy Laird APPROVED 5-0 7.I. Tai Chi 7.J. Other projects/ideas 8. DISCUSSION REGARDING IMPROVEMENTS AT CITY PARKS 8.A. Nance Field 8.B. Firehouse Field 8.C. Gammill Park 8.D. Community Park - Tennis Court construction tentative start date of January 23, 2023. 8.E. Veterans Memorial Garden 9. FUTURE AGENDA ITEMS 10. ADJOURN Meeting adjourned at 9:07 pm. Page 7 of 14  Agenda Item #4.4.A. City of Haslet Parks and Recreation Board Meeting Minutes January 11, 2023 Page 5 of 5 _____________ APPROVED: SARAH NEMBU, CHAIR DATE ATTEST: KATRINA WHITE, ADMIN/SPECIAL _____________ EVENTS COORDINATOR DATE Page 8 of 14  Agenda Item #4.4.B. Parks and Recreation Board AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 08 Mar 2023 CONTACT: Marcy Lamb, Finance Director DEPARTMENT: Finance SUBJECT: January 2023 Financial Reports ATTACHMENTS: JAN 2023 Parks Monthly Budget Reports Page 9 of 14  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 33.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JANUARY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget January Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ - $ 3,056 470.15% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 696 $ 2,757 40.54% 04-5841 Matching Transfer from General Fund $ 6,800 $ 696 $ 2,757 40.54% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 20,800 33.33% 04-5740 Community Outreach Rev $ 3,500 $ 250 $ 915 26.15% 04-5750 Memory Lane Revenue $ 50 $ - $ - 0.00% Total General Revenue & Transfers $ 80,200 $ 6,842 $ 30,285 37.76% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 4,040 44.89% 04-5730 Easter Egg Hunt $ 3,500 $ - $ - 0.00% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ - $ 4,040 16.83% TOTAL REVENUES $ 104,200 $ 6,842 $ 34,325 32.94% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ 587 $ 5,293 26.47% 04-8526-01 Advertising $ 1,000 $ - $ 79 7.90% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ - $ 640 9.14% Total General Expenses $ 31,000 $ 587 $ 6,032 19.46% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ - 0.00% 04-7825-01 Christmas in the Park $ 25,000 $ 55 $ 7,009 28.04% 04-7830-01 Easter Egg Hunt $ 4,000 $ - $ - 0.00% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ - 0.00% Total Event Expenses $ 82,450 $ 55 $ 7,009 8.50% TOTAL EXPENSES $ 113,450 $ 642 $ 13,041 11.49% Ending Resources $ 133,022 $ 163,556 Page 10 of 14  Agenda Item #4.4.B. CITY OF HASLET PARK BOARD 33.33% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 JANUARY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget January Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ - $ 3,181 106.03% 15-5790 Park Fund Development Fee $ 50,000 $ 12,000 $ 27,500 55.00% TOTAL REVENUES $ 53,000 $ 12,000 $ 30,681 57.89% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 1,035 $ 7,237 1.68% 15-7850-01 Volleyball Court $ 165,000 15-7860--01 Electrical Service $ 70,000 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 1,035 $ 7,237 0.87% Ending Resources $ 73,406 $ 873,850 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ - 0.00% 55-5600-00 Interest Income $ 30 $ - $ 8 26.67% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ - $ 8 1.51% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,387 Page 11 of 14  Agenda Item #4.4.C. AGENDA ITEM REPORT MEETING: Parks and Recreation Board - 08 Mar 2023 CONTACT: Marcy Lamb, Finance Director DEPARTMENT: Finance SUBJECT: Finance Reports February 2023 ATTACHMENTS: Feb 2023 Parks Monthly Budget Reports Page 12 of 14  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 41.66% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 FEBRUARY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget February Actual YTD Actual Realized PARK BOARD FUND 04 Beginning Resources $ 142,272 $ - $ 142,272 $ - GENERAL REVENUE AND TRANSFERS 04-5600 Interest Income $ 650 $ 351 $ 3,769 579.85% 04-5700 Park Fund Contributions from Water Bills $ 6,800 $ 733 $ 3,490 51.32% 04-5841 Matching Transfer from General Fund $ 6,800 $ 733 $ 3,490 51.32% 04-5800 Transfers from General Fund $ 62,400 $ 5,200 $ 26,000 41.67% 04-5740 Community Outreach Rev $ 3,500 $ 360 $ 1,275 36.43% 04-5750 Memory Lane Revenue $ 50 $ - $ - 0.00% Total General Revenue & Transfers $ 80,200 $ 7,377 $ 38,024 47.41% PARK EVENT REVENUE & SPONSORSHIPS 04-5735 Christmas in the Park $ 9,000 $ - $ 4,040 44.89% 04-5730 Easter Egg Hunt $ 3,500 $ 600 $ 600 17.14% 04-5755 Movie in the Park $ 1,000 $ - $ - 0.00% 04-5760 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-5785 4th of July $ 5,500 $ - $ - 0.00% Total Event Revenue & Sponsorships $ 24,000 $ 600 $ 4,640 19.33% TOTAL REVENUES $ 104,200 $ 7,977 $ 42,664 40.94% GENERAL EXPENSES 04-7870-01 City Signs & Decorations $ 20,000 $ - $ 5,293 26.47% 04-8526-01 Advertising $ 1,000 $ - $ 79 7.90% 04-8900-01 R & M Equipment $ 1,500 $ - $ 20 1.33% 04-9920-01 Tree Fund $ 1,500 $ - $ - 0.00% 04-9015-01 Community Outreach $ 7,000 $ 659 $ 1,299 18.56% Total General Expenses $ 31,000 $ 659 $ 6,691 21.58% EVENT EXPENSES 04-7811-01 Local Entertainment $ 2,250 $ - $ - 0.00% 04-7825-01 Christmas in the Park $ 25,000 $ - $ 7,009 28.04% 04-7830-01 Easter Egg Hunt $ 4,000 $ 2,990 $ 2,990 74.75% 04-7855-01 Movie in the Park $ 1,200 $ - $ - 0.00% 04-7865-01 Haslet Hustle $ 5,000 $ - $ - 0.00% 04-9007-01 4th of July $ 45,000 $ - $ - 0.00% Total Event Expenses $ 82,450 $ 2,990 $ 9,999 12.13% TOTAL EXPENSES $ 113,450 $ 3,649 $ 16,690 14.71% Ending Resources $ 133,022 $ 168,246 Page 13 of 14  Agenda Item #4.4.C. CITY OF HASLET PARK BOARD 41.66% OF THE YEAR LAPSED INTERIM FINANCIAL REPORT FUNDS FISCAL YEAR 2022-2023 FEBRUARY 2023 Percent of Budget ACCT# DESCRIPTION Annual Adopted Budget February Actual YTD Actual Realized CITY PARKS IMPROVEMENT FUND 15 Beginning Resources $ 850,406 $ - $ 850,406 $ - REVENUES 15-5600 Interest Income $ 3,000 $ 1,834 $ 8,774 292.47% 15-5790 Park Fund Development Fee $ 50,000 $ 6,500 $ 34,000 68.00% TOTAL REVENUES $ 53,000 $ 8,334 $ 42,774 80.71% EXPENSES 15-7820-01 Gammill Fall Zone $ 75,000 $ - $ - 0.00% 15-7845-01 Community Park ImprovementsTennis Courts $ 430,000 $ 3,289 $ 10,527 2.45% 15-7850-01 Volleyball Court $ 165,000 15-7860--01 Electrical Service $ 70,000 15-7861-01 Electrical Circuit Improvement $ 90,000 $ - $ - 0.00% TOTAL EXPENSES $ 830,000 $ 3,289 $ 10,527 1.27% Ending Resources $ 73,406 $ 882,653 VETERANS MEMORIAL FUND 55 Beginning Resources 137 1,379 GENERAL REVENUES & TRANSFERS 55-4799-00 Flag Sponsorships $ 500 $ - $ - 0.00% 55-5600-00 Interest Income $ 30 $ 3 $ 14 46.67% 55-5999-00 Misc Income $ - $ - $ - 0.00% 55-5521-00 Transfer from Park Board $ - $ - $ - 0.00% TOTAL REVENUES $ 530 $ 3 $ 14 2.64% EXPENSES 55-7860-00 Flags 500 $ - $ - 0.00% 55-9000-00 Miscellaneous Expense 30 $ - $ - 0.00% TOTAL EXPENSES 530 $ - $ - 0.00% Ending Resources 137 1,393 Page 14 of 14