Board of Historic & Architectural Review

Wednesday, January 13th, 2021 TO: BOARD OF HISTORIC & ARCHITECTURAL REVIEW (BHAR) FROM: JOHN SETTLE, COMMUNITY DEVELOPMENT & PLANNING DIRECTOR RE: MONTHLY MEETING The BHAR will hold its regularly-scheduled monthly meeting on Tuesday, January 19th, 2021 at 6:30 PM at the Smithfield Center, 220 N Church St, Smithfield, VA 23430. If you have any questions or concerns, please contact John Settle at 1-(757)-365-4200 or jsettle@smithfieldva.gov. cc: Town Council William H. Riddick, III, Town Attorney The Smithfield Times The Daily Press File COMMUNITY DEVELOPMENT & PLANNING DEPARTMENT 310 Institute St, PO Box 246 / Smithfield, VA 23431 / 1-(757)-365-4200 / Fax 1-(757)-357-9933 www.smithfieldva.gov  SMITHFIELD BOARD OF HISTORIC & ARCHITECTURAL REVIEW (BHAR) MEETING AGENDA Tuesday, January 19th, 2021, 6:30 PM 1) Community Development & Planning Director’s Report: -Town staff would like to congratulate Vice-Chair Julia Hillegass and Justin Hornback on their reappointments to the BHAR! - Now that the Smithfield Comprehensive Plan update is underway, we are in need of public input. Our consultants, Summit Design & Engineering Services, PLLC, have prepared a citizen survey to assist us in gathering this input. The survey was mailed in the Town’s fall newsletter to all recipients, and is available in hard copy at Town Hall upon request. It is also available online via survey monkey and the Town’s website. Input is requested no later than Thursday, February 4th, 2021. Following conversations with our consultants, it was determined that extending the survey period would assist us in expanding public input. -Town staff would like to congratulate Board of Zoning Appeals (BZA) member Gene Monroe for obtaining his certified BZA member certificate last month. Town staff would also like to congratulate staff members Tammie Clary and John Settle for obtaining both their certified BZA member certificates, as well as their certified Planning Commissioner certificates. 2) Upcoming Meetings and Activities Monday, January 25th – 3:00 PM – Town Council Committee Meeting Tuesday, January 26th – 3:00 PM – Town Council Committee Meeting Tuesday, February 2nd – 6:30 PM – Town Council Meeting Tuesday, February 9th – 6:30 PM – Planning Commission Meeting Tuesday, February 16th – 6:30 PM – BHAR Meeting 3) Public Comments 4) Board Member Comments 5) Color Change – 207 Main St – Non-Contributing – Vernon & Linda Edwards, applicants (staff report, BHAR application & illustration enclosed). 6) Accessory Structure (After-the-Fact) – 259 James St – Contributing – Stephanie Pressley, applicant (staff report, BHAR application & illustration enclosed). 7) HPO Map & Property Inventory Amendment – Town of Smithfield, applicant (staff report & assorted attachments enclosed). 8) Approval of the Tuesday, December 15th, 2020 Meeting Minutes (enclosed). 9) Adjournment ***ATTENTION*** Owing to the pandemic, we are encouraging remote public comment on all land use applications, whether or not a public hearing is required. If you do not feel comfortable with attending a meeting in person, please submit your comments in writing to Mr. John Settle, Community Development & Planning Director. Your comments will be conveyed to the appropriate Board or Commission. Mr. Settle can be reached via email (jsettle@smithfieldva.gov) or mail at the address below: Town of Smithfield Community Development & Planning Department ATTN John Settle, Director PO Box 246 Smithfield, VA 23431 NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA) Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Board of Historic & Architectural Review (BHAR) meetings. ADA compliant hearing devices are available for use upon request. Please call 1-(757)-365-4200 at least twenty-four (24) hours prior to the meeting date so that proper arrangements may be made.  BOARD OF HISTORIC & ARCHITECTURAL REVIEW (BHAR) STAFF REPORT Tuesday, January 19th, 2021, 6:30 PM Applicant Freebird Properties, LLC C/O Vernon Edwards 18233 Bob White Rd Windsor, VA 23487 Owner Ibid. Property 207 Main St TPIN 21A-01-326 SE side Main St 75’ SW Main St, N Mason St & S Mason St Classification Non-Contributing Zoning Downtown (D) & Historic Preservation Overlay (HPO) Adjacent Zoning Downtown Neighborhood Residential (DNR), D & HPO Project Description The applicant is seeking approval to change the color of the existing awnings on the front of the building from burgundy and white to navy blue and white. Recommendation Town staff recommend approval as submitted. Please direct inquiries to John Settle at 1-(757)-365-4200 or jsettle@smithfieldva.gov.  TOWN OF SMITHFIELD 310 Institute Street, PO Box 246, Smithfield, VA 23431 Tel: 1-(757)-365-4200 Fax: 1-(757)-357-9933 www.smithfieldva.gov BOARD OF HISTORIC & ARCHITECTURAL REVIEW (BHAR) APPLICATION 1/19/2021 12/18/2020 Date of Application__________ Date of Meeting _________ In accordance with Article 3.M of the Zoning Ordinance, this application must be completed and all materials (Ten (10) copies each of completed application and additional materials) as requested below must be submitted to the town at least 21 days before the regularly scheduled BHAR meeting. If any new materials are submitted at the meeting, then the BHAR may table the application. The BHAR meets the 3rd Tuesday of the month (unless otherwise noted) at 6:30 pm in conference rooms A&B at the Smithfield Center, 220 North Church Street. Applicant/ Owner: Vernon Ray and Linda Edwards __________________________________________________________ Address: 207 Main Street, Smithfield, VA 23430 _________________________________________________________________ 757-357-5681 Phone:_____________________ vrsheetmetal@aol.com Email:________________________ Check all that apply:  New Construction  Color / Paint Change  New Accessory Structure  Material Change  New Fence  Color / Paint Change  New Shed  Material Change  Adding to Existing Building  Sign  Siding Change  Other NOTE: The BHAR strongly encourages cement siding (i.e., “hardi-plank”) as a more suitable alternative to vinyl siding. The BHAR strongly encourages that if you choose architectural shingles, choose at least 30-year architectural shingles. Project Description: We would like to change the color of the awnings on the front of 207 ___________________________________________________________________________ Main Street from the existing Burgandy and White to Navy and White. I have attached _____________________________________________________________________________________________ the proposed colors to this application showing how it will look on our space. _____________________________________________________________________________________________ _____________________________________________________________________________________________ Attach additional sheets if necessary. Please submit roof, siding, brick, and color samples; window details; elevations of the structure; site plan/ survey, height of structure (if applicable), colored drawings (drawn to scale), refer to Article 10 of the Zoning Ordinance for sign regulations. DECLARATION OF CONSENT: By signing below, the property owner/applicant/agent consents to entry upon the subject property by public officers, employees, and agents of the Town of Smithfield to view the site for purposes of processing, evaluating or deciding this application. Name: (printed or typed) Linda Edwards Name: (signature) Version: 2020-10-05 Awnings to be replaced with new navy and white striped fabric.  BOARD OF HISTORIC & ARCHITECTURAL REVIEW (BHAR) STAFF REPORT Tuesday, January 19th, 2020, 6:30 PM Applicant Hardy Elementary School C/O Stephanie Pressley 106 Sunrise Bluff Ct Smithfield, VA 23430 Owner Isle of Wight County C/O YMCA of the Virginia Peninsulas, Inc. ATTN Robyn Hansen 263 McLaws Cir #205 Williamsburg, VA 23185 Property 253, 255 & 259 James St TPIN 21A-01-184 17.32 ac SW side James St James St & Washington St Zoning Chesapeake Bay Preservation Area Overlay (CBO), Downtown Neighborhood Residential (DNR), Floodplain Overlay FPO) & Historic Preservation Overlay (HPO) Adjacent Zoning Community Conservation (CC), Neighborhood Residential (NR), CBO, DNR, FPO & HPO Project Description The applicant has already erected a freestanding “little library” at the Luter Family YMCA. The little library is a wooden rectangular box resembling a building and suspended at breast height by a wooden pole that can be moved if needed. It will be located at the front entrance of the building, facing the Goose Hill Creek subdivision. The applicant will place books in the little library that are free of charge and available to all. Recommendation Town staff recommend approval as submitted. Please direct inquiries to John Settle at 1-(757)-365-4200 or jsettle@smithfieldva.gov.  12/10/2020 1/19/2021 Stephanie Pressley 259 James Street (YMCA) spressley@iwcs.k12.va.us erecting a free standing "little libraries" at the entrance of the Luter YMCA in the front garden area. A wooden rectangular box resembling a building and suspended at breast height by a wooden pole. The little library is a wooden rectangular box resembling a building and suspended at breast height by a wooden pole that can be moved if needed and will be located at the front of the entrance.  BOARD OF HISTORIC & ARCHITECTURAL REVIEW STAFF REPORT: AMENDMENT TO THE HPO DISTRICT MAP & PROPERTY INVENTORY TUESDAY, JANUARY 19th, 2021, 6:30 PM Pursuant to Smithfield Zoning Ordinance (SZO) Section 3.M.D.6, Town staff must update and amend the Historic Preservation Overlay (HPO) district map and inventory from time to time to reflect changes that occur within the HPO in real time, with the review and approval of the Board of Historic & Architectural Review (BHAR). On Friday, October 23rd, 2020, Town staff approved a lot consolidation plat for 215 Cary St (TPINs 21A-04-002 & 21A-04-003A). The plat was recorded later that day, resulting in the vacation of the lot line that separated the two properties, and the elimination of Lot 2, Cary St (TPIN 21A-04-002). Consequently, the classification of 215 Cary St (TPIN 21A-04-003A), a contributing property under Article 3.M of the SZO, now prevails over the area of land that formerly comprised Lot 2, Cary St (TPIN 21A-04-002), which was a non-contributing vacant lot prior to the recordation of the plat. This map amendment seeks to achieve two items: (1) To illustrate 215 Cary St (TPIN 21A-04-003A) as a single, contributing property on the HPO district map. (2) To eliminate Lot 2, Cary St (TPIN 21A-04-002) from the HPO district property inventory. An updated version of the HPO district map and property inventory have been attached to this staff report for the convenience of the BHAR. A copy of the recorded lot consolidation plat has also been included. Town staff recommend approval as submitted. For inquiries, contact John Settle at 1-(757)-365-4200 or jsettle@smithfieldva.gov.  TOWN OF SMITHFIELD, VIRGINIA STR G HISTORIC PRESERVATION OVERLAY EET For more information, please consult O O SE URCH Smithfield Zoning Ordinance Article 3.M COMMERCE STREET HI LL CH and the Smithfield Historic District W Guidelines. If you have any questions, AY NO please contact the Community RTH Development & Planning Department 0 BY ROUTE 1 N UE at 1-(757)-365-4200. A VE EW VI ER PASS RIV This map was created in May of 2020 by E ET Tammie Clary, Joseph Reish, and John Settle. STR M IV E CO ON DR NGT E ET TER ME S HI TR R LU YS NO RC WA A CL TH ES M AS TREET SOUTH CHURCH STREET ON JA M R ST ES T EE EE R CA R ST T Y RE E ST AC ST ET GR ET RE E TR ET S LL HI C AS TR URT CO CO K ES SY KE ID AN STR SL E ET EET TR E S R ET DA STR E CE IN POL E MA ROA CO VE Legend ET RO D E N AD STR A TP Streets N AI N O TM C S LA Non-Contributing Properties ICH WE KA E JER Contributing Properties YAK LA 0 0.05 0.1 0.2 0.3 0.4 Landmark Properties NE Miles  Historic Preservation Overlay Inventory Landmark Properties 108 Cary St 226 Church St, S 368 Church St, S 22 Main St 334 Main St 201 Cedar St 304 Church St, S 372 Church St, S 32 Main St 335-37 Main St 102 Church St, S 309 Church St, S 373 Church St, S 36 Main St 336 Main St 111 Church St, S 318 Church St, S 204 Grace St 103 Main St 338-46 Main St 117 Church St, S 331 Church St, S 220 Grace St 101 Main St 349 Main St 121 Church St, S 334 Church St, S 222 Grace St 110-12 Main St 400 Main St 123 Church St, S 335 Church St, S 308 Grace St 124 Main St 516 Main St 130 Church St, S 338 Church St, S 320 Grace St 130 Main St 106 Mason St, N 201 Church St, S 340 Church St, S 334 Grace St 132 Main St 112 Mason St, S 205 Church St, S 344 Church St, S 502 Grace St 203 Main St 113 Mason St, S 212 Church St, S 345 Church St, S 110 Hill St 235 Main St 117 Mason St, S 213 Church St, S 351-52 Church St, S 301 Jericho Rd 308 Main St 205 Mason St, S 220 Church St, S 357 Church St, S 302 Jericho Rd 314 Main St 213 Mason St, S 223 Church St, S 365 Church St, S 330 Main St Historic Preservation Overlay Inventory Contributing Properties 103 Cary St 221 Cary St 111 Church St, N 386 Church St, S 217 Grace St 105 Cary St 224 Cary St 113 Church St, N 390 Church St, S 228 Grace St 109 Cary St 226 Cary St 117 Church St, N 304 Grace St 409 Church St, S 111 Cary St 229 Cary St 104 Church St, S 313 Grace St 415 Church St, S 113 Cary St 230 Cary St 204 Church St, S 316 Grace St 211 Clay St 202 Cary St 315 Church St, S 317 Grace St 232 Cary St 107 Cockes Ln 203 Cary St 326 Church St, S 321 Grace St 223 Cedar St 111 Cockes Ln 204 Cary St 346-48 Church St, S 325 Grace St 206 Cary St 225 Cedar St 120 Cockes Ln 356 Church St, S 328 Grace St 208 Cary St 301 Cedar St 329 Grace St 362 Church St, S 210 Cary St 304 Cedar St 333 Grace St 364-66 Church St, S 215 Cary St 203 Chalmers Row 338 Grace St 378 Church St, S 216 Cary St 212 Chalmers Row 349 Grace St 382 Church St, S 218 Cary St 355 Grace St  Historic Preservation Overlay Inventory Contributing Properties (continued) 426 Main St 136 Sykes Ct 107 Institute St 259 James St 228 Main St 511 Main St 111 Institute St 105 Jericho Rd 234 Main St 140 Sykes Ct 108 Jericho Rd 517 Main St 115 Institute St 237 Main St 106 Thomas St 109 Jericho Rd 519 Main St 214 Institute St 303 Main St 107 Thomas St 112 Jericho Rd 107 Mason St, N 226 Institute St 113 Jericho Rd 304 Main St 110 Mason St, N 110 Thomas St 230 Institute St 13-27 Main St 310 Main St 111 Mason St, N 111 Thomas St 310 Institute St 100 Main St 112 Mason St, N 114 Thomas St 311 Main St 108 Main St 117 Mason St, N 102 Underwood Ln 203 James St 115 Main St 315 Main St 203 Mason St, N 207 James St 131 Main St 318 Main St 106 Underwood Ln 205 Mason St, N 213 James St 202 Main St 322 Main St 207 Mason St, N 121-23 Underwood Ln 217 James St 213 Main St 324 Main St 116 Mason St, S 209 Washington St 215 Main St 220 Mason St, S 210 Washington St 227 James St 326 Main St 216 Main St 229 Mason St, S 228 James St 327 Main St 212 Washington St 217 Main St 233 Mason St, S 231 James St 218A-B Main St 328 Main St 215 Washington St 150 Riverview Ave 232 James St 220 Main St 331-33 Main St 216 Washington St 154 Riverview Ave 253 James St 221 Main St 221 Washington St 353 Main St 200 Riverview Ave 223 Main St 236 Washington St 255 James St 224 Main St 360-68 Main St 212 Riverview Ave  Historic Preservation Overlay Inventory Non-Contributing Properties 206-24 Astrid St 203-07 Clay St 3-11 Main St 108 Mason St, S 212 Cary St 209 Clay St 206-10 Main St 121 Mason St, S 231 Cary St 213 Clay St 229 Main St 223-28 Mason St, S 233 Cary St 245 Main St 232 Mason St, S 113-117 Cockes Ln 302 Main St 236-40 Mason St, S 237 Cary St 100-12 Commerce St 309 Main St 101-49 Riverview Ave 239-43 Cary St 200 Commerce St 319 Main St 151 Riverview Ave 325-29 Cedar St 105-11 Drummonds Ln 348-54 Main St 156 Riverview Ave 509-13 Cedar St 204-19 Drummonds Ln 407-415 Main St 203-10 Riverview Ave 545 Cedar St 303-8 First St 129-35 Sykes Ct 415 Main St 205-11 Chalmers Row 337 Grace St 420 Main St 139 Sykes Ct 215 Chalmers Row 345 Grace St 424 Main St 144-45 Sykes Ct 120-21 Church St, N 509 Main St 103-11 Washington St 401-7 Grace St 201-40 Church St, N 513 Main St 200-6 Washington St 222 Institute St 379 Church St, S 518 Main St 211 Washington St 219 James St 385 Church St, S 521 Main St 219-20 Washington St 403-05 Church St, S 240 James St 211 Mason St, N 223 Washington St  Historic Preservation Overlay Inventory Non-Contributing Properties (vacant lots) 21A-01-241 21A-01-300 21A-01-350 21A-01-360 21A-01-400 21A-01-038 21A-01-074 21A-01-181 21A-01-246 21A-01-301 21A-01-352 21A-01-361 21A-01-402A 21A-01-039 21A-01-106 21A-01-182 21A-01-252 21A-01-308 21A-01-353 21A-01-364A 21A-01-404 21A-01-040 21A-01-107 21A-01-182A 21A-01-254 21A-01-309 21A-01-354 21A-01-375 21A-01-407 21A-01-041 21A-01-113 21A-01-183 21A-01-255 21A-01-311 21A-01-354A 21A-01-380 21A-01-407A 21A-01-042 21A-01-117A 21A-01-186A 21A-01-263 21A-01-315 21A-01-355 21A-01-392 21A-01-420 21A-01-043 21A-01-128 21A-01-192 21A-01-263A 21A-01-316 21A-01-356 21A-01-393 21A-01-421 21A-01-044 21A-01-129 21A-01-202 21A-01-275 21A-01-317 21A-01-356A 21A-01-399 21A-01-451 21A-01-045 21A-01-133 21A-01-224A 21A-01-276 21A-01-318 21A-01-357 21A-01-399B 21A-01-452 21A-01-046A 21A-01-170A 21A-01-224A 21A-01-277 21A-01-319 21A-01-359 21A-01-459 21A-01-050 21A-01-173 21A-01-228 21A-01-050A 21A-01-178 21A-01-228 21A-01-284 21A-01-323 21A-01-050B 21A-01-238A 21A-01-285 21A-01-346 21A-01-051 21A-01-293 21A-01-347 21A-01-057A 21A-01-296 21A-01-348 21A-01-058 21A-01-296 21A-01-349 21A-01-061 21A-01-067A2 21A-01-067C 21A-01-068 21A-01-069  Historic Preservation Overlay Inventory Non-Contributing Properties (vacant lots continued) 21A-03-A001 21A-03-B010 21A-03-B033 21A-03-D015 21A-03-D034 21A-03-G003 21A-04-000I11 21A-03-A002 21A-03-B011 21A-03-B034 21A-03-D017 21A-03-D035 21A-03-G005 21A-04-000I14 21A-03-A003B 21A-03-B012 21A-03-B035 21A-03-D019 21A-03-D036 21A-03-G008 21A-04-000I6 21A-03-A004A 21A-03-B013 21A-03-B038 21A-03-D021 21A-03-D037 21A-03-H001 21A-04-004 21A-03-A005 21A-03-B014 21A-03-B041 21A-03-D022 21A-03-D038 21A-03-H008 21A-04-010A 21A-03-A005A 21A-03-B015 21A-03-B042 21A-03-D023 21A-03-D039 21A-03-H011 21A-04-012 21A-03-A008 21A-03-B017 21A-03-B043 21A-03-D024 21A-03-D040 21A-03-H014 21A-04-037 21A-03-A008A 21A-03-B017B 21A-03-B044 21A-03-D025 21A-03-D041 21A-03-H018 21A-04-038 21A-03-B001 21A-03-B018 21A-03-B044A 21A-03-D026 21A-03-D042 21A-03-H019 21A-04-039 21A-03-B003 21A-03-B018A 21A-03-B044B 21A-03-D027 21A-03-D043 21A-03-H020 21A-04-040 21A-03-B004 21A-03-B019 21A-03-B044B 21A-03-D028 21A-03-D044 21A-03-H021 21A-04-049 21A-03-B005 21A-03-B024 21A-03-C005 21A-03-D029 21A-03-E001 21A-03-H024 21A-04-050 21A-03-B007 21A-03-B025 21A-03-C017 21A-03-D030 21A-03-E001A 21A-03-H025 21A-04-051 21A-03-B008A 21A-03-B026 21A-03-C018 21A-03-D030 21A-03-E001B 21A-03-H026 21A-04-052 21A-03-B009 21A-03-B027 21A-03-C021 21A-03-D031 21A-03-E002 21A-03-H027 21A-04-053 21A-03-B009A 21A-03-B028 21A-03-D004A 21A-03-D032 21A-03-E006 21A-03-H028 21A-04-054 21A-03-B029 21A-03-D005 21A-03-D033 21A-03-E011A 21A-03-B030 21A-03-D013 21A-03-F001 21A-03-B032 21A-03-F002  The Smithfield Board of Historic and Architectural Review held its regular meeting on Tuesday, December 15th, 2020 at 6:30 p.m. at the Smithfield Center. Members Present: Trey Gwaltney - Chairman Julia Hillegass – Vice Chair Gary Hess Ronny Prevatte Russell Hill Justin Hornback Judith Lally Staff members present: John Settle – Community Development & Planning Director William H. Riddick, III – Town Attorney Tammie Clary – Town Planner Press: None There was one (1) citizen present. Chairman Gwaltney welcomed everyone to the meeting. Community Development & Planning Director’s Report: The Community Development & Planning Director reported that the Smithfield Comprehensive Plan update is underway. He explained that the Town is in need of public input. Consultants, Summit Design & Engineering Services, PLLC, have prepared a citizen survey to assist us in gathering this input. The survey was mailed in the Town’s fall newsletter to all recipients and is available in hard copy at Town Hall upon request. It is also available online via survey monkey and the Town’s website. Input is requested no later than Sunday, December 20th, 2020. At its Tuesday, December 1st, 2020 meeting, the Town Council approved the text amendment to Article 3.M of the Smithfield Zoning Ordinance that was favorably reviewed and recommended by the BHAR at its Tuesday, August 18th, 2020 meeting. Among other things, this text amendment finalized the BHAR’s 2017 Historic Preservation Overlay property classification evaluation. At its Tuesday, December 1st, 2020 meeting, the Town Council approved the BHAR appeal and demolition as a matter of right applications for 502 Grace Street. Upcoming Meetings and Activities: Monday, December 28th – 3:00 PM – Town Council Committee Meetings Tuesday, December 29th – 3:00 PM – Town Council Committee Meetings Tuesday, January 5th – 6:30 PM – Town Council Meeting Tuesday, January 12th – 4:00 PM – Pinewood Heights Management Team Meeting Tuesday, January 12th – 6:30 PM – Planning Commission Meeting Tuesday, January 19th – 6:30 PM – BHAR Meeting Public Comments: There were no signups for public comments. Board Member Comments: Vice Chair Hillegass praised Town staff for the online accessibility of the comprehensive plan update survey. She stated that she had shared the links to the survey via her own personal social media accounts. Board of Historic and Architectural Review December 15th, 2020 Assorted Exterior Changes – 315 S. Church Street – Contributing – Phillip & Sharon Frix, applicants: Mr. Settle explained that the applicant is seeking approval to undertake the following changes on the premises: (1) The repair and replacement of all damaged bricks and their repainting in a gray “Morning Fog” (SW6255) color. The bricks are currently painted white. (2) The repair and replacement of all damaged wooden trim and its repainting in a white “Pure White” (SW7005) color. The trim is currently painted beige. (3) The repainting of the front door in a red “Poinsettia” (SW6594) color. The front door is currently painted green. (4) The replacement of the existing dilapidated teal-colored operable wooden louvered shutters with eighteen-inch (18”) black-colored operable fiberglass louvered shutters. The applicant suggests that the existing shutters do not fit the windows properly, and that eighteen- inch (18”) shutters will frame the windows in a more aesthetically pleasing manner. (5) The replacement of the existing dilapidated inoperable vinyl six-over-six double-hung sash windows of a beige color with fiberglass six-over-six double-hung sash windows of a white color. Only the windows on the front and sides of the primary building are to be replaced. One replacement window will be of a four-over-four single-hung sash style, and two replacement windows will be of a single-pane casement style. In all three cases, these replacement windows will not be located on the primary façade. All replacement windows will be Pella Impervia windows. (6) The replacement of the existing dilapidated white-colored vinyl and aluminum front storm door with a six-panel storm door constructed of wood and glass. The style, color, and polished brass hardware of the storm door will match that of the front door behind it. (7) The expansion of the existing black-colored aluminum fence surrounding the ancient tree in the front yard of the property to accommodate the tree’s westward growth, which has gradually grown into the fence. Town staff recommended approval as submitted. Phillip Frix resides at 315 S. Church Street in Smithfield. He stated that he purchased the property in October 2020 and planned upgrades to improve the aesthetics of the home. He was available for questions. Chairman Gwaltney asked if there was any special significance of the tree in the front yard. The Town Attorney could not recall if there was any historical significance affiliated with the tree, but noted that this property was a part of the property formerly known as the “ice plant lot,” a name given based upon the property’s previous occupation by such a building. Mrs. Lally stated that it is an Osage Orange tree, and may in fact be the oldest one of its kind in Virginia. Mr. Frix explained that there is a cinderblock wall inside the fence surrounding the tree which was constructed from the natural grade of the property. He speculated that when the property was regraded, they protected the tree with the barrier around it. The fence keeps people from falling in since it drops down about six feet. 2 Board of Historic and Architectural Review December 15th, 2020 Chairman Gwaltney asked if the gutters are still copper. Mr. Frix explained that they are a painted copper which is more like a powder-coated finish meant to look like copper. They are not true copper gutters. The gutters will stay just as they are. Mr. Hill made a motion to approve the application as presented. Vice Chair Hillegass seconded the motion. Chairman Gwaltney asked about the shutters they were purchasing. Mr. Frix explained that the current shutters do not fit the size of the window. They are changing the size to an eighteen-inch wide shutter with functional pintles. The project will be done in the spring. With no further discussion, Chairman Gwaltney called for the vote. On call for the vote, seven members were present. Mrs. Lally voted aye, Mr. Hess voted aye, Mr. Hill voted aye, Mr. Hornback voted aye, Mr. Prevatte voted aye, Vice Chair Hillegass voted aye, and Chairman Gwaltney voted aye. There were no votes against the motion. The motion passed. Accessory Structure – 382 S. Church Street – Contributing – Jenifer Byrd, applicant: The applicant is seeking approval to erect a forty-two inch tall white-colored wooden picket fence on the premises. The fence will extend from the rear-right corner of the primary building across the existing driveway to the property’s western boundary line. The fence will have a central gate to accommodate vehicles traversing the driveway. Town staff recommended approval as submitted. The applicant was not present at the meeting. Chairman Gwaltney asked if the gate would part in the middle, and swing open in two parts. Mr. Settle answered in the affirmative. Mr. Hess made a motion to approve the application as submitted. Mr. Hill seconded the motion. With no further discussion, Chairman Gwaltney called for the vote. On call for the vote, seven members were present. Mrs. Lally voted aye, Mr. Hess voted aye, Mr. Hill voted aye, Mr. Hornback voted aye, Mr. Prevatte voted aye, Vice Chair Hillegass voted aye, and Chairman Gwaltney voted aye. There were no votes against the motion. The motion passed. Assorted Exterior Changes – 120 Cockes Lane – Contributing – Dana Ormbrek, applicant: The applicant is seeking approval to undertake the following changes on the premises: (1) The replacement of the windows enclosing the sunroom located on the northwest side of the building with black vinyl ProVia one-over-one double-hung sash windows. The existing windows enclosing the sunroom are a combination of colors (white and black), materials (vinyl and wood), and styles (one-over-one and four-over-one sash). (2) The replacement of all remaining windows on the building with black vinyl ProVia four-over-one double-hung sash windows. These windows, as they currently exist, are a combination of colors (white, black, and off-white), materials (vinyl and wood), and styles (one-over- one, six-over-six, and four-over-one sash). 3 Board of Historic and Architectural Review December 15th, 2020 (3) The installation of a forty-two inch (42”) tall white vinyl picket fence no closer than twenty feet (20’) to Cockes Ln and extending from the northwest side of the building to the northwest boundary line of the adjacent vacant lot under common ownership. Town staff recommended approval under the condition that, pursuant to page sixty-three of the Smithfield Historic District Guidelines, all existing wooden windows be repaired or replaced with windows of a like style and material. The applicant, Dana Ormbrek, was available by phone for questions. She is currently living at 613 W Constance Rd in Suffolk, Virginia. She did not want to attend in person due to COVID. She loves the house on 120 Cockes Lane; but it needs a lot of work. She restored five of the windows that face in the direction of Main St; but all other windows had parts missing. She does not have enough pieces to restore all of the other windows. She plans to paint the house white. She is refinishing the front door. Eventually, they would like to build a small barn with a green space. She would like it to be similar to a small farm; but in the Town limits. She stated that the house is sinking due to termites and the basement is a mess. The foundation is being rebuilt with new bricks. The interior is gutted. Everything will be redone. The windows are a priority at the moment. She explained that the ones she selected have simulated muntins on the exterior so they could look as original as possible. She also stated that the windows present on the side porch were originally without muntins, while the remaining windows all originally featured muntins. Mr. Hess asked if the owner planned to retain the rebuilt wooden windows on the porch. He asked if the other replacement windows would be wood or vinyl. Ms. Ormbrek stated that the new windows have a wood exterior with the interior being vinyl. They will match the windows she restored on the porch. Eventually, she will have to replace the ones on the porch since they are so old. She is trying to keep the house as original as she possibly can. Chairman Gwaltney stated that she is replacing wooden windows with black vinyl double- hung sash windows. Mr. Hill stated that they have a wooden exterior and a vinyl interior. Mr. Hornback inquired if the muntins would be built into the sash, or if they would be removable to allow for easier cleaning? Ms. Ormbrek confirmed that the outside would be wood with exterior grids. They would be painted black. She believes the grids are built into the exterior sash. She explained that she did a lot of research to find windows as close in appearance to the original ones as possible. She was raised restoring homes. Chairman Gwaltney asked about the fence. Ms. Ormbrek wants to have a parking area for the property and her neighbors. She would like a fence to delineate the parking area. Mrs. Lally stated that there was a recent approval for a six-foot wooden fence at the rear of the property, whereas the presently-proposed fence elsewhere on the property is of vinyl construction. Chairman Gwaltney explained that the property has sold and now has a new owner. He asked the Community Development & Planning Director if the application was still valid. 4 Board of Historic and Architectural Review December 15th, 2020 Mr. Settle explained that the new owner has to request an extension to Town staff within a year of approval. Staff can extend it for one year. The previous approval is still valid. The Town Attorney explained that approvals follow the property and not the owner. Vice Chair Hillegass stated that the previous approval was for a six-foot wooden, dog- eared privacy type fence. It was also in a different location than the one requested by Ms. Ormbrek. Chairman Gwaltney stated that the applicant is asking for a different fence in a different location. He asked the applicant if she was aware that there is an existing application for a different fence in a different location on the property. Ms. Ormbrek explained that she applied for the fence but has not built it yet. It only goes around the back of the house. She stated that she could do wood if the Board members preferred wood. She indicated that she still plans to install the six-foot tall fence. Chairman Gwaltney explained that the BHAR prefers wooden fences. Vice Chair Hillegass made a motion to approve the application under the condition that the fence be constructed of wood and painted white or stained. Mrs. Lally seconded the motion. With no further discussion, Chairman Gwaltney called for the vote. On call for the vote, seven members were present. Mrs. Lally voted aye, Mr. Hess voted aye, Mr. Hill voted aye, Mr. Hornback voted aye, Mr. Prevatte voted aye, Vice Chair Hillegass voted aye, and Chairman Gwaltney voted aye. There were no votes against the motion. The motion passed. The Town Attorney stated that he does not remember a vinyl fence ever being approved. Mr. Settle explained that after reviewing the guidelines, he found that the guidelines do not say anything about the materials that fences should be constructed of. He explained the guidelines state that painted, wooden pickets are the most common fence style. Mr. Hornback ask if it specifically prohibited vinyl fences. Mr. Settle stated that the guidelines do not prohibit vinyl. The Town Attorney explained that it does not prohibit vinyl; but it does not endorse it either. Chairman Gwaltney stated that it is specific for vinyl on a house. He believes that could be translated to apply to other structures on the property. Approval of the Tuesday, October 20th, 2020 Meeting Minutes: The Town Attorney recommended the minutes be approved as presented. Mr. Hess made a motion to approve the minutes and Mrs. Lally seconded the motion. Chairman Gwaltney called for the vote. On call for the vote, seven members were present. Mrs. Lally voted aye, Mr. Hess voted aye, Mr. Hill voted aye, Mr. Hornback voted aye, Mr. Prevatte voted aye, Vice Chair Hillegass abstained, and Chairman Gwaltney voted aye. There was one abstention. The motion passed. The meeting adjourned at 7:15 p.m. ____________________________ ____________________________ Mr. Trey Gwaltney - Chairman Mr. John Settle – Community Development & Planning Director 5