Mayor & Council

MINUTES Town of Smyrna Council Meeting Bi-Monthly Meeting Tuesday, January 2, 2024, 7:00 pm - 8:00 pm Hybrid In-Person Attendance Danielle Pope; Gerald Brown; Jason McNatt; Mary Bowers-Johnson; Michael Rasmussen; Sheldon Hudson; Tabitha Gott; Torrie James; Valerie Forbes; Walt Ruth; William Pressley Remote Attendance Dr. Corrine Upshur; Robert Johnson MEMBERS OF THE PUBLIC WILL BE PERMITTED TO PARTICIPATE IN THIS MEETING by teleconference by calling 1-301-715-8592 and entering Meeting ID number: 882 8966 4992 Passcode: 879407 or by visiting Join Zoom meeting at: https://us06web.zoom.us/j/88289664992?pwd=ZgsoiTkSwN5gepQOwslyCbrLGr7WvF.1 1. 7:00 PM - Call to order – regular meeting Meeting called to order By Mayor Johnson at 7:02 PM 2. Pledge of Allegiance/Moment of Silence Pledge of Allegiance and Moment of Silence led by Mayor Johnson 3. Roll call Roll call taken by Mary Bowers-Johnson Name Danielle Pope Staff ✓Yes Dr. Corrine Upshur Member ✓Remote Gerald Brown Member ✓Remote Jason McNatt Guest ✓Yes Mary Bowers-Johnson Staff ✓Yes Michael Rasmussen Member ✓Yes Robert Johnson Member ✓Remote Sheldon Hudson Staff ✓Yes Tabitha Gott Member ✓Yes Torrie James Staff ✓Yes  Valerie Forbes Member ✓Yes Walt Ruth Staff ✓Yes William Pressley Member ✓Yes 4. Additions/deletions to published agenda Councilwoman Forbes made a motion to remove 8a. and 9c., change #7 to 9a, change 9a. to 9b., 9b. to 7., remove 8a. and 9c. Seconded by Councilwoman Gott and carried unanimously. 5. Consent agenda: Approved a. Council minutes of 12/18/2023 Approved Move: Valerie Forbes Second: Tabitha Gott Status: Passed b. Police Department Report Approved Move: Valerie Forbes Second: Tabitha Gott Status: Passed 6. Non-agenda Items: a. Mayor & Council Members Councilwoman Gott made a motion to approve the request for a memorial bench to be placed at Lake Como in memory of his departed in-laws. Motion was seconded by Councilman Brown and carried unanimously. Next Park and Rec Committee Meeting will be on Tuesday, January 17, 2024. Councilwoman Forbes had nothing. Councilman Brown had nothing. Mayor Johnson had nothing. Vice Mayor Rasmussen stated the next Main Street Coordinating Board Meeting will be on January 10, 2024 in the Committee Conference Room b. Police Chief Police Report is on Boardpaq c. Town Manager Town Manager Sheldon Hudson had noting. 7. Presentation of the FY2024 Budget  Sheldon Hudson presented the budget to Council via Power Point and spreadsheet. Council was not in favor of the budget and did not approve the budget at this meeting. Mayor Johnson made a motion to continue working from the FY2023 budget. Seconded by Councilwoman Gott. Roll call vote to follow. Roll Call Vote to continue to operate on the FY2023 Budget until the FY2024: Rasmussen - yes Gott - yes Forbes - yes Brown - yes Johnson - yes Pressley - not present Upshur - not present 8. Old business, including Discussions & Possible Action on the following items: a. Request for a donation to the Smyrna-Clayton Pop Warner 9U Football Team Tabled until FY2024 Budget is approved. b. Second reading of ordinance #015-23 to amend Chapter 32 (Impact Fees) to clarify the authorized use of impact fees A motion was made by Councilwoman Forbes to approve the Second reading of ordinance #015-23 to amend Chapter 32 (Impact Fees) to clarify the authorized use of impact fees. Motion was seconded by Councilman Brown and carried unanimously. Move: Valerie Forbes Second: Gerald Brown Status: Passed 9. New Business, Including Discussion & Possible Action on the following Items: a. Resolution 016-23 adopting the FY 2024 Budget and setting the FY2024 Tax Rate FY2024 Budget not approved. Councilwoman Gott made a motion to request a State Forensic Audit. Motion was not seconded. Item will be added to the 01/16/2024 M&C agenda for further discussion. b. Smyrna School District request for waiver from water meter and pit requirements from Standard Specification requirements for North Smyrna Elementary School Presentation was made by the SSD for a waiver from water meter and pit requirements. After a long presentation, Council asked the SSD and Public Works if they could come together to resolve this situation. c. Acceptance of streets in the Ashland Subdivision and dedication to public use Tabled until M & C meeting of 01/16/2024 10. Presentation and public comments (3 minutes) A suggestion was made to include a map of parking lots available for public use in the Town to be published in Tidbits because of the loss of 40+ parking spots which were taken over by the new Duck Creek Regional Library. It was advised to speak with Jeremy, Jason and Doug to compile this list. 11. Adjournment A motion of adjournment was made by Councilwoman Gott to adjourn. The motion was seconded  by Councilman Brown and carried unanimously at 9:46 PM. MBJ Posted on 12/22/2023 at 4:30 PM NOTE: This agenda as listed may not be considered in sequence. This agenda is subject to change to include additional items, including Executive Sessions, and/or deletion of items, including Executive Sessions that arise at time of meeting.