City Council Meeting - ARCHIVED

SOUTH JORDAN CITY CITY COUNCIL MEETING February 21, 2023 Present: Mayor Dawn Ramsey, Council Member Patrick Harris, Council Member Don Shelton, Council Member Brad Marlor, Council Member Jason McGuire, City Manager Gary Whatcott, Deputy City Manager Dustin Lewis, CFO Sunil Naidu, Director of Strategy & Budget Don Tingey, Director of Commerce Brian Preece, Director of Public Works Jason Rasmussen, Director of Administrative Services Melinda Seager, City Attorney Ryan Loose, City Recorder Anna Crookston, GIS Coordinator Matt Jarman, Senior IS Tech Phill Brown, IS Specialist Ken Roberts, Director of Planning Steven Schaefermeyer, City Engineer Brad Klavano, Fire Chief Chris Dawson, Deputy Police Chief Jason Knight, Director of Recreation Janell Payne, Meeting Transcriptionist Diana Baun, Communications Manager Rachael VanCleave, Planning Commissioner Nathan Gedge Absent: Council Member Tamara Zander Others: Sandy, iPhone, Ashley Hansen, Karyl Baun, Jonathan White, Skylar Pedroza, Bridger Pedroza, Jacob Seager 6:33 P.M. REGULAR MEETING A. Welcome, Roll Call, and Introduction to Electronic Meeting - By Mayor Dawn Ramsey Mayor Ramsey welcomed everyone and introduced the meeting. She excused Council Member Zander who was absent from the meeting. B. Invocation – By City Manager Gary Whatcott Manager Whatcott offered the invocation. C. Pledge of Allegiance – By Director of Public Works Jason Rasmussen Director Rasmussen led the audience in the Pledge of Allegiance. Mayor Ramsey noted that at the end of the last meeting, there was a motion to amend this agenda in this meeting to add an Action Item which is on the Amended Agenda as G.1., an appointment to the Art’s Council. D. Minute Approval D.1. February 7, 2023 City Council Study Meeting Minutes South Jordan City 2 City Council Meeting February 21, 2023 D.2. February 7, 2023 City Council Meeting Minutes Council Member McGuire motioned to approve the February 7, 2023 City Council Study Meeting Minutes and the February 7, 2023 City Council Meeting Minutes as published. Council Member Harris seconded the motion; vote was unanimous in favor. Council Member Zander was absent from the vote. E. Mayor and Council Reports Council Member Don Shelton attended two legislative round-up meetings, visited with several legislators there and felt it was very productive. He has also attended two LPC meetings, attended the Natural History Museum which was an interesting evening and he loved it, and attended the viewing for Shauna Butters. Mayor Dawn Ramsey discussed the Butters Family and memories with them, sending her condolences to former Council Member Brian Butters and his Family. Council Member Patrick Harris discussed some of the Bills related to our city and the related legislators. He attended one of the SoJo Race series events, he always appreciates those events and how well done they are. The Sewer Board had a reception for their employees, and he was amazed that as the biggest sewer district in the state, it is run by only 72 employees. Council Member Brad Marlor sent his condolences to the Butters Family as well, he served with Mr. Butters many years ago on the council. He was unable to make the funeral, but shared that Shauna Butters was a wonderful woman. There were no Architectural Review Committee meetings the past couple weeks, nothing to share there. The council approved Google Fiber last year, and they were in his community recently installing everything. He was able to get internet through them last week and he is very glad the council took advantage of the opportunity to allow it in the city. He discussed signing up for Social Security and Medicare. Council Member Jason McGuire attended many of the same LPC meetings and the legislative breakfast. He is grateful for the groups putting those together because it is a great way to enable that personal connection with those who represent us. He had a meeting with the Art’s Council. Mayor Dawn Ramsey talked about Shauna Butters and that she worked at Welby Elementary here in South Jordan, as a secretary for decades; that was where many people met and fell in love with her. She will be missed in our community. Many of her usual meetings have been put on hold because the legislative session is so huge right now. She is working to keep up with everything going on in that session for the city, as well as with the different organizations that the city has a chance to be a part of. She took some time off to go on vacation with her husband to India, it was really more of an adventure and they had an incredible time. She is so grateful for our country and the abundance we enjoy, for capitalism and the opportunity for people to work hard and get ahead with the freedoms we enjoy. South Jordan City 3 City Council Meeting February 21, 2023 F. Public Comment Mayor Ramsey opened the public comment portion of the meeting, there were no comments and that portion of the meeting was closed. G. Action Item G.1. Resolution R2023-13, Appointing members to the Art’s Council (By Director of Recreation Janell Payne) Director of Recreation Janell Payne said she spoke with Jason Yeaman after the council approved his appointment and he is excited about serving. Staff recommends the appointment. Council Member McGuire motioned to approve Resolution R2023-13, Appointing a member to the Art’s Council. Council Member Marlor seconded the motion; vote was unanimous in favor. Council Member Zander was absent from the vote. H. Public Hearing Item H.1. Resolution R2023-11, Adopting the South Jordan Streetscape Master Plan for the City of South Jordan (By Associate Director of Parks Colby Hill and VODA Landscape & Planning’s Mark Morris). Associate Director of Parks Colby Hill gave the council the option of viewing the presentation (Attachment A) again, but the council felt that wasn’t necessary since it was shared previously. Council Member McGuire asked what concerns the planning commission had with the plan. Associate Director Hill said they had some similar concerns as the council, one was some unfinished work on 2200 West and they were able to explain that the city plans to return and finish that work. There were some concerns about the priorities and how they were decided. They were able to explain how the staff and consultant reviewed everything to distinguish those priorities. Mark Morris agreed that there was a lot of talk about 2200 West, along with the process for the prioritization. Mayor Ramsey opened the public hearing for comments. There were no comments and the hearing was closed. Council Member Harris motioned to approve Resolution R2023-11, Adopting the South Jordan Streetscape Master plan for the City of South Jordan. Council Member Shelton seconded the motion. Council Member Zander was absent from the vote. Council Member Shelton said he appreciates all the work that has gone into creating the master plan, but he is sad to see the turf go. He understands how much hard work has gone into this and he is hoping it will look nice and inviting when it’s all completed. He also appreciates why the turf needs to go. He sent some email questions to Associate Director Hill yesterday, and he South Jordan City 4 City Council Meeting February 21, 2023 received a response quickly which helped him understand the plan better. That email was shared with the council during the Study Session and is included in this meeting’s paperwork as Attachment B. Vote was unanimous in favor; Council Member Zander was absent from the vote. I. Staff Reports and Calendaring Items Deputy City Manager Dustin Lewis discussed the storm coming in tonight, noting that crews will be out shortly keeping the roads safe. The rest of the departments have been preparing for this, many will be implementing remote work tomorrow with only those having essential functions being in-person at City Hall. He sent an email out last week looking for suggestions of someone to serve as the Grand Marshall for the Summerfest Parade, and he asked for more responses and suggestions so they can prepare the advertising materials for that. City Attorney Ryan Loose said there is a lot of stuff going on with legislative bills. He welcomed questions from the council if they have any regarding anything going on right now in the legislative session. He reviewed a few of the bills currently being proposed that will specifically affect the city and shared the efforts being made to try and advocate on the city’s behalf. Mayor Ramsey noted the city has nominated someone to serve on the ZAP Committee, and they are hoping she is appointed. City Recorder Anna Crookston shared with the council that after last meeting’s request for minute attachments, she has started posting the attachments from each meeting as a link on the city’s webpage at https://www.sjc.utah.gov/241/City-Council under “Next Meeting Information”. Both meetings will be linked separately and accessible to the public. Communications Manager Rachael Van Cleave discussed the video that was posted on social media that went viral. The video is actually from over 3 years ago and from a city on the East Coast. There has been a lot of spam on city social media because of this, but staff has been keeping track of that. Many of the people aren’t residents, in fact don’t even live in the state. She encouraged everyone to express their appreciation to the Information Center Agents for taking the abuse today, and to our Police Department because neither of them deserved this. Sergeant Eric Anderson from our Police Department created a post telling everyone this was false information and she asked everyone to share that where possible. Mayor Ramsey welcomed Jacob Seager, one of our 4th grade students from Monte Vista Elementary. She had the privilege of joining him and his 4th grade class at the Capitol recently and she shared her appreciation for his being there supporting his mom. South Jordan City 5 City Council Meeting February 21, 2023 Council Member Marlor motioned to recess the City Council Meeting and move to an Executive Closed Session. Council Member McGuire seconded the motion; vote was unanimous in favor. Council Member Zander was absent from the vote. RECESS CITY COUNCIL STUDY MEETING AND MOVE TO EXECUTIVE CLOSED SESSION J. Executive Closed Session J.1. Discussion of the Purchase, exchange, or real lease of property. ADJOURN EXECUTIVE CLOSED SESSION AND RETURN TO CITY COUNCIL STUDY MEETING Council Member McGuire motioned to adjourn the Executive Closed Session and return to the City Council Meeting. Council Member Zander seconded the motion; vote was unanimous in favor. Council Member Marlor motioned to adjourn the City Council meeting. Council Member Shelton seconded the motion; vote was unanimous in favor. ADJOURNMENT The February 21, 2023 City Council Meeting adjourned at 9:14 p.m. This is a true and correct copy of the February 21, 2023 City Council Meeting Minutes, which were approved on March 7, 2023. South Jordan City Recorder  Attachment A SOUTH JORDAN STREETSCAPE MASTER PLAN February 2023 SOUTH JORDAN STAFF Colby Hill, Public Works, Associate Director of Parks Geoffrey Burlew, Park Strip Supervisor Greg Schindler, City Planner Jeremy Nielson, Deputy City Engineer Jason Rasmussen, Public Works Director Matt Jarman, GIS Coordinator Kevin Ball, Urban Forester Jason Miller, Parks Foreman GOALS & OBJECTIVES Goal 1: Reduce water use in park strips and medians maintained by South Jordan City. Objective 1: Install new low water use, drought tolerant plants in all park strips and medians which are maintained by the city. Objective 2: Install new, more efficient irrigation systems that can be adjusted to current conditions. Goal 2: Reduce maintenance resources required for park strips and medians maintained by South Jordan City. Objective 1: Explore feasibility of transfering park strip maintenance to adjacent property owners where city is not required to maintain the park strip. Objective 2: Minimize plant and irrigation system maintenance tasks to seasonal and/or annual maintenance requirements. Objective 3: Eliminate turf grass from all park strips and medians which are maintained by the city. Goal 3: Create attractive landscaped park strips along South Jordan’s key travel corridors. Objective 1: Use only low-water and low-maintenance plants that will thrive in the city’s climate. Objective 2: Use plants that will beautify and improve the experience and perception of the city. HOW MUCH WATER DOES XERISCAPE SAVE? Most agree that effective xeriscape design can reduce anywhere from 50-75% of water needs over conventional landscapes. Plant Selection Criteria 1. Low water 2. Simple/annual maintenance 3. Wide spread/lush look 4. Salt tolerance 6.1 CORRIDOR PRIORITIZATION During development of this master plan, it was determined that highly visible corridors in South Jordan would be a higher priority than other corridors. The map on the following page outlines first, second, and third priority corridors. Some of these corridors are quite lengthy, and should be split into smaller, phased projects within themselves: 1. First Priority Corridors (a) 10600 South (b) 11400 South (c) 1300 West (d) 2700 West (north segment) as pilot project 2. Second Priority Corridors (a) 4800 West (b) 10200 South (c) 2200 West 3. Third Priority Corridors (a) Redwood Road (coordinate with Google Fiber updates) (b) 10000/Shields Lane (c) 2700 West (south segment) (d) 3200 West (e) 4000 West Discussion with City Council, 17 Jan 2023 1. General xeriscape approach/benefits 2. Coordination with City Departments 3. Coordination/prioritization of corridors with UDOT road project schedule 4. Communications with public about xeriscape/water conservation Thank you  Attachment B From: Don Shelton To: Dawn Ramsey; Dustin Lewis; Gary Whatcott; Jason McGuire; Patrick Harris; Ryan Loose; Brad Marlor; Tamara Zander; Anna Crookston Subject: Fwd: Questions/Thoughts on Streetscape Master Plan Date: Tuesday, February 21, 2023 4:43:35 PM Sent from my iPhone Begin forwarded message: From: Colby Hill <cohill@sjc.utah.gov> Date: February 20, 2023 at 6:30:07 PM MST To: Don Shelton <DShelton@sjc.utah.gov> Cc: Dustin Lewis <DLewis@sjc.utah.gov>, Jason Rasmussen <JRasmussen@sjc.utah.gov> Subject: Re: Questions/Thoughts on Streetscape Master Plan  Hello Mr. Shelton, I am happy to do my best to answer your questions and have provided a response to your questions below. As always, if you have further questions, just let me know. Thank you, Colby Hill On Feb 20, 2023, at 4:37 PM, Don Shelton <DShelton@sjc.utah.gov> wrote: Hi Colby, I have a few questions after reviewing the Master Plan and wanted to give you time to review and respond prior to our meeting tomorrow. Questions: Page 37 Packet, Page 3 Plan: Goal 2, objective 1: Transfer Park Strip maintenance. Can you give us examples of park strips the city currently maintains that you plan to transfer maintenance to others? Also, please comment on how that transition will occur. There are a few collector and arterial roads that the city currently maintains park strips where the municipal code states that the adjacent land owner (generally residents) should maintain those park strips. For your information the code states the following: 16.04.190.E.4.a. Landscaping And Maintenance: The applicant shall install all required collector street landscaping improvements and properly maintain said improvements until the City releases one hundred percent (100%) of the improvement guarantee. After satisfactory installation of landscaping in collector street park strips and the one hundred percent (100%) release of the improvement guarantee for said landscaping, the City will accept responsibility for maintenance of the park strips along collector streets where collector street fencing has been installed along the rear and side property lines of lots only in single-family residential subdivisions. A few examples of locations where we are currently maintaining park strips outside of what the code above states are on homes that face the road on 1300 West, some on 10400 south and 11400 South. One thing to keep in mind is that in most cases where the city is maintaining these types of park strips, the city has included this maintenance in deals with the home owners as part of the right-of-way negotiations. Perhaps the most important thing that I can say about this is that we do not have any plans or intentions of transferring maintenance of these park strips to the residents. Our intent was to understand and quantify the park strips that we are maintaining outside of the municipal code. This information helps us better understand the financial commitment that is made when these types of deals are entered into and will help us as we negotiate in similar future circumstances. Objective 3: Eliminate turf grass. Our intent with this objective is to reduce maintenance resources and conserve our water resources. We understand that there may be some concerns with this. As we have discussed in the past, when one drives into our city from neighboring cities, it is very easy to tell when one has crossed city boundaries into South Jordan. South Jordan certainly has a unique and beautiful feel to it. We are proud of this and we do not want to lose that feel. However, we also understand that our water resources are dwindling and we need to find efficiencies in our maintenance, and we feel that eliminating turf grass in our park strips it is the responsible thing to do. Turf grass is a very thirsty plant and unfortunately it is difficult to water efficiently. Often when watering park strips, much of the water overshoots the park strip and ends up in the gutters, street, and sidewalks. By replacing the turf grass with the plant selections found in the plan, we believe that we can continue to provide that unique and beautiful feel that South Jordan is known for and reduce our maintenance resources and conserve our water resources because we will be able to direct the water to the root of the plant. We also hope that by changing the landscaping, we will be more efficient in our maintenance efforts. Page 42 Packet, Page 8 Plan, Figure 2.05 specifies sod. In this section of the plan, the consultant is reviewing current planning and engineering documents. Figure 2.05 is a reference to a currently allowed rear and side facing park strips on collector streets. This will need to change if this plan is adopted, and sod will no longer be allowed in future developed park strips of the same orientation (single family rear and side facing park strips on collector streets). Page 49 Packet, Page 15 Plan: Why specify a specific brand of controller? Where the the only park strips and streetscapes that we will be converting will be maintained by the city, our desire is to have all of the park strip and streetscape controllers connect to our central control system. We use the Rainbird IQ system for all of our parks irrigation controllers and it allows us to communicate with each controller from a central location (our parks offices). Through this central control communication, we have the ability to edit programming, gathering statistics, schedule rain delays, receive warnings and alerts, and a whole host of other communications. This eliminates the need to visit each controller to perform these functions. We currently manage over 200 individual park strip and streetscape controllers and as you can imagine, it is a daunting task. By specifying the controller in the plan, we will be able to take advantage of all of these central control functions and work more efficiently. Page 66 Packet, Page 32 Plan: Should 4800 West and 10200 South Priority be increased given the opening of the Bingham Creek Regional Park? The priorities listed in the plan are flexible. We want to make sure that we are spending tax dollars wisely and so will be working with other departments in the city as we begin implementing this plan. For example, there are some UDOT projects coming up that may affect some of the arterials we have park strip maintenance responsibility for and we do not want to spend tax dollars only to have the park strip removed or torn out for a road project. Having said that, the thought from the consultant and from staff who participated in creating this document was that the city would get more bang for our buck (so to speak) by prioritizing our major east and west arterials, because it is assumed that most of the traffic on those roads are our residents, which is why 10600 South and 11400 South are under priority 1. The small section of 2700 West was identified as a good test section for implementing this plan, and that is why it ranked higher. I can report that the Bingham Creek Park Authority Board, the City, and Salt Lake County, have all agreed that the park strips adjacent to the park should be re-landscaped using a similar water-wise landscaping. I believe money is being set aside and this work is being added to the contractor's scope. I will gather more information about this and send it to you. Before we move forward with any projects related to this plan or before we request funds for future projects, we will review the priorities and remaining areas to be converted and make adjustments as necessary. Thanks so much, Don S. Sent from my iPhone