City Council Study Meeting - ARCHIVED

SOUTH JORDAN CITY CITY COUNCIL STUDY MEETING December 5, 2023 Present: Mayor Dawn R. Ramsey, Council Member Patrick Harris, Council Member Brad Marlor, Council Member Don Shelton, Council Member Tamara Zander, Council Member Jason McGuire, City Manager Dustin Lewis, Assistant City Manager Jason Rasmussen, City Attorney Ryan Loose, Director of Commerce Brian Preece, Director of Strategy & Budget Don Tingey, Lieutenant Fire Chief Ryan Lessner, Director of Administrative Services Melinda Seager, Director of Public Works Raymond Garrison, Director of Recreation Janell Payne, CFO Sunil Naidu, Director of Planning Steven Schaefermeyer, City Engineer Brad Klavano, Deputy Police Chief Rob Hansen, Communications Manager Rachael Van Cleave, GIS Coordinator Matt Jarman, Senior Systems Administrator Phill Brown, IT Director Jon Day, City Recorder Anna Crookston, Meeting Transcriptionist Diana Baun Absent: Others: Kathie Johnson, Bridger Pedroza, Kezia 4:47 P.M. STUDY MEETING A. Welcome, Roll Call, and Introduction: By Mayor Dawn R. Ramsey Mayor Ramsey welcomed everyone present and introduced the meeting. B. Invocation: By Council Member Tamara Zander Council Member Marlor offered the invocation. C. Mayor and Council Coordination Council Member Marlor discussed a call received from a resident, Denise Allen, whose family donated Aunt Mame’s house. There was some concern regarding the lack of involvement and work on the home from the city. She has met with the Mayor and will be meeting with Director Tingey to discuss finishing the house. He noted that the city did at one point make a commitment to preserve the home, but up until now it hasn’t been possible. He strongly encouraged the city to keep their commitment and continue working with Ms. Allen and her family on the project. He gave a few suggestions for finishing that project, including possible grant money. Mayor Ramsey discussed her previous conversation with Denise and noted that Ms. Allen and her family were thinking about potentially creating a 501c3 non-profit to raise funds themselves to get the house worked on. Ms. Allen’s life circumstances has changed and she has the time South Jordan City 2 City Council Study Meeting December 5, 2023 now to devote to this cause and is willing to discuss that. She noted that there will be more discussions with her in the future. D. Discussion/Review of Regular Council Meeting - Proclamation Bradley G. Marlor years of service - Resolution R2023-56 Justice Court recertification - Open and Public Meeting Act, Land Use, Ethics, Hotline, and Social Media Training Council Member Shelton motioned to add the Trainings scheduled for the tonight’s regular City Council Meeting to the end of this Study Meeting. Council Member Zander seconded the motion; vote was 5-0, unanimous in favor. Council Member Marlor motioned to recess the Council Study Meeting and move to Executive Closed Session. Council Member Harris seconded the motion; vote was 5-0, unanimous in favor. RECESS CITY COUNCIL STUDY MEETING AND MOVE TO EXECUTIVE CLOSED SESSION E. Executive Closed Session E.1. Discussion of the purchase, exchange, or lease of real property. Council Member Marlor motioned to adjourn the Executive Closed Session and return to the City Council Study Meeting. Council Member Harris seconded the motion; vote was 5- 0, unanimous in favor. RECESS EXECUTIVE CLOSED SESSION AND RETURN TO CITY COUNCIL STUDY MEETING F. Training F.1. Open and Public Meeting Act, Land Use, Ethics, Hotline, and Social Media Training. (By City Attorney, Ryan Loose) City Attorney Ryan Loose and City Manager Dustin Lewis led the trainings for the Open and Public Meeting Act, Ethics, Hotline, and Social Media (Attachment A). The Land Use Training was previously completed. ADJOURNMENT Council Member Zander motioned to adjourn the December 5, 2023 City Council Study Meeting. Council Member Marlor seconded the motion; vote was 5-0 unanimous in favor. The December 5, 2023 City Council Study meeting adjourned at 6:10 p.m. South Jordan City 3 City Council Study Meeting December 5, 2023 This is a true and correct copy of the December 5, 2023 City Council Study Meeting Minutes, which were approved on January 2, 2024. South Jordan City Recorder  Ethics From the Municipal Officers’ and Employees’ Ethics Act Utah Code 10-3-1301 through 1312 The purposes [of the Ethics Act is] to: • establish standards of conduct for municipal officers and employees and • to require these persons to disclose actual or potential conflicts of interest between their public duties and their personal interests. Gifts – generally not allowed Exceptions: • Occasional non- monetary gift valued at less than $50. • A publicly presented award. • A loan made in the ordinary course of business. • A political campaign contribution. Other Conflicts of Interest Conflict Allowed? Disclosure or use of private or protected information to NO benefit yourself or others A conflict between public duty and personal interests Statute doesn’t say, Speak to Legal Counsel Compensation for assisting person or a business with a YES transaction involving the government with proper disclosure Being an officer, agent, employee or owner of a business YES that is subject to regulation by the government with proper disclosure Personal investments that create conflict between YES personal interests and public duty with proper disclosure Use or attempt to use official position to further economic interests or secure special privileges for self NO or others Outside employment that might interfere with Statute doesn’t say, ethical performance of public duties Speak to Legal Counsel Potential Penalties Removal from Office or dismissal from employment. Being charged with a felony or misdemeanor depending upon the value of compensation, the type of conflict of interest, or assistance. Depending on the violation, the rescinding or voiding of a contract without returning any part of the consideration received by the entity. Nepotism No public officer may employ, appoint, vote for, or recommend a relative for employment. Additionally, no public officer may directly supervise an appointee who is a relative. Be aware that City policy about hiring individuals related to you may be more restrictive than state law quoted above. And, as with most rules, there are exceptions so please speak with Legal Counsel if you have a question or want to discuss a specific situation. Social Media On October 31, 2023 the Supreme Court heard arguments in two cases: • Lindke v. Freed (City Manager of Port Huron, Michigan) and, • O’Connor-Ratcliff v. Garnier (school board member in California) No decision yet, so no clear guidance on whether and under what circumstances government officials can block private citizens from their personal social media accounts. The Supreme Court is also looking at cases involving disputes about government officials’ ability to ask social media platforms to remove content and two state laws that could reduce content moderation. Reporting The City offers anonymous reporting options. Anyone can report instances of fraud and allegations of inappropriate actions by City Staff and City Council members. Those wishing to report conduct or an allegation can call (801) 253-5202 or fill out a form online https://www.sjc.utah.gov/FormCenter/General-10/Fraud- Reporting-Form-87