Planning Commission Meeting - ARCHIVED

CITY OF SOUTH JORDAN ELECTRONIC PLANNING COMMISSION MEETING COUNCIL CHAMBERS January 23, 2024 Present: Chair Michele Hollist, Commissioner Nathan Gedge, Commissioner Steven Catmull, Commissioner Laurel Bevans, Assistant City Attorney Greg Simonsen, City Planner Greg Schindler, Deputy City Recorder Cindy Valdez, GIS Coordinator Matt Jarman, IT Director Jon Day, Planner Miguel Aguilera, Meeting Transcriptionist Diana Baun Others: Julie Gedge, Abbey Gedge, Jackson Gedge, Sam Bishop, Austin Bowthorpe Absent: 6:30P.M. REGULAR MEETING A. WELCOME AND ROLL CALL – Chair Michele Hollist Chair Hollist welcomed everyone to the Electronic Planning Commission Meeting. B. MOTION TO APPROVE AGENDA Commissioner Bevans motioned to amend tonight’s agenda, adding the Oaths of Office for the reappointed commission members as Item C., re-naming subsequent sections in the same order. Chair Hollist seconded the motion; vote was unanimous in favor. C. OATH OF OFFICE C.1. Oath of Office for reappointed Commission Members: Nathan Gedge, Steven Catmull and Michele Hollist. Deputy City Recorder Cindy Valdez issued the Oaths of Office. D. APPROVAL OF THE MINUTES D.1. January 9, 2023 Planning Commission Meeting Minutes Commissioner Nathan Gedge noted that at the January 9 meeting, he motioned to table Commission appointments and elections for 2024 to the next meeting. However, that will need to be pushed to a date in the future after all commission spots are filled and he asked if the minutes would need to be amended to reflect that. South Jordan City 2 Planning Commission Meeting January 23, 2024 Chair Michele Hollist noted that wouldn’t change the minutes, and that could be noted in a new motion later in the meeting. Commissioner Bevans motioned to approve the January 9, 2023 Planning Commission Meeting Minutes as published. Chair Hollist seconded the motion; vote was unanimous in favor. E. STAFF BUSINESS Assistant City Attorney Greg Simonsen wished to personally thank all the returning Planning Commission members for their willingness to serve, and for doing such a great job. He also thanked their families for allowing them to serve the city and their support. F. COMMENTS FROM PLANNING COMMISSION MEMBERS Commissioner Gedge motioned to table the election of the 2024 officers and other appointments to a meeting in the future after the full commission has been appointed by the City Council. Chair Hollist seconded the motion; vote was unanimous in favor. Commissioner Gedge motioned to begin discussions regarding adding a Public Comment section to the Planning Commission agendas, before the Administrative Public Hearing section, working towards aligning the Planning Commission’s rules of order with those used by the City Council. The motion was discussed between the commissioners and staff, with City Planner Greg Schindler noting the reasons he believes public comment was removed from meetings in the past. He feels as long as the commission clearly communicates to commenters whether they have the authority to address their concerns, it would be fine. If the commission does not have the authority to address a concern raised, they can direct staff to take those issues to the appropriate parties and share follow-up instructions with the concerned residents. Chair Hollist seconded the motion; vote was unanimous in favor. Commissioner Nathan Gedge gave a brief review of the City Council Meetings from January 16, 2024. G. SUMMARY ACTION – None H. ACTION – None I. ADMINISTRATIVE PUBLIC HEARINGS I.1. BOWTHORPE SUBDIVISION PRELIMINARY SUBDIVISION South Jordan City 3 Planning Commission Meeting January 23, 2024 Address: 2555 W 11400 S File No.: PLPP202300069 Applicant: Austin Bowthorpe Planner Miguel Aguilera reviewed background information from the Staff Report. Chair Michele Hollist asked about any shared access agreements granting the property owner access to the private road. City Planner Greg Schindler directed commissioners to ask the applicant, as that private road is owned by a lot to the south and the applicant would have details on any agreements. Commissioner Nathan Gedge asked to confirm that, despite the remnant lots size, due to the zoning, all agricultural rights have been removed. The property is still eligible for residential animal rights for things like chickens and other small animals. Planner Aguilera confirmed that information is correct. Chair Hollist invited the applicant forward to address the commission. Austin Bowthorpe (Applicant) – the property belongs to his father, and he confirmed a utility and access easement on the private road. That information was included in the submittal of this application. Chair Hollist opened the public hearing for comments; there were no comments and the hearing was closed. Commissioner Steve Catmull asked if the commissioners should be looking at easements and similar items at this stage of their review. Planner Aguilera noted that those things are generally looked at in his review. Planner Schindler agreed that it is standard practice for staff to look at those types of things before approvals. Regarding access easements, subdivisions could still be approved without that access but the applicant obviously would have no way to access their new subdivision. Since the city doesn’t grant easements on private roads, applicants in that situation are encouraged to work with the owner of the road or land on obtaining access. Commissioner Gedge motioned to approve File No. PLPP202300069, Preliminary Subdivision Application, based on this evening’s testimony and the Staff Report; Chair Hollist seconded the motion. Roll Call Vote Yes – Commissioner Gedge South Jordan City 4 Planning Commission Meeting January 23, 2024 Yes – Chair Hollist Yes – Commissioner Catmull Yes – Commissioner Bevans Motion passes 4-0, unanimous in favor. J. LEGISLATIVE PUBLIC HEARINGS – None K. OTHER BUSINESS Commissioner Nathan Gedge noted that the agenda published on the State Website included a Legislative Item; however, that item was not included in the final agenda for tonight’s meeting. When that happens, does the commission need to take any action to address or recognize the removal of that item. City Planner Greg Schindler shared that noticing requirement for the agenda in 10 days before the meeting. If something is dropped from the agenda, no notices are sent out to those related to the change, and the state does not require the published agenda to be changed on their website. Commissioner Laurel Bevans requested training on subdivision plats and the approvals required on different types of applications. Planner Schindler agreed to look into that and schedule training as appropriate. The next meeting currently has nothing on the agenda, and the commission and staff discussed the possibility of holding training during that time. They decided to wait until the additional commission members were appointed and sworn in before doing any training so they can be included. Staff will update the commissioners as it gets closer to the meeting of whether the meeting will be canceled and if they will be able to include future commissioners in a training that night. ADJOURNMENT Chair Hollist motioned to adjourn the January 23, 2024 Planning Commission Meeting. Commissioner Bevans seconded the motion; vote was unanimous in favor. The January 23, 2024 Planning Commission Meeting adjourned at 7:05 p.m. This is a true and correct copy of the January 23, 2024 Planning Commission minutes, which were approved on February 13, 2024.