Planning Commission Meeting - ARCHIVED

CITY OF SOUTH JORDAN ELECTRONIC PLANNING COMMISSION MEETING COUNCIL CHAMBERS May 13, 2025 Present: Chair Nathan Gedge, Commissioner Michele Hollist, Commissioner Lori Harding, Commissioner Laurel Bevans, Commissioner Sam Bishop, City Assistant City Attorney Greg Simonson, City Planner Greg Schindler, Deputy Recorder Cindy Valdez , Deputy City Engineer Jeremy Nielsen, IT Director Matt Davis, GIS Coordinator Matt Jarman Absent: Commissioner Steven Catmull Other: Mya Van Komen 6:32 P.M. REGULAR MEETING A. WELCOME AND ROLL CALL –Chair Nathan Gedge Chair Gedge welcomed everyone to the Planning Commission Meeting and noted that (5) of the Planning Commissioner’s are present. Commissioner Catmull is excused from tonight’s meeting. B. MOTION TO APPROVE AGENDA Commissioner Hollist motioned to approve the May 13, 2025 Planning Commission Agenda. Chair Gedge seconded the motion. Vote was 5-0 unanimous in favor; Commissioner Catmull was absent from the vote. C. APPROVAL OF THE MINUTES C.1. Approval of the April 22, 2025 - Planning Commission Meeting Minutes. Commissioner Bevans motioned to approve the April 22, 2025 Planning Minutes with corrections. Commissioner Gedge seconded the motion.Vote was 5-0 unanimous in favor; Commissioner Catmull was absent from the vote. D. STAFF BUSINESS Planner Greg Schindler said I don't know how many of you know that Steven Schaefermeyer has resigned. I will have a new boss starting next Monday, Brian Preece will take take over his postion, he was my boss many years ago, so I'm familiar with how he does things, and I'm really glad that they chose somebody that is already here, and we know. South Jordan City 2 Planning Commission Meeting May 13, 2025 E. COMMENTS FROM PLANNING COMMISSION MEMBERS Chair Gedge said we are sad to see Mr. Schaefermeyer go, but we wish him luck at his new job. I believe they will be combining Planning and Economic Development, is that correct? Planner Schindler said yes, that is correct. Chair Gedge said I had previous experience with the being combined at another municipality, so I think that's a good thing, F. SUMMARY ACTION G. ACTION H. ADMINISTRATIVE PUBLIC HEARING H.1. DAYBREAK URBAN CENTER PLAT 1 AMENDED Address: Generally located: 1) Ballpark Drive between Lake Avenue and Homeplate Drive 2) Homeplate Drive between Ballpark Drive and Split Rock Drive 3) Split Rock Drive between Homeplate Drive and Grandville Avenue. File No: PLPLA202500022 Applicant: Perigee Consulting on behalf of LHM Real Estate Planner Greg Schindler reviewed background information on this item from the staff report. Commissioner Bevans said did we lose a park lot on this amendment? it looks like on the original plat that there was a park lot in the middle. Planner Schindler said yeah, there was one, it was a park lot. The P 103 was a park lot, but it is no longer there. They made the lots bigger so the lots overall are larger in average size than on this one. Commissioner Bevans said the P Lot 102, that's running on the other side is still there, did we just lose the one on this side? Planner Schindler said we just lost the one on this side of the road, the north side is still there, that's not being changed. Commissioner Harding said is there any concern with the roads not lining up? It is here to be amended, but it went straight across to that road and with the amendment it's down further. 2 South Jordan City 3 Planning Commission Meeting May 13, 2025 Planner Schindler said that would be that lane that connects across the street, but they're going to have to change one of them, and most likely it would be the lane in here. Probably when the final plat comes through they will have to have a new name for that lane, because they need to line up and they don't anymore. Chair Gedge opened the Public Hearing to comments. There were none. He closed the Public Hearing. Commissioner Hollist motioned to approves File No. PLPLA202500031 Daybreak Village 12B, Plat 1 Ammended Subdivision. Chair Gedge seconded the motion. Roll Call Vote was 5-0 unanamous in favor; Commissioner Catmull was absent from the vote. I. LEGISLATIVE PUBLIC HEARINGS J. OTHER BUSINESS J.1. Discussion regarding Commission Rules for 2025. The Planning Commission had a discussion regarding the rules for 2025 (See Attachment A) ADJOURNMENT Commissioner Hollist motioned to adjourn. Chair Gedge seconded the motion. The Planning Commission Meeting adjourned at 7:35 p.m. This is a true and correct copy of the May 13, 2025 Planning Commission minutes, which were approved on May 27, 2025. 3  City of South Jordan Planning Commission By-laws and Rules of Procedure A. ORGANIZATION 1. Selection of the Chair and Officers. a. At the first regularly scheduled meeting of each year, the Commission shall have an agenda time to select a new Chair and officers for the next calendar year. b. Selection of the Chair and officers shall be made separately through open nomination for selection from any Commissioner. If only one Commissioner is nominated for either position, an approval vote of the Commission shall determine the selection. If more than one Commissioner is nominated for an office, a simple majority of the Commissioners present during a vote shall determine the selectee. Any commissioner may serve more than one term and/or in a Commission office if properly nominated and selected. c. In the event of any officer vacancy, the commission will follow the process described in Section A.1.b. 2. Duties of the Chair. a. To call meetings of the Commission to order on the day and time scheduled and proceed with the order of business. b. To receive and submit, in the proper manner, all motions, recommendations, and propositions presented by the Commissioners. c. To put to vote all issues and items which are properly moved upon, or necessarily arise in the course of the proceedings and to announce the result of any such actions taken. d. To inform the Commission, when necessary, of any point of order or practice. In the course of discharge of this duty, the Chair shall have the right to call upon legal counsel or staff for advice. e. To maintain order at all meetings of the Commission including the maintenance of a respectful, orderly, appropriate, and professional atmosphere. f. To move the agenda along, reduce redundancy by limiting time allowed for comment, whenever possible, set guidelines for public input, and reference handouts and procedures during meetings. g. Recognize speakers and Commissioners prior to receiving comments and presentations. h. Ensure the legal due process to all items and people involved in each item of each meeting agenda; and i. Ensure that a quorum will be present prior to public notice for a commission meeting being posted. j. Coordinates with City Staff to ensure that mandatory training is completed. 3. Duties of the Vice Chair. The Vice Chair shall have and perform all of the duties and functions of the Chair in the absence of the Chair. 4. Temporary Chair.  a. In the event of the absence or disability of the Chair and Vice Chair, and with a proper quorum present, a temporary Chair shall be selected to conduct business prior to any agenda item to serve as the temporary Chair until the return of the either the Chair or Vice Chair. b. The temporary Chair shall be nominated and selected in the same manner as the regular nomination and selection of the Chair. 5. Quorum. The Commission follows City code 17.16.010a as the definition of a quorum. At least 3 Commissioners must be in attendance. No action of the Commission shall be official or have any effect except when a quorum of the Commissioners are present. While City of South Jordan encourages the physical attendance of all of its Commissioners at the meeting anchor location, there is, from time to time, a need for Commissioners to connect to meetings via the electronic meeting method includeding in the meeting notice. At a minimum, one Commissioner must be physically in attendance at the meeting anchor site. \ 6. Placing Items on the Agenda. A request for an item to be on a Commission meeting agenda may be initiated by the Chair, two Commissioners, the staff, the Mayor, or the City Council. Agenda items must be in compliance with all public meeting requirements including noticing. B. MEETINGS 1. Meeting Schedule. a. Meetings of the Commission are typically held on the 2nd and 4th Tuesdays of each month, with the exception of those meetings rescheduled or cancelled, are to begin promptly at 6:30 p.m., and are to be held in the City Council Chambers of City of South Jordan Hall. Alteration to the time of day or place a meeting is to be held may be made through special notice and advertisement of the meeting which states the specific alteration(s). b. The determination of the General Meeting Schedule shall take into consideration the dates for which meetings will be scheduled, conflict with City observed holidays, and the possibility of special meetings or the cancellation of meetings to avoid conflicts. c. Following determination of a General Meeting Schedule, the Commission shall approve the schedule through the proper approval process. Following approval, the adopted meeting schedule shall be posted by the Commission Secretary in the Community DevelopmentPlanning Department, distributed to each Commissioner, and advertised in a newspaper of general circulation throughout the City. d. Open Meetings. Every meeting of the Commission is to be open to the public and conducted in accordance to the Utah State Open and Public Meetings Act (U.C.A. 52-4-1 et. Seq.). 2. General Order of Business. The business of the Commission at its meetings shall generally be conducted in accordance with the following order, unless otherwise specified • Welcome and Roll Call • Motion to Approve Agenda • Approval of the Minutes • Staff Business  • Comments from Planning Commission Members • Summary Action • Action • Administrative Public Hearings o Conditional Use Permit Applications o Subdivision Applications o Site Plan Reviews • Legislative Public Hearings o General Plan and Amendments o Rezoning Applications o Annexation Applications o Code Amendments • Other business • Agenda Items and Public Hearings • Adjournment0 3. Public Forum. TheCommission agenda generally does not allow members of the general public to address the Commission regarding issues which are not listed on the posted agenda. However, upon majority vote of the Commission, Public Forum may be allowed and shall adhere to the following parameters: a. Time Limit. This portion of the agenda should not last more than approximately 30 minutes combined for all speakers. Speakers should limit their comments, under the jurisdiction of the Chair, to approximately two minutes. Speakers declaring their representation of a group of the general public present may be allotted an extended amount of time to address the Commission, at the discretion of the Chair, so long as the extension does not limit the ability or time for other members of the general public to address the Commission. b. Speakers to be Heard. Speakers wishing to be heard shall make their comments from the speaker's podium within the City Council chambers, or other locations of the meeting, with the exclusion of recognized exceptions due to a disability of the speaker. All comments shall be directed towards the Commission and should be made in a respectful and concise manner. c. Written Comments. Members of the general public may, and are encouraged to submit written comments relating to any item of City business to the City Planning Department, 12:00 pm local time on the day of a Commission meeting, and said comments may be read and distributed to the Commission for their review. The Commission may conduct discussion as deemed appropriate regarding any comments submitted. d. Repetitious Comments. Members of the general public addressing the Commission shall not present the same, or substantially same items or arguments to those provided by other members of the general public. Once an item has been heard by the Commission and determined to necessitate an action or necessitate no action the same, or substantially same, item may not be presented by the same member of the general public or any other. 4. Procedure of Consideration of Agenda Items. The following procedure will normally be observed for all agenda items, however, it may be rearranged at the discretion of the Chair for an individual item, for the expeditious conduct of business: a. Introduction of the item by the Chair; b. Staff presentation and recommendation; c. Presentation of the proposal by the applicant(s); d. Public Hearing to be conducted according to paragraph B5 below. e. Commission Discussion. The discussion shall be confined to the Commission unless any Commissioner requests specific additional information from staff, the applicant(s), or via a majority vote of the Commission a member of the general public present who is or may be directly involved or impacted by the issue under consideration; and f. Motion and Vote. The Chair may outline the possible actions of approval, approval with conditions, tabling, or denial prior to entertaining a motion. Voting shall be in accordance with section F below. 5. Public Hearings. a. Procedure 1. Opening of the public hearing by the Chair. 2. Testimony by citizens present to discuss the item through comment or testimony of facts or arguments; 3. Closure of the public hearing by the Chair. b. Public Comment During Public Hearings. Comments, testimony, and presentations from the public shall be respectful, pertinent, relevant, concise, and confined within a three-minute timeframe. A spokesman for a group of citizens wishing to make similar comments regarding the agenda item should be allowed up to five minutes.. Public comments should be non- repetitious. The Commission Chair shall have the ability to discontinue the receipt of public comment at his/her discretion if the commentary and testimony becomes repetitious, disrespectful, rude, or otherwise rowdy. All public comment shall be directed toward the Commission and may only be received in writing or from the speaker's podium, with the exclusion of recognized exceptions due to a disability of the speaker, within the location of the meeting. Public comment not originated from the podium shall not be accepted or considered by the Commission. c. Commission Action. . Comments from the public shall be received and weighted but not responded to by the Commission during the public hearing. d. Public comment may be limited to 30 minutes at the Chair’s discretion for each agenda item requiring public hearing 6. Continuance of Agenda Items. Review of any agenda item being held or noticed to be held by the Commission at any meeting of the Commission may, by order or notice of continuance, be continued or re-continued to any subsequent meeting. 7. Adjournment. No Commission meeting shall be permitted to extend past 10:00 p.m. unless a unanimous vote of the Commissioners present determines an  extension of the meeting past 10:00 p.m. With such a vote, the motion for extension shall include a specific amount of time for the extension of the meeting and a determination of which remaining agenda items are to be considered in the extension. Remaining agenda items for any meeting not extended past 10:00 p.m., or otherwise not fully addressed within the extended time, shall have a motion for continuance made upon them, either to the next regularly scheduled meeting or to a specially called meeting, prior to the meeting's adjournment. No item on a noticed agenda shall be left without action being taken regarding that item, through formal action or continuance, prior to the adjournment of any meeting. c. RIGHTS AND DUTIES OF THE COMMISSIONERS. 1. Meeting Attendance. Every Commissioner shall attend each meeting of the Commission unless excused or unable to attend due to extenuating circumstances. Any Commissioner expecting to be absent from a meeting of the Commission shall notify the City Planning Department and/or the Chair. 2. Conflict of Interest. a. If any Commissioner has a conflict of interest with an item on an agenda, the Commissioner shall declare the conflict before any testimony for that item is heard. The Commissioner may then choose to step down from the Commission table and withdraw from discussion and voting on the agenda item. Following action by the Commission on the agenda item, the Commissioner may return to the Commission dais and resume his/her duties as a Commissioner. In the event the commissioner declines his/her option to step down after declaring a conflict of interest, the Chair shall ask if any Commissioner wishes to request a vote on the conflict. 1. If a request is made, the Commissioner making the request shall detail his/her request including any request to have the Commissioners step down and/or withdraw from discussion or voting. The remaining Commissioners, other than the Commissioner declaring the conflict of interest, shall vote as to the request. A simple majority of the remaining Commissioners voting in favor of the request shall approve the request. The Commissioner declaring the conflict of interest shall then comply with the approved request. If an approval is not achieved, the Commissioner declaring a conflict of interest may proceed under his/her own recognizance. 2. If no such request is made, the Commissioner declaring a conflict of interest may proceed under his/her own recognizance. b. Any Commissioner who feels he/she, or another Commissioner, may have an actual, apparent, or reasonably foreseeable conflict of interest shall declare such feelings. Such declarations shall be determined and handled as in Section C-2-a herein. c. No Commissioner with an actual, or possible, conflict of interest shall, at any time before, during, or after the meeting, attempt to use his/her influence with another Commissioner with regard to the agenda item in question. d. Conflicts of interest are determined to be any personal, familial, or financial tie between the Commissioner and the applicant or the item of any manner of business.  e. A Commissioner may appear before the Commission through his/her employment or as an advocate or agent for a proponent, or as the applicant, only after declaring his/her conflict of interest and stepping down from the Commission table. f. A Commissioner shall not sell or offer to sell services, or solicit prospective clients or employment, by stating an ability to influence Commission decisions or on the basis of being a Commissioner. A Commissioner must not use the power of his/her appointed office as a Commissioner to seek or obtain any special advantage. 3. Not to Vote Unless Present. No Commissioner shall be permitted to vote on any question, matter of business, or agenda item unless the Commissioner is present at the meeting in which the vote is taken and the result is announced regarding the issue. No Commissioner shall give his/her proxy to any other person to vote on any issue. 4. Special Meetings. A Special meeting may be requested by any Commissioner to hear matters of Commission business. It shall be at the discretion of the Chair to grant or deny such a request and schedule such a meeting, as necessary. 5. Quorum. A simple majority or a minimum of 3 Commissioners, whichever is greater of the total of the Commissioners present shall constitute a quorum for the transaction of business. Any Commissioner choosing to abstain from a vote on an agenda item shall be included when in consideration of a quorum. Any Commissioner disqualified under the terms of a conflict of interest shall not be included when considering the presence of a quorum. When a conflict of interest results in a lack of Commissioners present to approve a motion, the issue, at the discretion of the Chair, may be heard by the Commission but may not have action taken upon it until an adequate amount of Commissioners can be present to properly vote on the issue. 3. Lack of a Quorum. No matters of business shall be heard, unless caused by a conflict of interest disqualification, unless a proper quorum is present. In the event a quorum is not present for a scheduled meeting of the Commission, the meeting shall be canceled, only after a reasonable allowance of time for a quorum to arrive through a motion for adjournment. No second shall be required for such motion. 4. Commissioner Decorum. a. Appearance. Commissioners in attendance at each meeting shall portray an appropriate appearance as a representative of City of South Jordan to conduct the meeting in a serious, respectful, and sincere manner. b. Actions. At no time shall any Commissioner make any comments, gestures, or other similar actions which is or can be portrayed to be demeaning, insulting, or disrespectful of the other Commissioners, staff, applicant(s), or any member of the general public. D. ORDER AND DECORUM. 1. General Decorum. The atmosphere of a Commission meeting shall be conducted with the utmost respect for and by all parties. All those in attendance shall conduct themselves in a courteous, mindful, professional, sincere, and appropriate manner for the nature of the proceedings. Things and actions such as booing, hissing, cheering, clapping, throwing objects, obscene gestures, harassing comments, or other similar or obnoxious behavior shall not be tolerated.  2. Due Process. The Commission Chair shall conduct each meeting in such a manner so as to afford due process throughout the proceedings. 3. Chair's Authority. It shall be the authority and discretion of the Commission Chair to order the removal of any individual member of the general public present at a Commission meeting, groups of the general public, or the removal of the general public present in its entirety, for the duration of the discussion and consideration regarding any single agenda item, or for the remainder of the meeting, if said person or groups of people become rude, disrespectful, disruptive, or otherwise rowdy towards the Commission, any single Commissioner, staff, the applicant, or other members of the general public. 4. Chair's Adjournment. In the event of refusal to leave the meeting by any member of the general public under the authority granted under Section D-4 herein, it shall be the authority and discretion of the Commission Chair to promptly adjourn any meeting of the Commission when said meeting becomes out of hand, unruly, overly disruptive, or otherwise inhibitive to the conduct of the City's business until such time as business can be conducted in an appropriate manner. E. MOTIONS. 1. Making a Motion. Any Commissioner, including the Chair, may make or second any motion. 2. Findings. Motions for approval, denial, or approval with conditions should state reasons, issues, and facts leading to the motion within the motion. 3. Motions Repeated. Motions may be repeated for clarification, further understanding, or consideration at the request of any Commissioner, or by staff for the purpose of clarification for the official record. 4. Legal Counsel. Any Commissioner may request legal advice from the City legal counsel in the preparation, discussion, and/or deliberation of any motion. 5. Second Required. Each motion of the Commission must be seconded with the exception of a motion to adjourn the Commission meeting. 6. Withdrawing a Motion. After a motion has been stated, the motion resides in the possession of the Commission but may be withdrawn by the author of the motion at any time prior to the motion being put to vote. Withdrawal of a second shall become automatic with the withdrawal of the motion. 7. Motion to Table. A motion to table an agenda item shall be accompanied by the reasoning and rationale for the tabling, such as further study or pending further information or review, and whenever possible, a specific date for which the issue would be reheard. 8. Amending Motions. When a motion is pending before the Commission, any Commissioner may suggest a motion amendment to the author of the motion at any time prior to the motion being put to vote. The amendment must be accepted by the author of the motion and the author of the second in order to amend a motion. Amendments to an amended motion shall be handled in the same manner. 9. Reconsideration of Motions. Any Commissioner who voted in favor of any approved motion may offer a motion to reconsider the motion at any time during the meeting in which the vote took place or during the review of the minutes of the meeting in which the vote took place. A motion to reconsider must pass an approval vote in order to reconsider the action taken. If reconsideration finds that the previously approved motion should stand, no formal vote shall be necessary. If the former motion is to be amended or made void, the reconsideration motion shall be put to a formal vote of the Commission.  10. Motion to Recess. Any Commissioner may offer a motion for recess, and have said motion considered and voted upon, at any point during a Commission meeting. Any such motion shall contain a specific time to reconvene the meeting. No such recess shall be made for a period of time greater than one hour. 11. Dead Motions and New Motions. In the event that a seconded motion does not carry due to the lack of an adequate sustaining vote, the motion is determined to be dead and the discussion and consideration of the agenda item shall continue until another motion and second are offered and approved. 12. Call the Question. To end a debate immediately, the question is called (say "I call the question") and needs a second. A vote is held immediately (no further discussion is allowed). A two-thirds vote is required for passage. If it is passed, the motion on the floor is voted on immediately 13. Motion to Adjourn. A motion to adjourn shall be required to conclude every Planning Commission meeting, following the addressing of each item on the agenda for that specific meeting. No second shall be required for a motion to adjourn so long as the Chair declares the meeting closed. F. VOTING. 1. Changing a Vote. No Commissioner shall be permitted to change his/her vote once the Chair has declared the result of the decision. 2. Abstention. Any Commissioner may choose to abstain from voting on any agenda item if the Commissioner perceives a personal legal implication or other conflict. Commissioners wishing to abstain may remain at the Commission table and participate in the discussion. Reasoning for abstention is not required to be revealed prior to the vote being taken, but must be disclosed as a part of the Commissioner's vote for abstention in order to ensure that no conflict of interest has occurred. Without limitation, Commissioners may abstain from voting to approve the Commission minutes for any Commission meeting at which that Commissioner was not present. 3. Process of Voting. Any agenda item requiring a vote of the Commission to determine a decision or a recommendation, with the exception of those items requiring a roll call vote, shall be conducted follow the Chair's recognition of a motion and a second regarding the agenda item and the allowance for Commission discussion, by: a. The Chair's request for "All those in favor of the motion regarding... b. The simultaneous vocalization of "Aye" or “Yes” by the Commissioners voting in favor of the motion; c. The Chair's request for "All those opposed to the motion regarding... d. The simultaneous vocalization of "Nay" or “No” by the Commissioners voting in opposition to the motion; the Chair's request for "All those wishing to abstain from voting on the motion regarding... "; f. The simultaneous vocalization of "Abstain" by the Commissioners wishing to abstain from voting on the motion; and g. The Chair's declaration of the voting results. 4. Unanimous or Total Votes. At any time during the voting procedure, described in Section F-3 herein, that a unanimous vote occurs or all Commissioners declare their vote  prior to the completion of the process in its entirety, the Chair may immediately supersede the procedure, declare the result of the vote, and proceed with the remainder of the agenda. 5. Roll Call Vote. A roll call vote shall be held to vote on motions made regarding: a. The approval of an agenda item where the Commission is the designated approving body; b. Recommendations to the City Council regarding ordinances, amendments to the City Code, adoption or amendment of the General Plan, or the adoption or amendment of any City master plan; or c. The adoption of any Commission resolution. 6. Conducting a Roll Call Vote. When a roll call vote is necessary, the Planning Commission Chair shall, following a motion, second, and Commission discussion, request a vote individually from each Commissioner present. Each Commissioner shall, when called upon, declare their vote orally by stating "Aye"or “Yes” if voting in favor of the motion being considered. "Nay" or “No” if voting in opposition of the motion being considered, or "I abstain from voting” due to When a roll call vote is necessary, each Commissioner's vote shall be recorded individually in the official minutes of the meeting. G. SUSPENSION OF RULES. 1. Non-Exclusive Rules. The rules set forth are not exclusive and do not limit the inherent power or general legal authority of the Commission, or its Chairperson, to govern the conduct of Commission meetings as may be considered appropriate from time to time or in particular circumstances for the purposes of orderly and effective conduct of the affairs of the City. 2. Amendment and adoption of Commission by-laws to supersede those contained herein shall follow the same procedure as the adoption of these by-laws. A motion may be made by any Commissioner to review the by-laws for amendment at any time following their inception. A sustaining vote shall be required to open the review of the by-laws for amendment. 3. The adoption of these by-laws, and any successors, shall be done only after the publication of a notice of review and adoption of these by-laws in a format(s) consistent with State law within the City at least 10 days prior to the meeting in which the adoption will be considered. 4. The general public shall have the opportunity to review and comment upon these by-laws prior to the adoption by the Commission. H. These Commission by-laws will be superseded by any State of Utah law or City of South Jordan code that are in conflict. RECORDING OF BY-LAWS. 1. These by-laws, and all subsequent amendments, shall be recorded by the City Recorder and copies of which shall be distributed to each Commissioner and the Planning Department. Approved by the City of South Jordan Planning Commission this xx day of month, 2025 first name last name, Planning Commission Chair Attest: Approved by the City of South Jordan Council this XXth day of month, 2025 •