CITY COUNCIL BUDGET WORKSHOP #1 April 14, 2026

CITY COUNCIL BUDGET WORKSHOP #1 Tuesday, April 14, 2026 at 6:30 PM Council Chambers A. ROLL CALL B. PUBLIC HEARINGS 1) Presentation of Proposed FY27 School Budget (Postponed from April 7, 2026) POSITION PAPER OF THE CITY MANAGER As the School Board had yet to adopt a proposed budget for FY27 by the April 7, 2026 City Council public hearing date, their budget presentation was postponed to this evening. Councilors will hear details of the proposed budget from School officials and will be able to ask questions about that budget. After members of the public provide their comments, Councilors can then utilize this hearing to provide guidance to the School about their budget request. If Council elects to increase or decrease the School budget amount, it can only do so to the bottom line number per State law and City Charter. Council cannot dictate which specific items to add/cut/increase/decrease, including whether or not a school building is closed. Should a majority of the Council opt to increase or decrease the bottom-line School budget amount, the School Board would then need to meet to discuss how it would make additional cuts (if decreased) or spend the additional funds (if increased). That revised budget would then be presented at the May 5, 2026 Council public hearing on the School budget, at which time Council votes to send the budget to voters for the validation referendum (which will be held on June 9, 2026). School budget materials can be found on the School Department website at: https://www.spsdme.org/page/budget27. The City's budget documents, including last week's presentation by the City Manager, can be found at: https://www.southportland.gov/Archive.aspx?ADID=177. Page 1 of 4  Members of School staff and the School Board will be present for this item. C. WORKSHOP DISCUSSION 1) Budget Workshop #1 POSITION PAPER OF THE CITY MANAGER The City Council will hold the first of three budget workshops on Tuesday, April 14th. Smaller departments will have approx. five to ten minutes to provide a brief overview to Councilors, with larger departments having up to ten to fifteen minutes to do so. The public will then have a chance to comment and Councilors will then have the opportunity to ask questions and make comments. If there are any items that Councilors wish to add/delete/increase/decrease funding for, those items should be placed in the "parking lot". All parking lot items from the first and second workshops will be discussed at the third/final budget workshop (May 12), where Council will ultimately decide whether to include these items in its budget. For any item requested to be placed in the parking lot, please use the following script:  “I would like to [add/remove/increase/decrease] [$ amount] in funding for [budget item] in the [department name] budget. o [If add or increase]: "I would like the additional funding to come from [raising taxes, cutting another item]." [Specify item to be cut so that can be added to the Parking Lot as well] o [If delete or decrease]: "I would like the savings to be applied to [lowering taxes, funding another item]." [Specify the item to be funded so it can be added to the Parking Lot as well]. o [Optional]: "I would also like the following information about this item: [describe info sought].” Tonight's order of departments include:  City Clerk  Human Resources/Benefits  Social Services/GA  Police  Fire  Library  Sustainability  Public Works  Facilities  Parks, Rec, Waterfront & Golf Course Page 2 of 4  Note: The School budget was initially listed as a workshop item. However, since the presentation and public hearing of the FY27 proposed School budget was postponed from April 7 to this evening, that hearing will serve as a de facto workshop whereby Councilors can ask questions and provide guidance as needed. Budget materials can be found at: https://southportland.gov/Archive.aspx?ADID=177 Finance Director Ellen Sanborn, Deputy Director Rhonda Glidden, and I will be present throughout the workshop, along with the relevant department and division heads during their allotted times. D. PROPOSED WORKSHOP DISCUSSION 1) Review of Workshop Schedule Below is the remaining workshop schedule for 2026: April 28, 2026 – Workshop  Budget Workshop #2 (Remaining Depts TBD) May 12, 2026 – Workshop  Budget Workshop #3 (Parking Lot) June 11, 2026 – Workshop (Thursday)  DEP/CDC Air Quality Report (tentative)  City Facilities July 14, 2026 – Workshop  City Facilities September 8, 2026 – Workshop  City Facilities November 12, 2026 – Workshop (Thursday)  Mayoral Caucus  City Facilities There are no specific workshop meetings in August (Council summer break), October (City Manager & Asst. Manager away at conference), and December (Council winter break). Page 3 of 4  There are six items on the "Awaiting Dates" list: 1. Future Use of City Hall, Hamlin, & Main Library a. On hold while a decision is made about City facility locations 2. Wainwright Festivals a. Now that the family has expressed opposition to festivals, staff is asking Council to remove this item from the list 3. Dog Park a. Staff have retained a consultant and will be working toward a recommendation to bring to Council in the future 4. Discussion About City's Intent for Future Use of Willard Fire Station a. Requested by Willard Hose Co., has overlap with paid parking but ready to be scheduled otherwise 5. Pay As You Throw Follow-Up a. Ready to be scheduled 6. Development of 25 Southeast Rd for Housing a. Can be ready with a month or so notice to staff Council is being asked to remove item #2 and provide guidance as to whether it wishes to slot in any of the three items that are ready to be added to an agenda. E. ADJOURNMENT Items may only be introduced after 11:00 p.m. upon a majority vote of Councilors present and voting. Items on a regular meeting agenda not introduced pursuant to this rule shall be placed on the next regular meeting agenda. Page 4 of 4