Public Arts Committee

Public Arts Committee - Aug 03 2026 Agenda Monday, August 3, 2026 at 5:00 PM 829 Sawyer St., Hauesser Conference Room South Portland, ME 04106 Google Meet joining info Video call link: https://meet.google.com/osr-tovg-rar Or dial: (US) +1 513-536-8135 PIN: 239 233 561# More phone numbers: https://tel.meet/osr-tovg-rar? pin=3291035425555 Phone Numbers (US) +1 513-536-8135 PIN: 239 233 561# Members of the public will need to use the raise your hand feature in Google Meets to be called on and heard during the public comment portions of the agenda item. Page A. Attendance / Roll Call 1. Attendance / Roll Call Member Name Seat Name Allison R Dale Seat 1 Eric Wittman Seat 7 Marc Chillemi Seat 5 James LaPlante Seat 4 Liz Salamone Seat 2 Deidra Levasseur Seat 3 Willys DeVoll Seat 6 (Vacant) Youth Representati ve Marin Stephens Staff Liasion B. Administrative Items Page 1 of 5  1. Review and Approve Meeting Minutes 3 Committee to review and approve July 6, 2026 PAC Meeting Minutes Draft PAC Meeting Notes 7.6.26_laplante.v2.pdf C. Member Update 1. Round Robin Discussion D. Old Business 1. Staff Updates  None 2. Trailside Art Project Updates  James LaPlante will give updates to committee on trailside art project: o Install of demo sign o Call for artists o Scoring Sheet 3. Art in the Park Sign Tabling  Committee to review Art in the Park Tabling Schedule for Saturday, August 8th E. New Business 1. Brass Roots Fest  Committee to review volunteer opportunities at Brass Roots Fest F. Public Comment Period G. Current and Future Projects 1. Future Agenda H. Adjournment 1. Adjourn Page 2 of 5  PUBLIC ARTS COMMITTEE MEETING NOTES JULY 2026 July 6, 2026 5:00pm – 6:30pm 829 Sawyer Street, Haeuser Room and Google Meets MOTION VOTE SECTION OF MEETING NOTES Approve minutes of June Unanimous B.1 2025 meeting A. ATTENDANCE/ROLL CALL Member Seat Present/Absent James LaPlante, Chair 4 Present Deidra Levasseur, Vice- 3 Absent Chair Willys DeVoll, Secretary 6 Absent Allison Dale 1 Present Elizabeth Salamone 2 Present Eric Wittman 7 Present Marc Chillemi 5 Present Kevin Anderson Staff Present B. Administrative Items 1. Review and Approve Meeting Minutes • Motion: Approve minutes of May 2026 meeting o Passes unanimously C. Member Update 1. Round Robin Discussion • No Round Robin items this month D. Old Business 1. Staff Updates • Maine Arts Commission Creative Communities Grant & Feedback on Submission Page 3 of 5  o Committee discussed recommendation to clearly separate the city's capital improvement funds for infrastructure from the creative grant funding used for artist awards. o Committee discussed the difficulty of adhering to the city's fiscal year schedule when applying for municipal -based grants and agreed that they should contact the grant organizers to provide feedback on these timing challenges. o The committee discussed the need for a detailed evaluation plan for future submissions and reflected on a past mural project where they successfully used a specific, bulleted description of desired characteristics to manageably score and select effective artwork. o Change the color for Private Art. • Public Art Map and Draft of Public Art Map Recommendation Form o Add a photo upload o Add a Other/Misc. section to type of art. o Add a Public or Private option. • Update on Director – Econ. Dev. Dept. creating a directory for businesses, including artist spaces and galleries 2. Trailside Art Project Updates • Deposit payment to Josh was delayed so timing is very tight for fabrication of the post / framing, but still possible • James has set up a meeting this Thursday to coordinate between Josh Reiman the fabricator and Karl Coughlin from Parks and rec to coordinate installation logistics and timing. • Goal is to have the installation up and completed the last week of July for the Art in the park Event. E. New Business 1. Trailside Art Project Call for Artists • Current call for artists draft was reviewed by the committee • It was debated whether or not to include more specific direction of language as to what themes or kinds of art we are asking for. • It was decided best to leave the call a more open to attract a larger diversity of artists. • Current call for artists language was approved by the committee. 2. Art in the Park Sign Up for Tabling • Allison & Liz 9-11am • Marc 11-12pm • Deidra or Willis 12-2pm (One of them needs to be asked) • James 2-4pm F. Public Comment Period • No comments G. Current and Future Projects 1. Future Agenda Page 4 of 5  • Marc would like to add discussion about supporting his music festival in September and the PAC’s participation in the event. H. Adjournment 1. Adjourn Page 5 of 5