City Council

RECORD OF PROCEEDINGS SPECIAL COUNCIL MEETING TUESDAY, MAY 26, 2015 – 7:30 P.M. MAYOR MATTHEW E. BRETT PRESIDING MEMBERS PRESENT: Koons, Kostura, Porter, Carroll and Dishong MEMBERS PRESENT: Binder OFFICIALS PRESENT: Fiscal Officer Romanowski, Street Commissioner Johnson, Engineer Haibach VISITORS: None Mayor Brett called the Special Council meeting to order and led the Pledge of Allegiance to the Flag. Fiscal Officer Romanowski read the roll. BILLS LIST: Koons moved to ratify the May 15, 2015 bills list #2 in the amount of $12,325.03, seconded by Kostura. Roll call – ayes, all. Motion carried. Kostura moved to approve the May 29, 2015 bills list in the amount of $23,717.37, seconded by Dishong. Roll call – ayes, all. Motion carried. Binder arrived at 7:32 pm. 2015 ROAD PROGRAM: The bid opening for the 2015 Road Program was held on Thursday, May 21st at Village Hall. The Engineer stated the base bid for repaving Foxhall, Potomac, Waterford and Fairfax was estimated at $335,000 and the alternate for repaving Parkland was estimated at $85,000. There were two bids received, one from Specialized Construction at $334,703.75 for the base bid and $77,235 for the alternate, and another bid from Ronyak Paving, Inc. which came in at $358,883 for the base bid and $100,570 for the alternate. Specialized Construction was the low bidder. The Fiscal Officer stated that $325,000 was budgeted for the 2015 Road Program and engineering services. The appropriations will need to be amended whether or not Council decides to approve the alternate as well. The Engineer estimated his charges at about $22,000 for the program. The Mayor suggested that Council approve the base bid and alternate. Kostura and Dishong agreed with completing the alternate as well. Much discussion followed concerning the proposed roads for this project including the ratings of the roads and how the rating is determined. 5/26/15 SPECIAL COUNCIL MEETING Page 1 of 2 Porter introduced an ordinance amending the appropriations increasing Income Tax transfers expenses by $111,000 and Street Maintenance expenses $111,000 and declaring an emergency. Porter moved to waive further readings, seconded by Carroll. Roll call – ayes, all. Motion carried. Porter moved to adopt, seconded by Carroll. Roll call – ayes, all. Motion carried. Ordinance 2015-22 Porter introduced an ordinance transferring funds from the Income Tax fund of $111,000 to the Street Maintenance Fund and declaring an emergency. Porter moved to waive further readings, seconded by Carroll. Roll call – ayes, all. Motion carried. Porter moved to adopt, seconded by Carroll. Roll call – ayes, all. Motion carried. Ordinance 2015-23 Porter introduced an ordinance to hire Specialized Construction for the 2015 Road Program for the base and alternate bid of $411,938.75 and declaring an emergency. Porter moved to waive further readings, seconded by Carroll. Roll call – ayes, Kostura, Porter, Binder, Carroll and Dishong. Nay, Koons. Motion carried. Porter moved to adopt, seconded by Carroll. Roll call – ayes, Kostura, Porter, Binder, Carroll and Dishong. Nay, Koons. Motion carried. Ordinance 2015-24 ADJOURNMENT: Being that there was no further business before Council, Carroll moved to adjourn, seconded by Kostura. Roll call, ayes - all. Motion carried. Meeting adjourned at 8:02 pm. ______________________________ ______________________________ Matthew E. Brett, Mayor Danielle Romanowski, Fiscal Officer Prepared by Jennell Dahlhausen 5/26/15 SPECIAL COUNCIL MEETING Page 2 of 2