City Council

South Salt Lake City Council REGULAR MEETING AGENDA Public notice is hereby given that the South Salt Lake City Council will hold a Regular Meeting on Wednesday, February 26, 2025, in the City Council Chambers, 220 East Morris Avenue, Suite 200, commencing at 7:00 p.m., or as soon thereafter as possible. To watch the meeting live click the link below to join: https://zoom.us/j/93438486912 Watch recorded City Council meetings at: youtube.com/@SouthSaltLakeCity Conducting Corey Thomas, District 2 Council Chair Sharla Bynum Sergeant at Arms South Salt Lake PD Opening Ceremonies 1. Welcome/Introductions Corey Thomas 2. Pledge of Allegiance Sharla Bynum Approval of Minutes February 12th, Regular Meeting No Action Comments 1. Scheduling City Recorder 2. Public Comments/Questions a. Response to Comments/Questions (at the discretion of the conducting Council Member) 3. Mayor Comments 4. City Attorney Comments 5. City Council Comments 6. Information Item a. Communication & Flash Vote Survey Results Julie Taylor Action Items Appointments by the Mayor 1. Tom Mills – Civilian Review Board Alternate Member Mayor Wood Unfinished Business 1. A Resolution of the South Salt Lake City Council Ariel Andrus to Participate in the Municipal Alternate Voting Methods Pilot Project (Ranked Choice Voting) New Business 1. A Resolution of the South Salt Lake City Council Sharla Bynum Expressing Support for Public Employees and Expressing Disappointment in the Enactment of H.B. 267 by the State of Utah See page two for continuation of Agenda South Salt Lake Regular Meeting Agenda February 26, 2025 Page 2 Motion for Closed Meeting Adjourn Posted February 21, 2025 Those needing auxiliary communicative aids or other services for this meeting should contact Ariel Andrus at 801-483-6019, giving at least 24 hours’ notice. In accordance with State Statute and Council Policy, one or more Council Members may be connected electronically. Public Comments/Question Policy Time is made available for anyone in the audience to address the Council and/or Mayor concerning matters pertaining to City business. When a member of the audience addresses the Council and/or Mayor, they will come to the podium and state their name and City they reside in. The Public will be asked to limit their remarks/questions to three (3) minutes each. The conducting Council Member shall have discretion as to who will respond to a comment/question. In all cases the criteria for response will be that comments/questions must be pertinent to City business, that there are no argumentative questions and no personal attacks. Some comments/questions may have to wait for a response until the next regular council meeting. The conducting Council Member will inform a citizen when they have used the allotted time. Grievances by City employees must be processed in accordance with adopted personnel rules. Have a question or concern? Call the connect line 801-464-6757 or email connect@sslc.gov City Communications sslc.gov Responsibilities City Communications Resident Engagement Department Support Manage the public image of the Improve the quality of life for Act as a support system for city by disseminating information residents by building relationships, all city departments and about city services, programs, encouraging participation in local facilitates dialogue to better events, policies, and initiatives municipal affairs, fostering educate and enhance public through city channels. Foster volunteer opportunities, sharing awareness of city activities community relations and build stories and collecting feedback, and operations. 2 awareness around our city. and understanding resident needs. Communications Team The Comms Team includes three individuals, with support from several departments who manage their social channels and/or send monthly e-news. Julie Taylor Neighborhoods Deputy Director Joseph Dane Communications Manager Ben Keller Public Outreach Coordinator 3 City Demographics South Salt Lake has a nighttime population of 27,000, and a daytime population ~3 times as large. 2020 Census Data  Primary Channels Website Print Newsletter E-news Digital Monitors Social Media ● Most ● Older demographic. ● Broad audience, ● Visitors at all city ● Wide audience. accessible. leaning younger. facilities. ● Delivered to every ● Target specific ● Primary location home in the city. ● Subscribers ● Easy to manage from demographics. for all city news. choose news desktop. ● High effort. High preferences. ● High effort. Low ● High effort. cost. Moderate ● Low effort. Moderate cost. High return High cost. High return. ● Low effort. Low cost. Low return. (potential). return. cost. Moderate return. Other Channels ● Community Bulletin Boards ● Door Hangers ● Utility Bill Inserts ● Banners ● Event Outreach ● Yard Signs ● FlashVote ● Community Partners ● Direct Mail ● Word of Mouth Response Summary City Communications FlashVote Survey on City Communications was conducted in December 2024, 215 respondents. Questions were: 1. Rate how we’re doing on communicating news and decisions. 2. What channels do you use to get city news? 3. How would you prefer to receive city news? 4. What topics are you most interested in learning more about? 8  MONTH 20XX 9 Key Findings 39% 4-5 (good to excellent) 32% 3 (ok) Rate how we’re doing. 24% 1-2 (terrible to bad) 5% not sure 57% printed newsletter Where do you get your city news? 50% social media (Choose all that apply) 43% utility bills 30% city website 66% email How would you like to get city news? 45% social media (Choose up to 4) 36% printed newsletter 32% website 84% infrastructure projects/updates 78% city programs and services What topics are you interested in? 67% community events and activities (Choose up to 5) 63% policy/ordinance changes 9  MONTH 20XX 10 Takeaways More E-news ● Email did not make the top 4 of how residents currently get city news, but did make the top 4 on how they would like to receive city news. ● Starting March, implement Constant Contact for city e-news sends. ● FY 25/26 goal: grow our email list, dedicate more resources to e-news, target the information residents want. Increase Social Engagement ● Social media is an important tool for sharing city information. We do a good job posting, but fall short in engagement. ● Creating a Social Media Policy that will help guide how we use social platforms, how we engage with target audiences, and voice for continuity. ● FY 25/26 goal: increase engagement on Facebook and IG, and spend money on social ads to boost city event attendance and participation in public feedback opportunities.  MONTH 20XX 11 Takeaways Website ● Residents currently use our website to access city news and information, and are telling us they want to keep that as a primary source of information. ● Working on expanding accessibility to meet ADA compliance standards. ● FY 25/26 goal: greatly improve search capabilities on the website, improve menu navigation, continue adding missing webpages, keep content updated. Information Topics ● Visually, it’s easy to see the City is growing with all of the development projects, infrastructure projects, new business openings, etc. We need to do a better job bringing residents along and keeping them informed. ● Timely communication and transparency go hand-in-hand. Prioritization is key. ● FY 25/26 goal: seek and launch new communication tool(s) that will help keep residents and businesses informed on utility outages and repairs, construction projects and impacts, and more. Community Values Survey NOW NING HAPPE  MONTH 20XX 14 Why Community Values Survey South Salt Lake is working with Y2 Analytics to conduct a Community Values Survey, which starts at the end of February and concludes middle of March. Survey results and data will be presented to the City Council and public. ● Statistically valid data representing our community at large. ● Common practice to conduct approximately every 5 years. ● Gain understanding of what current public opinion is on topics. ● Opportunity to align budget needs with community needs.  FY26 Plan/Needs Communication & Branding Graphic Design Support Targeting and Boosting Employ additional communication Increasingly, city departments are It’s a noisy world and we need tool(s) to enrich messages and needing support with graphic to ensure our messages are reach wider audience. More design design services. A professional being heard. Spending on and printing for outreach materials graphic designer will help us meet targeting and boosting and branding. department goals, and create messages will help us reach stronger city branding. intended audiences. 15 City Communications sslc.gov Tom Mills Objective To continue to share my motivation and passion for renewable energy for the greater good of the planet. CREATIVE ENERGIES, TECHNICAL SALES/POLICY ADVOCATE — 2017 TO PRESENT Help residential and commercial clients understand PV and Battery Storage technology and design it to meet their goals. Work with grassroots groups to help promote responsible solar policy. Respond to RFPs. Two REAP Grants ALPENGLOW SOLAR AND ELECTRIC, TECHNICAL SALES/POLICY ADVOCATE 2014 - 2017 Residential and Commercial solar sales, limited battery design UTAH SOLAR ENERGY ASSOCIATION, 2016 -2020 Organized local solar companies to revitalize a defunct association with the mission to work together to take on bad policy against PV Energy UTAH GRASS ROOT GROUPS 2016 - PRESENT Utah Clean Energy, Utah Sustainable Business Network, HEAL Utah, UCARE, Stewardship Utah, o2 Utah, Sierra Club National and Utah chapters, Summit Reality Professionals FACE TIME WITH UTAH LEGISLATORS 2016 - PRESENT Sen Wayne Harper, Sen Nate Blouin, Rep Gay Lynn Bennion, Rep Sahara Hayes, Sen Kirk Cullimore Education Penn State University, Journalism, Bachelors Degree Pennsylvania College of Technology, Electronics Associate Degree Skills Energy Tool Base, Helioscope, OpenSolar, PV Watts Software along with Mac and PC operating software ACTIVITIES Snowboarding, Whitewater, Mt Biking, Swimming, Frisbee, Pickleball (everybody’s doing it) Paddle Boarding, Dogs & Dock Jumping  RESOLUTION NO. R2025-_____ A RESOLUTION OF THE SOUTH SALT LAKE CITY COUNCIL TO PARTICIPATE IN THE MUNICIPAL ALTERNATE VOTING METHODS PILOT PROJECT (RANKED CHOICE VOTING). WHEREAS, Utah Code § 20A-4-602 states that a municipality may participate in the ranked choice pilot project during any odd-numbered year that the pilot project is in effect; and WHEREAS, The City may only participate in the pilot project if, before May 1 of that year, 1) the legislative body votes to participate, and 2) the City provides written notice to the Lieutenant Governor and the County Clerk of the City’s intent to participate in the pilot project for that year; and WHEREAS, The City participated in the pilot project in the 2021 and 2023 municipal elections; and WHEREAS, The City intends to enter an interlocal cooperation agreement with the Salt Lake County Clerk’s Elections Division for the purpose of assisting the City in conducting the City’s 2025 municipal elections; and WHEREAS, The City has determined that participation in the pilot project is in the best interest of the City. Now, therefore, BE IT RESOLVED, by the City Council of the City of South Salt Lake that: 1. The City intends to participate in the municipal alternative voting methods pilot project (ranked choice voting) for the 2025 municipal election. 2. A copy of this Resolution shall be sent to the Lieutenant Governor and the Salt Lake County Clerk as the City’s notice of intent to participate in the municipal alternative voting methods pilot project, required by State law. This Resolution shall become effective immediately and shall be filed with the City Recorder as soon as practicable. (signatures appear on separate page) (remainder of page intentionally left blank) APPROVED AND ADOPTED by the City Council of the City of South Salt Lake, Utah, on this ______ day of __________, 2025. BY THE CITY COUNCIL: ____________________________________ Sharla Bynum, Council Chair City Council Vote as Recorded: Huff ______ Thomas ______ Bynum ______ Mitchell ______ Sanchez ______ deWolfe ______ Williams ______ ATTEST: ____________________________________ Ariel Andrus, City Recorder  SOUTH SALT LAKE CITY RECORDER’S OFFICE MEMORANDUM TO: Mayor and City Council FROM: Ariel Andrus, City Recorder DATE: February 26, 2025 RE: Consideration of Ranked Choice Voting for the 2025 South Salt Lake Municipal Election BACKGROUND: South Salt Lake has utilized Ranked Choice Voting (RCV) in the 2021 and 2023 elections as part of Utah’s pilot program. This voting method allows voters to rank candidates in order of preference, eliminating the need for a primary election and ensuring a majority winner through instant runoff tabulation. From my assessment of the 2021 and 2023 RCV elections there was minimal negative feedback from the voters and most voters adapted well to the ranked choice format. Candidates have generally expressed support for the system with a shortened campaign period, which in turn can be a cost savings to those candidates. Overall, the RCV process has been positive for the City. RECOMMENDATION: Given the success of RCV in previous elections and the positive feedback from both voters and candidates, staff recommends that the City Council authorize the continued use of Ranked Choice Voting for the 2025 municipal election. NEXT STEPS: A Resolution has been prepared for the Council’s consideration. The Resolution is required in order to notify the Lieutenant Governor’s Office of the City’s intent to participate in Ranked Choice Voting for the 2025 election. After the intent to participate has been conveyed, staff will continue to work with the State and Salt Lake County to ensure a smooth election cycle for 2025.  RESOLUTION NO. R2025-________ A RESOLUTION OF THE SOUTH SALT LAKE CITY COUNCIL EXPRESSING SUPPORT FOR PUBLIC EMPLOYEES AND EXPRESSING DISAPPOINTMENT IN THE ENACTMENT OF H.B. 267 BY THE STATE OF UTAH WHEREAS, the Utah State Legislature recently passed, and the Governor signed, H.B. 267, which, among other things, prohibits a public employer from recognizing a labor organization as a bargaining agent for public employees, prohibits a public employer from entering into collective bargaining contracts, and excludes new labor organization employees from participating in the Utah Retirement Systems; and WHEREAS, the South Salt Lake City Council (the “Council”) recognizes the important role each public employee plays in the successful operation of the City of South Salt Lake and in making the City a great community; and WHEREAS, the Council appreciates all the dedicated public employees who live, work, worship, and play in the City, including police, firefighters, public works employees, educators, and many others who serve the public daily; and WHEREAS, the Council expresses its disappointment in the enactment H.B. 267; Now, therefore, BE IT RESOLVED, by the City Council of the City of South Salt Lake that: 1. The Council supports the ability of all dedicated public employees to be heard by public employers. 2. The Council is disappointed that the policy leaders of the State of Utah have enacted H.B. 267 and calls on them to reconsider their decision on this issue. (signatures appear on separate page) (remainder of page intentionally left blank) Page 1 APPROVED AND ADOPTED by the City Council of the City of South Salt Lake, Utah, on this _________ day of ______________, 2025. BY THE CITY COUNCIL: ______________________________ Sharla Bynum, Council Chair Council vote as recorded: Bynum ______ deWolfe ______ Huff ______ Mitchell ______ Sanchez ______ Thomas ______ Williams ______ ATTEST: ______________________________ Ariel Andrus, City Recorder Page 2