Civilian Review Board

Public notice is hereby given that the South Salt Lake City Civilian Review Board will hold a Meeting on Monday, December 2, 2024. This will be an in-person meeting commencing at 6:30 p.m. at South Salt Lake City Hall. To watch the meeting live click the link below: https://zoom.us/j/99379993334 Facilitating: Joy Glad Opening Ceremonies 1. Welcome/Introductions/Roll Call Approval of Minutes November 4, 2024 No Action Comments 1. Citizen Comments/Questions 2. Next scheduled meeting – January 6, 2025 at 6:30 3. Board Member Comments 4. Discussion: Gap Analysis and Long-Term Planning for Sustainability Action Items CIVILIAN REVIEW 1. Vote: 2025 Meeting Dates (page 2) BOARD MEMBERS: 2. Vote: DRAFT Emergency Public Notice Release Framework for potential future use CONRAD CAMPOS (page 2) JOY GLAD VALERIE FLATTES 3. Vote: 3rd Quarter Report (page 3) LORRINA HEISEY 4. Discussion and Possible Roll Call Vote amending the CRB Standing Rules (page 6)- JASON KEFFER KEVIN MILLER Glad TARA SHUPE ELIAS MCQUIAD Motion for Closed Meeting - Closed meeting held pursuant to Utah Code Annotated, 1953, as amended, Sec. 52- 4-204, Sec.52-4-205 (1) (a), et seq. for the following purposes: Discussion of character, professional competence, physical or mental health of an individual. Adjourn Posted November 29, 2024 2025 Meeting Dates: January 6 February 3 March 3 April 7 May 5 June 2 July 7 August 4 September 8 (Sept 1 is Labor Day) October 6 November 3 December 1 DRAFT: Emergency Public Notification To all South Salt Lake residents, The South Salt Lake Civilian Review Board (CRB) is aware of the current Officer Involved Critical Incident that occurred_________ and is closely monitoring developments. We want to assure the community that the CRB will be thoroughly reviewing the case following the completion of the investigation. We understand the concerns and urgency surrounding this matter and are committed to transparency and accountability. A formal statement will be issued to the public once our review is complete. Thank you for your patience and understanding during this time. South Salt Lake Civilian Review Board (CRB) 3rd Quarter CRB Report for City Council SECTION 3 - Voting Quorum is the assembly of four (4) CRB Members. A quorum shall be required for voting. Any Member of the CRB may introduce a topic for discussion before the Board, including the Chair, however the Board shall only vote on what is listed on the current agenda. New discussion items will be moved to a subsequent agenda for voting. It is preferred that the CRB Member add a topic to the agenda prior to meeting if there will be discussion or potential a future vote. Motions Matters appearing on the agenda can be discussed by the CRB Member prior to a motion being made. After a matter has been discussed by the CRB Member, the Chair will ask for a motion on the matter, and a second to the motion. A motion on the matter shall not be made prior to the conducting Chair’s request for a motion on the matter. The Chair will: • announce the originator of the motion, • restate the motion, • announce who seconded the motion, • ask if there is a question on the motion, and • call for a vote on the motion. If further CRB Member discussion is needed on a motion, the originator of such motion is allowed to speak first. All other CRB Member are allowed to address the issue after that. The originator of the motion is also allowed to make a summation. The originator of a motion may amend or withdraw that motion before it has been voted on. After a motion has been stated by the Chair, that motion belongs to the CRB, and it requires a majority vote to withdraw it. However, the originator of a motion may withdraw it unless another CRB Member objects. A motion is lost or rejected which fails to receive a "second." Reconsideration A CRB Member may make a motion to reconsider an item already voted on during the same or at the immediately preceding meeting if new information or a changed situation makes it appear that a different result might reflect the true will of the CRB Member. A motion to reconsider must be made by a member present and voting on the prevailing side of the original motion and shall require the affirmative vote of a majority of the CRB Member. Any action taken by the CRB Member shall not be reconsidered at any special meeting unless the number of members of the CRB present at the meeting is equal to or greater than the number of members present at the meeting when the action was approved or disapproved. An item to be reconsidered shall appear on the unfinished business portion of the agenda and shall be identified as “Reconsideration of ... (the title of the matter previously voted upon).” Discussion of the substance of matter to be reconsidered shall occur only after a motion to reconsider has been successfully approved by a majority of the CRB Members present and voting. Motion to rescind may be used to strike out an entire motion, resolution, rule, bylaw, section, or paragraph that has been adopted at some previous time. A motion to rescind may be applied only to a motion on which the vote was affirmative. Other than the main motion, the most common motion used by the CRB Member is a motion to amend. The intent of an amendment is to modify the original motion by inserting, adding to, striking out, and striking out and inserting language in the original motion. A motion to amend a main motion should relate to the same subject as the main motion. This ensures that the CRB Member will vote on one matter at a time. Motion to amend should not have as its intent a reversal of the main motion. For example, if the main motion is to adopt an ordinance, it is not a proper motion to submit an amendment to "not" adopt the ordinance. Substitute motions are a type of amendment motion. The difference is the striking out of an entire paragraph or more from the motion or ordinance and substituting different language. Amendments to the main motion are discussed and voted on before the main motion. Only the amendment is discussed - not the main motion. If the amendment fails, then discussion and voting on the main motion, as originally stated, follows. If the amended motion passes, the amended motion becomes the main motion. The Chair will proceed with an amendment motion in the same manner as a main motion. In conducting a CRB Member discussion on an amendment motion, the originator of such motion is allowed to speak first. All other CRB Member Members are allowed to address the issue after that. The originator of the amendment motion is also allowed to make a summation. Any CRB Member may move to amend any proposed ordinance or proposed resolution; provided, however, that no amendment shall change the original purpose. Any amendments to a proposed motion recommended by a CRB Member shall be made to the appropriate document prior to its public release. Such amendment will be noted in the CRB Member minutes. Any CRB Member may move to table a motion. The purpose of tabling a motion is to delay action until later in the same meeting. When a matter is tabled, it takes all subsidiary motions with it (e.g., amendments) to the table. A matter should be tabled no longer than necessary. Any CRB Member may move to continue a motion. The purpose of continuing a motion is to delay action until a future date. A continued motion is preferably scheduled for discussion at the next available regular meeting of the CRB so that action can be taken as soon as possible. The following procedural motions shall require the affirmative vote of a majority of the CRB Member present: • To adjourn; • To recess; • To take up a question out of its proper order; • To move the previous question;  • To postpone to a day certain; • To refer to a committee; • To limit discussion; • To lay on the table (temporary only); and • To amend. Such motions shall take precedence in the order moved. Discussion The Chair shall recognize any CRB Member requesting recognition to speak, discuss, give a notice, make a motion, submit a report, or for any reason address the CRB Member, unless a motion taking precedence is offered. All CRB Member shall be allowed to speak at least once on any subject. During discussion, the Chair shall be responsible for maintaining order. If, in the opinion of the Chair, private discourse among or between CRB Member or any other disturbance disrupts the CRB Member's business, the Chair may call the CRB Member to order. If the Chair calls the CRB Member to order, all CRB Member business shall cease until such time as the Conducting CRB Member resumes the CRB Member's business. Any CRB Member may make a motion that a CRB Member be called to order. The following questions will be decided without discussion: • To adjourn; • To recess; and • Questions relating to order of business. Voting A motion to vote may be made by any CRB Member, with the exception of the Chair. A motion must include the fact that they are presenting a motion for voting and what the motion is titled. A motion to vote may be made by any non-Chair CRB Member. A motion must include the fact that they are presenting a motion for voting and what the motion is titled. A second to the motion may be made by any remaining non-Chair voting CRB Members. When the vote is taken, the Chair will vote last. Point of Order is used when there is a breach of rules by a CRB Member. The CRB Members will vote by voice or roll call, for the record. • Voice Vote is when all CRB Members answer in the affirmative, the negative, or abstain without a roll call, and may be used on non-controversial or diplomatically discussed agenda items. Voice vote will be used when the motion is non-controversial in nature. • Voice Vote is when all CRB Members state “yes”, “yeah”, or “no” at the same  time, and may be used on non-controversial or diplomatically discussed agenda items. • Roll Call Vote is when each CRB Member votes individually. A roll call vote will be used on controversial agenda items. A Roll Call vote is required to go to a Closed Meeting or updates to governing documents. Any CRB Member may call for a roll call vote. A roll call vote is required on the following matters: • An ordinance; • Governing Documents; • Any action creating a liability against the City; or • All budget and financial items. CRB Members shall be present at the meeting to vote. If a CRB Member cannot be present for an in- person meeting, an Alternate Member will be designated as a voting Member for that meeting. A CRB Member who can’t attend may be able to listen to and participate in the conversation electronically, but the Alternate Member will remain the voting Member. Any CRB Member can change their vote before the results of the vote are announced. Every CRB Member who is in Chambers when a question is stated from the Chair shall vote; but no CRB Member shall be obliged to vote upon any question unless he or she shall be within the CRB Member Chambers when their name is called. A CRB Member who is participating in a meeting electronically shall be considered to be within the CRB Member Chambers as long as the CRB Member is able to hear and audibly respond by electronic means when the question is stated. Any CRB Member entering the Chambers after the question is stated, but before it is decided, may have the question restated, cast their vote and be counted. There will be no secret ballots or vote by proxy. On the occasion of a non-unanimous vote, the Chair or Facilitator may ask any CRB Member why they voted a certain way. At the conclusion of a vote, any CRB Member may state a ‘point of personal privilege’ and explain their vote, if they choose to do so. In the event of a tied vote, the motion fails. The minimum number of “yes” votes required to pass an item, or to take any action by the CRB, unless otherwise prescribed by law, is four (4), as per the Utah Code Administration §10-3-507.