City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, April 22, 2020 7:00 PM TELECONFERENCE MEETING City Council City Council Regular Meeting Agenda April 22, 2020 TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-25-20 AND N-29-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor Garbarino and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or City Council hotline. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council Local cable channel: Astound, Channel 26 or Comcast, Channel 27 City of South San Francisco Page 2 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO, Mayor MARK ADDIEGO, Vice Mayor MARK NAGALES, Councilmember BUENAFLOR NICOLAS, Councilmember KARYL MATSUMOTO, Councilmember ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. City of South San Francisco Page 3 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Presentation by Superintendent Dr. Shawnterra Moore of the South San Francisco Unified School District on the District’s response to students needs during the COVID-19 pandemic. 2. Presentation on Fiscal Year 2019-2020 City Finances, and projected finances for Fiscal Year 2020-2021 (Mike Futrell, City Manager and Janet Salisbury, Finance Director) REMOTE PUBLIC COMMENTS Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting by 6:00 p.m. on Wednesday, April 22nd. Public comments must identify the Agenda Item Number in the SUBJECT Line of the email. The comments will be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor's discretion. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting and read into the record. Comments that are not in compliance with the City Council's rules of decorum may be summarized for the record rather than read verbatim. The email and phone line below will be monitored during the meeting. Your entire electronic comment will become part of the record and will be available for public inspection. Email: all-cc@ssf.net Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting by 6:00 p.m. on Wednesday, April 22nd. Public comments must identify the Agenda Item Number in the SUBJECT Line of the email. The comments will be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor's discretion. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting and read into the record. City of South San Francisco Page 4 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 City Council Hotline: (650) 829-4670 Voice Messages will be monitored during the meeting and read into the record. We ask that you limit your voicemail to comply with the 3 minute time limitation for public comment. City of South San Francisco Page 5 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR 3. Motion to approve the Minutes for the meetings on February 19, 2020, February 21, 2020 and February 26, 2020. 4. Report regarding a resolution authorizing the write-off of $306,673.54 in uncollectable ambulance billing accounts receivable. (Richard Walls, Emergency Medical Services Chief) 4a. Resolution authorizing the write-off of $306,673.54 in uncollectable ambulance billing accounts receivable. 5. Report regarding a resolution authorizing the City Manager to execute Program Supplemental Agreement No. U31 with the State of California in the amount of $72,000 to develop a Local Roadway Safety Plan for the City of South San Francisco. (Bianca Liu, Senior Engineer) 5a. Resolution approving and authorizing the City Manager to execute Program Supplemental Agreement No. U31 with the State of California to develop a Local Roadway Safety Plan for the City of South San Francisco. 6. Report regarding a resolution adopting a proposed list of projects for fiscal year 2020-21 funded by SB1: The Road Repair and Accountability Act of 2017. (Bianca Liu, Senior Engineer) 6a. Resolution adopting a proposed list of projects for fiscal year 2020-21 funded by SB1: The Road Repair and Accountability Act of 2017. 7. Report regarding a resolution authorizing the acceptance of $56,800 in donations from the South San Francisco Friends of Parks and Recreation and SC Properties. (Greg Mediati, Deputy Director, Parks and Recreation Department) 7a. Resolution authorizing the acceptance of $56,800 in donations from the South San Francisco Friends of Parks and Recreation and SC Properties. City of South San Francisco Page 6 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 PUBLIC HEARING 8. Report regarding a Public Hearing to receive public comment and a resolution amending the City’s Community Development Block Grant (CDBG) 2018-2023 Consolidated Plan and Fiscal Year 2019-2020 Annual Action Plan to reprogram funds for economic development activities to support businesses impacted by COVID-19 (Kris Romasanta, Community Development Coordinator) 8a. Resolution approving amendments to the City’s Community Development Block Grant 2018-2023 Consolidated Plan and Fiscal Year 2019-2020 Annual Action Plan to reprogram funds for economic development activities to support businesses impacted by COVID-19, and authorize a budget transfer to incorporate the CARES Act Funds into the Fiscal Year 2019-2020 CDBG operating budget. 9. Report regarding a Public Hearing on the City’s Fiscal Year 2020-2021 Annual Action Plan (Action Plan) for the Community Development Block Grant (CDBG) Program and consideration of adopting a resolution approving the Action Plan and authorizing its submittal and all other required documents to the U.S. Department of Housing and Urban Development; authorizing a budget transfer to incorporate the CDBG, HOME Administrative Funds, and CARES Act Funds into the FY 20-21 Operating Budget; and authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG, HOME Administrative Funds, and CARES Act Funds for the City. (Kris Romasanta, Community Development Coordinator) 9a. Resolution approving the City of South San Francisco’s Fiscal Year 2020-2021 Annual Action Plan (Action Plan); authorizing submittal of the Action Plan and all other required documents to the U.S. Department of Housing and Urban Development (HUD); authorizing a budget transfer to incorporate the CDBG, HOME administrative fund, and CARES Act Funds into the 2020-2021 operating budget; and authorizing the City Manager to execute all documents and certifications necessary to secure and award CDBG, HOME administrative funds, CARES Act Funds for the City ADMINISTRATIVE BUSINESS 10. Report regarding a resolution approving budget amendment 20.041 appropriating $57,100 from the Housing Trust Fund in Fiscal Year 2019-2020 to support non-profit organizations that provide homeless prevention programs for South San Francisco residents. (Kris Romasanta, Community Development Coordinator) 10a. Resolution approving budget amendment 20.041 appropriating $57,100 from the Housing Trust Fund in Fiscal Year 2019-2020 to support non-profit organizations that provide homeless prevention programs for South San Francisco residents City of South San Francisco Page 7 Printed on 4/22/2020 City Council Regular Meeting Agenda April 22, 2020 11. Report regarding a status update on the South San Francisco Station Improvements Project (st1603), and a resolution approving the grant of a fiber optics easement in the City of South San Francisco Right-of-Way to Union Pacific Railroad for joint trench lines and authorizing the City Manager to execute an easement deed. (Jason Hallare, Senior Civil Engineer & Howard Beckford, Project Manager) 11a. Resolution approving the grant of a fiber optics easement in the City of South San Francisco Right-of-Way for the South San Francisco Station Improvements Project (st1603) to Union Pacific Railroad for joint trench lines, and authorizing the City Manager to execute a grant of easement. 12. Report regarding a resolution approving amendments extending two Consulting Services Agreements for Administrative, Plan Review, and Inspections Services for an additional one-year period respectively with CSG Consultants Inc., and with West Coast Code Consultants, Inc. (Phillip Perry, Chief Building Official) 12a. Resolution approving Second Amendments to the current consulting services agreements for Administrative, Plan Review, and Inspection Services for the Building Division with CSG Consultants Inc., and West Coast Code Consultants Inc., respectively, and authorize the City Manager to execute the amendments. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION 13. Conference with Labor Negotiators Agency designated representatives: Leah Lockhart, Human Resources Director, Donna Williamson, Liebert Cassidy Whitmore Employee organization: AFSCME, Local 829; Confidential Unit - Teamsters Local 856; Mid-management Unit - Teamsters Local 856; and International Union of Operating Engineers, Local 39 14. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representative: Sky Woodruff, City Attorney Unrepresented employee: Mike Futrell, City Manager 15. Public Employee Performance Evaluation (Pursuant to Government Code Section 54957) Title: City Manager ADJOURNMENT City of South San Francisco Page 8 Printed on 4/22/2020