City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, October 28, 2020 7:00 PM TELECONFERENCE MEETING City Council City Council Regular Meeting Agenda October 28, 2020 TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Matsumoto, Nagales and Nicolas, Vice Mayor Addiego and Mayor Garbarino and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council Local cable channel: Astound, Channel 26 or Comcast, Channel 27 Or via Zoom: Please click on the link below to register for the session: https://ssf-net.zoom.us/webinar/register/WN_dkZsgcVhTmS5UF7g6FlzoQ After registering, you will receive a confirmation email containing information about joining the meeting. Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom meeting follow the instructions listed under Remote Public Comments. City of South San Francisco Page 2 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO, Mayor MARK ADDIEGO, Vice Mayor MARK NAGALES, Councilmember BUENAFLOR NICOLAS, Councilmember KARYL MATSUMOTO, Councilmember ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. City of South San Francisco Page 3 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Recitation of a proclamation observing November as Native American Heritage Month in South San Francisco. (Richard Garbarino, Mayor) 2. Census 2020 Final Update (Kathy Blandon Escobar, Census 2020 Program Manager) REMOTE PUBLIC COMMENTS 3. Remote Public Comments Received Members of the public may address the City Council regarding items that are on the agenda or on items that are not on the agenda. The Public Comments portion of the meeting is reserved for persons wishing to address the Council on any matter NOT on the agenda. Speakers are allowed to speak on any topic for up to three minutes during this section. If there appears to be a large number of speakers, speaking time may be reduced subject to the Mayor’s discretion to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Comments that are not in compliance with the City Council's rules of decorum may be summarized for the record if they are in writing or muted if they are made live. Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting to e-mail: all-cc@ssf.net by 4:00 p.m. on the meeting date. Emails received by the deadline will be forwarded to the City Council and read into the record by the City Clerk. Emails received after 4:00 p.m. will not be read during the meeting but will be entered into the record for the meeting. City of South San Francisco Page 4 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 • If you are commenting on a particular item on the agenda, please identify the agenda item in the subject line of your email. • If you are commenting on an item not listed on the agenda, please identify your comment as a General Public Comment in the subject line of your email. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Oral Comments: Speakers are asked to register in advance via the Zoom platform by 4:00 p.m. on the meeting date, meeting information listed on the agenda. You will be asked to enter a name, an email address, and the Agenda item about which you wish to speak or to state that you wish to provide a comment about an item that is not on the agenda. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the City Clerk announces the item on which you wish to speak, including general public comments, your name will be called and you will be unmuted. No more than three minutes will be allocated to read each email comment, and oral comments will also be limited to no more than three minutes. Approximately 300 words total can be read in three minutes. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR 4. Motion to approve the Minutes for the meeting of August 26, 2020. 5. Report regarding a motion to accept the construction improvements of the FY 18-19 Curb Ramp Replacement Project (Project No. ST193B) as complete in accordance with plans and specifications (Total Construction Cost $195,642.00). (Angel Torres, Senior Civil Engineer) 6. Report regarding a resolution approving the City’s Investment Policy for Fiscal Year 2020-21. (Janet Salisbury, Director of Finance and Frank Risso, City Treasurer) 6a. Resolution approving the City’s Investment Policy for Fiscal Year 2020-21. 7. Report regarding a resolution authorizing the acceptance of $2,100 in grant funding from the California Library Association to support Pop-up Library Programming at three South San Francisco Unified School District meal sites and approving Budget Amendment 21.017. (Valerie Sommer, Library Director) City of South San Francisco Page 5 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 7a. Resolution authorizing the acceptance of $2,100 in grant funding from the California Library Association to support Pop-up Library Programming at three South San Francisco Unified School District Fall meal sites and approving Budget Amendment 21.017. 8. Report regarding a resolution approving and authorizing the City Manager to execute a purchase agreement amendment with Atlantis Water Management Victoria for the purchase of additional storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $231,900. (Bianca Liu, Senior Engineer and Robert Dusenbury, Lotus Water) 8a. Resolution approving and authorizing the City Manager to execute a purchase agreement amendment with Atlantis Water Management Victoria for the increase in quantity for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $231,900. 9. Report regarding a resolution authorizing the adoption of Caltrans’ Local Assistance Procedures Manual Chapter 10, entitled “Consultant Selection.” (Matthew Ruble, Principal Engineer) 9a. Resolution Authorizing the Adoption of Caltrans’ Local Assistance procedures Manual Chapter 10 10. Report regarding a resolution authorizing the filing of a grant application for the State of California Parks and Water Bond Act of 2018 (Proposition 68) Per Capita Grant for a total amount not to exceed $218,949 for improvements of Gardiner Park, and acceptance of grant funding if awarded. (Greg Mediati, Deputy Director of Parks and Recreation) 10a. Resolution approving the filing of a grant application for the State of California Parks and Water Bond Act of 2018 (Proposition 68) Per Capita Grant for a total amount not to exceed $218,949, and acceptance of grant funding if awarded. 11. Report regarding a resolution accepting a Federal Emergency Management Agency (FEMA) grant in the amount of $65,650.45; authorizing the use of Public Safety Impact Fees in an amount not to exceed $15,630.40; approving budget amendment 21.020 amending the Fire Department’s operating budget for Fiscal Year 2020-21 in the amount of $81,280.85; and authorizing the City Manager to execute a purchase agreement on behalf of the City of South San Francisco with LN Curtis and Sons, Inc. for the purchase of firehose in an amount not to exceed $81,280.85. (Jesus Magallanes, Fire Chief) City of South San Francisco Page 6 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 11a. Resolution accepting a Federal Emergency Management Agency (FEMA) grant in the amount of $65,650.45; authorizing the use of Public Safety Impact Fees (PSIF) in an amount not to exceed $15,630.40; approving budget amendment 21.020 amending the Fire Department’s operating budget for Fiscal Year 2020-21 in the amount of $81,280.85; and authorizing the City Manager to execute a purchase agreement on behalf of the City of South San Francisco with LN Curtis and Sons, Inc. for the purchase of firehose in an amount not to exceed $81,280.85. 12. Report regarding a resolution authorizing the acceptance of $150,000 in Transportation Fund for Clean Air (TFCA) County Program Manager Funds from the City/County Association of Governments (C/CAG) to furnish new traffic signal detection which would include detection of bicyclists and to approve budget amendment 21.019 which would amend the Fiscal Year 2020/21 Capital Improvement Program to fund the East of 101 Bicycle Safety Improvement Project (Project No. tr2104). (Bianca Liu, Senior Engineer) 12a. Resolution for acceptance of a Transportation Fund for Clean Air (TFCA) County Program Manager Funds in the amount of $150,000 from the City/County Association of Governments (C/CAG) to furnish new traffic signal detection which would include detection of bicyclists and to approve budget amendment 21.019 which would amend the Fiscal Year 2020/21 Capital Improvement Program to fund the East of 101 Bicycle Safety Improvement Project (tr2104). 13. Report regarding a resolution authorizing the write-off of $116,314.41 in uncollectible ambulance billing accounts receivable. (Richard Walls, Emergency Medical Services Chief) 13a. Resolution authorizing the write-off of $116,314.41 in uncollectible ambulance billing accounts receivable. 14. Report regarding a resolution authorizing the acceptance of $4,927.50 in grant funding from Pacific Library Partnership to fund the distribution of air quality monitors through the Library Department and approving Budget Amendment 21.021. (Valerie Sommer, Library Director) 14a. Resolution authorizing the acceptance of $4,927.50 in grant funding from Pacific Library Partnership to fund the distribution of air quality monitors through the Library Department and approving Budget Amendment 21.021. 15. Report regarding a resolution authorizing the acceptance of $19,950 in grant funding from the County of San Mateo to support COVID-19 outreach throughout South San Francisco and approving Budget Amendment 21.022. (Valerie Sommer, Library Director) City of South San Francisco Page 7 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 15a. Resolution authorizing the acceptance of $19,950 in grant funding from the County of San Mateo to support COVID-19 outreach throughout South San Francisco and approving Budget Amendment 21.022. 16. Report regarding a resolution authorizing the acceptance of a $5,000 in crisis collection grant funding from the California State Library to address the increased demand for e-resources as library buildings are closed. (Valerie Sommer, Library Director) 16a. Resolution authorizing the acceptance of $5,000 in grant funding from the California State Library in crisis collection funding to address the increased demand for e-resources as library buildings are closed. 17. Report regarding the adoption of an ordinance amending the parkland acquisition fee and the park construction fee. (Janet Salisbury, Director of Finance) 17a. Ordinance amending Chapter 8.67 of the South San Francisco Municipal Code regarding the Parkland Acquisition Fee and the Park Construction Fee for South San Francisco. ADMINISTRATIVE BUSINESS 18. Report regarding a financial status update for Fiscal Year 2020-21 and recommended budget adjustments. (Janet Salisbury, Director of Finance) 18a. Resolution of the City Council of the City of South San Francisco approving amendments to the Fiscal Year 2020-21 Operating Budget. 19. Report regarding a resolution authorizing the City Manager to execute a bill of sale for the purchase of conduit with Intermountain Infrastructure Group (IIG) in an amount not to exceed $545,086, authorizing the City Manager to execute a funding agreement with C/CAG for the purchase of the conduits which overlap with the Smart Corridor project in an amount not to exceed $300,000 and approving budget amendment 21.018 which would amend the Fiscal Year 2020/21 Capital Improvement Program. (Bianca Liu, Senior Engineer and Tony Barrera, IT Director) 19a. Resolution authorizing the City Manager to execute a bill of sale for the purchase of conduit with Intermountain Infrastructure Group (IIG) in an amount not to exceed $550,000, authorizing the City Manager to execute a funding agreement with C/CAG for the purchase of the conduits which overlap with the Smart Corridor project in an amount not to exceed $300,000 and approving budget amendment 21.018 which would amend the Fiscal Year 2020/21 Capital Improvement Program. City of South San Francisco Page 8 Printed on 10/29/2020 City Council Regular Meeting Agenda October 28, 2020 20. Report regarding a resolution authorizing the City Manager to execute a professional services contract with Traffop Corp of Scottsdale, Arizona to procure an automated traffic signal performance measures (ATSPM) system for the East of 101 Traffic Signal Improvements Project (Project No. tr1902) in an amount not to exceed $278,410. (Bianca Liu, Senior Civil Engineer) 20a. Resolution authorizing the City Manager to execute a professional services agreement with Traffop Corp of Scottsdale, Arizona to procure an automated traffic signal performance measures (ATSPM) system for the East of 101 Traffic Signal Improvements Project (Project No. tr1902) in an amount not to exceed $278,410. 21. Report regarding an ordinance to create a Public Art Requirement as part of new non-residential construction. (Heather Enders, Management Analyst II) 21a. Ordinance amending Title 8 of the South San Francisco Municipal Code to add Chapter 8.76 “Public Art Requirement”. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNED TO THE REGULAR MEETING ON NOVEMBER 9, 2020. City of South San Francisco Page 9 Printed on 10/29/2020