City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, January 27, 2021 7:00 PM TELECONFERENCE MEETING City Council City Council Regular Meeting Agenda January 27, 2021 TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Coleman and Nicolas, Vice Mayor Nagales and Mayor Addiego and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council Local cable channel: Astound, Channel 26 or Comcast, Channel 27 Participants are asked to register via the Zoom platform to receive the meeting link. Your email address will not be disclosed to the public. Please click on the link below to register for the session: https://ssf-net.zoom.us/webinar/register/WN_VBsiMymwT0uztDeBQf-49Q After registering, you will receive a confirmation email containing information about joining the meeting. Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom meeting follow the instructions listed under Remote Public Comments. City of South San Francisco Page 2 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The adjourned regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:00 p.m. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. MARK ADDIEGO, Mayor (At Large) MARK NAGALES, Vice Mayor (District 2) BUENAFLOR NICOLAS, Councilmember (At Large) JAMES COLEMAN, Councilmember (District 4) VACANT (At Large) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to an adjourned regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the adjourned regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. City of South San Francisco Page 3 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Proclamation recognizing February as Black History Month. (Mark Addiego, Mayor) 2. Presentation on activities planned for Black History Month. (Leslie Arroyo, Communications Director) REMOTE PUBLIC COMMENTS 3. Remote Public Comments Received Members of the public may address the City Council regarding items that are on the agenda or on items that are not on the agenda. The Public Comments portion of the meeting is reserved for persons wishing to address the Council on any matter NOT on the agenda. Speakers are allowed to speak on any topic for up to three minutes during this section. If there appears to be a large number of speakers, speaking time may be reduced subject to the Mayor’s discretion to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Comments that are not in compliance with the City Council's rules of decorum may be summarized for the record if they are in writing or muted if they are made live. Submit Public Comments in Advance: Members of the public are encouraged to submit public comments in writing in advance of the meeting to Google Docs by 5:00 p.m. on the meeting date. Comments received by the deadline will be forwarded to the City Council and read into the record by the City Clerk. Comments received after 5:00 p.m. will not be read during the meeting but will be entered into the record for the meeting. Approximately 300 words total can be read in three minutes. Link to submit public comment can be found here: https://forms.gle/QPwjMSJPxd58x5kj8 City of South San Francisco Page 4 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 Oral Comments: Speakers are asked to register in advance by 5:00 p.m. on the meeting date via the Zoom platform, meeting information listed on the agenda. You will be asked to enter a name, an email address, and the Agenda item about which you wish to speak. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the City Clerk announces the item on which you wish to speak, your name will be called and you will be unmuted. No more than three minutes will be allocated to read each email comment, and oral comments will also be limited to no more than three minutes. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR 4. Motion to approve the Minutes for the meetings of November 24, 2020 and December 1, 2020. 5. Report regarding a resolution authorizing the acceptance of $20,636 in grant funding for Fiscal Year 2020-21 from the San Mateo County Child Care Relief Fund for the Little Steps Preschool at the Community Learning Center and authorizing the Finance Director to adjust the City’s Fiscal Year 2020-2021 operating and revenue budgets upon receipt of funds pursuant to budget amendment #21.036. (Greg Mediati, Deputy Director of Parks and Recreation) 5a. Resolution authorizing the acceptance of $20,636 in grant funding for Fiscal Year 2020-21 from the San Mateo County Child Care Relief Fund for the Little Steps Preschool at the Community Learning Center and authorizing the Finance Director to adjust the City’s Fiscal Year 2020-2021 operating and revenue budgets upon receipt of funds pursuant to budget amendment #21.036. 6. Report regarding a resolution authorizing the acceptance of $14,780 in CARES Act funding from San Mateo County for Fiscal Year 2020-21 for the Parks and Recreation Department’s Senior Services Program, and authorizing the Finance Director to adjust the City’s Fiscal Year 2020-2021 operating and revenue budgets upon receipt of funds pursuant to budget amendment #21.035. (Greg Mediati, Deputy Director of Parks and Recreation) City of South San Francisco Page 5 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 6a. Resolution authorizing the acceptance of $14,780 in CARES Act funding from San Mateo County for Fiscal Year 2020-21 for the Parks and Recreation Department’s Senior Services Program, and authorizing the Finance Director to adjust the City’s Fiscal Year 2020-2021 operating and revenue budgets upon receipt of funds pursuant to budget amendment #21.035. 7. Report regarding adoption of a resolution approving reimbursement agreement with KR Oyster Point Developer, LLC for costs associated with the formation of City of South San Francisco Community Facilities District 2021-01. (Sky Woodruff, City Attorney and Christina Fernandez, Assistant to the City Manager) 7a. Resolution approving reimbursement agreement with KR Oyster Point Developer, LLC for cost associated with the formation of City of South San Francisco Community Facilities District 2021-01. 8. Report regarding a resolution approving and authorizing the City Manager to execute a Consulting Services Agreement with Matrix Consulting Group for consultant services related to a business license tax update, in a contract amount not to exceed $45,000. (Janet Salisbury, Finance Director) 8a. Resolution approving and authorizing the City Manager to execute a Consulting Services Agreement with Matrix Consulting Group for consultant services for a contract amount not to exceed $45,000. 9. Report regarding a resolution of intent to establish City of South San Francisco Community Facilities District No. 2021-01 (Public Facilities and Services). (Christina Fernandez, Assistant to the City Manager and Sky Woodruff, City Attorney) 9a. Resolution of Intention of the City Council of the City of South San Francisco to Establish City of South San Francisco Community Facilities District No. 2021-01 (Public Facilities and Services), City of South San Francisco, County of San Mateo, State of California, to Authorize the Levy of Special Taxes to Pay the Costs of Acquiring or Constructing Certain Facilities, to Pay for Certain Services and Expenses, and to Pay Debt Service on Bonded Indebtedness 9b. Resolution of Intention of the City Council of the City of South San Francisco to Incur Bonded Indebtedness Within Proposed City of South San Francisco Community Facilities District No. 2021-01 (Public Facilities and Services), City of South San Francisco, County of San Mateo, State of California 10. Report regarding multiple resolutions for the procurement of furniture, fixtures and equipment and authorizing the City Manager to execute purchasing contracts with vendors for the Police Operations & 911 Dispatch Center Project (pf2003), in the amount not to exceed $946,246.62. (Jacob Gilchrist, Director of Capital Projects) City of South San Francisco Page 6 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 10a. A resolution approving a purchase agreement with System & Space, Inc. to purchase furniture and equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $249,800.00 10b. A resolution approving a purchase agreement with Watson Consoles to purchase furniture and equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $151,339.26. 10c. A resolution approving a purchase agreement with Wilson Office Interiors, Inc. to purchase furniture and equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $545,107.36. 11. Report regarding multiple resolutions for the procurement of communications and information technology (IT) equipment / computer hardware and authorizing the City Manager to execute purchasing contracts with vendors for the Police Operations & 911 Dispatch Center Project (pf2003), in the amount not to exceed $826,740.98. (Jacob Gilchrist, Director of Capital Projects) 11a. A resolution approving a purchase agreement with L3Harris Technologies, Inc. to purchase communication equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $184,226.00. 11b. A resolution approving a purchase agreement with Zetron, Inc. to purchase communication equipment for the Civic Campus Project, Phase I, Police Station and 911 Dispatch Center in an amount not to exceed $311,300.00. 11c. A resolution approving a purchase agreement with Telecommunications Engineering Associates (TEA) to install City furnished communication equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $174,586.00. 11d. A resolution approving a purchase agreement with Dell Marketing L.P. to purchase information technology (IT) equipment for the Civic Campus Project, Phase I, Police Operations & 911 Dispatch Center in an amount not to exceed $156,646.98. City of South San Francisco Page 7 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 PUBLIC HEARING 12. Report regarding a Public Hearing to receive public comment and consider approval of a resolution amending the City’s Citizen Participation Plan, Community Development Block Grant 2018-2023 Consolidated Plan, and Fiscal Years 2019-2020 and 2020-2021 Annual Action Plans to program CARES Act funds and program income. (Kris Romasanta, Community Development Coordinator) 12a. Resolution approving amendments to the City’s Citizen Participation Plan, Community Development Block Grant (CDBG) 2018-2023 Consolidated Plan, Fiscal Year 2019-2020 Annual Action Plan, Fiscal Year 2020-2021 Annual Action Plan, authorize a budget transfer to incorporate the CARES Act Funds into the Fiscal Year 2019-2020 budget and incorporate $140,000 to the Fiscal Year 2020-2021 CDBG budget. 13. Report regarding consideration of an appeal of a Planning Commission decision on September 17, 2020, adopting an Initial Study/Mitigated Negative Declaration (IS/MND) and approving certain entitlements to construct a new five-story hotel at 840 El Camino Real. (Stephanie Skangos, Associate Planner) ADMINISTRATIVE BUSINESS 14. Report regarding an ordinance amending South San Francisco Municipal Code Section 2.04.010 to authorize the City Council to set regular meeting times by resolution, and a resolution setting the time of regular meetings at 6 p.m.. 14a. Ordinance amending Section 2.04.010 of the South San Francisco Municipal Code to authorize the time of regular City Council meetings be established by resolution. 14b. A resolution of the City Council of the City of South San Francisco setting the time of regular meetings at 6 p.m. 15. Report regarding a Resolution approving a professional services agreement in the amount of $1 million with Hello Housing to administer an Accessory Dwelling Unit Pilot Program and approving budget amendment 21.038 appropriating $504,650 in the City of South San Francisco’s Commercial Linkage Fee Fund for the first year of Program implementation. (Gaspare Annibale, Associate Planner) 15a. Resolution approving a professional services agreement in the amount of $1 million with Hello Housing to administer an Accessory Dwelling Unit Pilot Program and approving budget amendment 21.038 appropriating $504,650 in the City of South San Francisco’s Commercial Linkage Fee Fund for the first year of Program implementation. City of South San Francisco Page 8 Printed on 1/28/2021 City Council Regular Meeting Agenda January 27, 2021 16. Report regarding a study session on Potential Reach Codes for Electrical Energy, EV Charging Stations, and Wood/Gas Fireplaces (Alex Greenwood, Director of Economic and Community Development) 17. Resolution of the City Council of the City of South San Francisco Adopting a Resolution to Appoint a Voter and Resident of South San Francisco as Councilmember through Certification of the 2022 Municipal Election. 18. Report regarding San Mateo County City Selection Committee appointments to various regional boards. (Christina Fernandez, Assistant to the City Manager) ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS 19. Policy regarding public comments at City Council meetings. (Mark Addiego, Mayor) CLOSED SESSION 20. Closed Session: Conference with Legal Counsel - Anticipated Litigation (Pursuant to Government Code section 54956.9(d)(2)) Significant Exposure to Litigation: One Potential Case (Sky Woodruff, City Attorney and Mike Futrell, City Manager) ADJOURNMENT City of South San Francisco Page 9 Printed on 1/28/2021