City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, June 9, 2021 6:00 PM TELECONFERENCE MEETING City Council City Council Regular Meeting Agenda June 9, 2021 TELECONFERENCE MEETING NOTICE THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-29-20 AND N-63-20 ALLOWING FOR DEVIATION OF TELECONFERENCE RULES REQUIRED BY THE BROWN ACT & PURSUANT TO THE ORDER OF THE HEALTH OFFICER OF SAN MATEO COUNTY DATED MARCH 31, 2020 AS THIS MEETING IS NECESSARY SO THAT THE CITY CAN CONDUCT NECESSARY BUSINESS AND IS PERMITTED UNDER THE ORDER AS AN ESSENTIAL GOVERNMENTAL FUNCTION. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Coleman, Flores and Nicolas, Vice Mayor Nagales and Mayor Addiego and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Internet: https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council Local cable channel: Astound, Channel 26 or Comcast, Channel 27 ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting https://ssf-net.zoom.us/j/89467563380 (Enter your email and name) Join by One Tap Mobile : US: +16699006833,,89467563380# or +12532158782,,89467563380# Join by Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free) Webinar ID: 894 6756 3380 City of South San Francisco Page 2 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. PEOPLE OF SOUTH SAN FRANCISCO The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m. MARK ADDIEGO, Mayor (At-Large) MARK NAGALES, Vice Mayor (District 2) BUENAFLOR NICOLAS, Councilmember (At-Large) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (At-Large) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. City of South San Francisco Page 3 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Presentation by California State Senator Josh Becker. 2. Proclamation celebrating June as Pride Month in California. (James Coleman, Councilmember) 3. Presentation on the Redistricting Process for South San Francisco by Kristen Parks of National Demographics Corporation (NDC). (Rosa Govea Acosta, City Clerk; Kristen Parks, National Demographics Corporation) PUBLIC COMMENTS Submitted Public Comments City of South San Francisco Page 4 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 HOW TO SUBMIT WRITTEN PUBLIC COMMENT BEFORE THE MEETING Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. Comments received by the deadline will be read into the record by the City Clerk or designee. Comments received after the deadline will be included as part of the meeting record but will not be read aloud during the meeting. Approximately 300 words total can be read in three minutes. The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the conference by phone you may raise your hand by dialing *9 and *6 to unmute. State law prevents Council from responding to public comments or taking action on matters not on the agenda. The Council may refer comments to staff for follow-up. Speakers are limited to three minutes. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. HOW TO PROVIDE PUBLIC COMMENT DURING THE MEETING Members of the public who wish to provide comment during the meeting may do so by using the “Raise Hand” feature: • To raise your hand on a PC or Mac desktop/laptop, click the button labeled "Raise Hand” at the bottom of the window on the right side of the screen. Lower your hand by clicking the same button, now labeled “Lower Hand.” • To raise your hand on a mobile device, tap “Raise Hand” at the bottom left corner of the screen. The hand icon will turn blue, and the text below it will switch to say "Lower Hand" while your hand is raised. To lower your hand, click on “Lower Hand.” • To raise your hand when participating by telephone, press *9. • To toggle mute/unmute, press *6. Once your hand is raised, please wait to be acknowledged by the City Clerk, or designee, who will call on speakers. When called upon, speakers will be unmuted. After the allotted time, speakers will be placed on mute. COUNCIL COMMENTS/REQUESTS City of South San Francisco Page 5 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 CONSENT CALENDAR 4. Motion to approve the Minutes for the meeting of April 20, 2021. 5. Report regarding a resolution approving Budget Amendment 22.001 appropriating $115,000 in the Information Technology Department budget in fiscal year 2021-2022 for consulting services with AGS Geospatial, LLC, and approving a two-year contract (with two two-year options to extend) in an amount not to exceed $690,000 and authorizing the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology) 5a. Resolution approving a consulting services agreement with AGS Geospatial, LLC. for Geographic Information Systems (GIS), Database Administration, and Project Management services for a two-year term plus two, two-year extensions, in an amount not to exceed $690,000 and authorizing the City Manager to execute the agreement. 6. Report regarding a resolution determining the continued existence of an emergency and the need to continue emergency repairs in response to the Sign Hill Diamond Fire. (Greg Mediati, Deputy Director of Parks and Recreation) 6a. Resolution determining the continued existence of an emergency and authorizing procurement for emergency remediation work relating to fire damage on Sign Hill in South San Francisco. 7. Report regarding a resolution authorizing the acceptance of $19,950 in grant funding from the County of San Mateo to support COVID-19 outreach throughout South San Francisco and approving Budget Amendment 22.005. (Adam Elsholz, Assistant Library Director) 7a. Resolution authorizing the acceptance of $19,950 in grant funding from the County of San Mateo to support COVID-19 outreach throughout South San Francisco and approving Budget Amendment 22.005. 8. Report regarding a resolution authorizing acceptance of $5,000 grant from the Max and Victoria Dreyfus Foundation, Inc., via the South San Francisco Public Library Foundation, to support the purchase of 3D printers for Library Makerspace programming and accepting Budget Amendment 21.054. (Adam Elsholz, Assistant Library Director) 8a. Resolution authorizing acceptance of a $5,000 grant from the Max and Victoria Dreyfus Foundation, Inc., via the South San Francisco Public Library Foundation, to support the purchase of 3D printers for Library Makerspace programming and accepting Budget Amendment 21.054. City of South San Francisco Page 6 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 9. Report regarding a resolution authorizing the acceptance of $3,750 in grant funding from David and Lucile Packard Foundation to be used in implementing the Stay & Play Program for Family, Friends and Neighbors (FFN) informal caregivers of young children at South San Francisco Public Library and approving Budget Amendment 21.053. (Adam Elsholz, Assistant Library Director) 9a. Resolution authorizing the acceptance of $3,750 in grant funding from David and Lucile Packard Foundation to be used in implementing the Stay & Play Program for Family, Friends and Neighbors (FFN) informal caregivers of young children at South San Francisco Public Library and approving Budget Amendment 21.053. 10. Report regarding a resolution approving the renewal of a Consulting Services Agreement with Townsend Public Affairs for grant writing services on various capital improvements, development, and social service projects for a one-year term in an amount not to exceed $60,000. (Christina Fernandez, Assistant to the City Manager) 10a. Resolution approving the renewal of a Consulting Services Agreement with Townsend Public Affairs for grant writing services on various capital improvements, development, and social service projects for a one-year term in an amount not to exceed $60,000. 11. Report regarding a resolution approving the acceptance of grant funds from the California Department of Education’s After School Education and Safety Program to be granted over a three-year term in the amount of $247,695 per year for a total grant amount of $743,085, and amending the Parks and Recreation Department and Library Department Fiscal Year 2021-22, 2022-23 and 2023-24 Operating Budgets pursuant to budget amendment #22.004. (Greg Mediati, Parks and Recreation Deputy Director) 11a. Resolution approving the acceptance of grant funds from the California Department of Education’s After School Education and Safety Program to be granted over a three-year term in the amount of $247,695 per year for a total grant amount of $743,085, and amending the Parks and Recreation Department and Library Department Fiscal Year 2021-22, 2022-23 and 2023-24 Operating Budgets pursuant to budget amendment #22.004. 12. Report regarding a resolution authorizing the acceptance of $217,980 in grant funding from the California Department of Housing and Community Development through the Permanent Local Housing Allocation (PLHA) program, approving Budget Amendment 21.052, and approving Budget Amendment 21.055 for associated administrative costs. (Deanna Talavera, Management Analyst II) City of South San Francisco Page 7 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 12a. Resolution authorizing the acceptance of $217,980 in grant funding from the California Department of Housing and Community Development to provide financial assistance to local governments for eligible housing-related projects through the Permanent Local Housing Allocation (PLHA) program, approving Budget Amendment 21.052, and approving Budget Amendment 21.055 for associated administrative costs. 13. Report regarding adoption of a resolution authorizing the City Manager to execute a Letter of Engagement with the law firm Squire Patton Boggs to extend an existing contract for national advocacy and policy services, for a term through June 2022 and for an amount not to exceed $150,000 (Christina Fernandez, Assistant to the City Manager) 13a. Resolution authorizing the City Manager to execute a Letter of Engagement with the law firm Squire Patton Boggs to extend an existing contract for national advocacy and policy services, for a term through June 2022 and for an amount not to exceed $150,000. 14. Report regarding an adoption of an Ordinance amending Title 15 (Buildings and Construction) of the South San Francisco Municipal Code to adopt certain modifications and additions to the California Energy Code/Building Energy Efficiency Standards and the California Green Building Standards Code which serve as Reach Codes to increase building efficiency and increase requirements related to electric vehicle charging stations. (Alex Greenwood, Director of Economic and Community Development) 14a. An ordinance amending Title 15 (Buildings and Construction) of the South San Francisco Municipal Code to adopt certain modifications and additions to the California Energy Code/Building Energy Efficiency Standards and the California Green Building Standards Code which serve as Reach Codes to increase building efficiency and increase requirements related to electric vehicle charging stations. PUBLIC HEARING 15. Report regarding consideration of a Development Agreement, a Relocation Agreement, and Sign Permit to allow the installation of a 80 foot tall, double-faced, digital billboard on property located at 345 Shaw Road, and determining that the 2015 IS/MND continues to serve as the applicable environmental review document pursuant to CEQA. (Billy Gross, Senior Planner) City of South San Francisco Page 8 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 15a. Resolution determining that the 2015 IS/MND continues to serve as the applicable environmental review document pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15162 and 15164 for the proposed Digital Billboard Project at 345 Shaw Road and approving a Relocation Agreement, and Sign Permit to allow for the installation of an 80 foot tall, double-faced, digital billboard on property located at 345 Shaw Road. 15b. Ordinance adopting a Development Agreement to allow for the installation of an 80 foot tall, double-faced, digital billboard on property located at 345 Shaw Road. ADMINISTRATIVE BUSINESS 16. Report regarding a resolution approving Budget Amendment 22.003 appropriating $665,900 in the Public Works Department operating budget for Fiscal Year 2021-2022 for the Free South City Shuttle Program. (Marissa Garren, Department of Public Works) 16a. Resolution approving Budget Amendment 22.003 appropriating $665,900 in the Public Works Department operating budget for fiscal year 2021-2022 for the Free South City Shuttle Program 17. Report regarding a resolution to approve the expanded Holiday Decorations Program and execute a professional services contract for the new decorations, installation, rotation, and storage of the holiday decorations. (Jennifer Rosas, Administrative Assistant II) 17a. Resolution authorizing the execution of a four-year term professional services agreement with Dekra-Lite in a total amount not to exceed $425,460 for the supply and management of annual installation, rotation, and storage for the new expanded outdoor holiday decorations program. 18. Report regarding a resolution confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2021. (Janet Salisbury, Director of Finance). 18a. Resolution confirming the change in solid waste collection rates to be collected by the South San Francisco Scavenger Company effective July 1, 2021. 19. Report regarding the status of statewide residential eviction moratorium legislation and consideration of future action. (Alex Greenwood, Economic and Community Director). ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS City of South San Francisco Page 9 Printed on 6/14/2021 City Council Regular Meeting Agenda June 9, 2021 ADJOURNMENT City of South San Francisco Page 10 Printed on 6/14/2021