City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, November 8, 2023 6:30 PM Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council BUENAFLOR NICOLAS, Mayor (District 3) MARK NAGALES, Vice Mayor (District 2) MARK ADDIEGO, Councilmember (District 1) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (District 5) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney City Council Regular Meeting Agenda November 8, 2023 How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council 3) Zoom meeting (viewing/listening only): https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. City of South San Francisco Page 2 Printed on 11/8/2023 City Council Regular Meeting Agenda November 8, 2023 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Proclamation Celebrating November 14, 2023, as Ruby Bridges Day. (Flor Nicolas, Mayor) 2. Proclamation Recognizing November as Native American Heritage Month. (Flor Nicolas, Mayor) 3. Proclamation Celebrating Small Business Saturday. (Flor Nicolas, Mayor) 4. Presentation of Medal of Valor to Sergeant Chris Devan and Officer Matt Zander for their bravery and courage saving two passengers in a vehicle fire. PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. City of South San Francisco Page 3 Printed on 11/8/2023 City Council Regular Meeting Agenda November 8, 2023 5. Motion to approve the Minutes for October 23, 2023, October 25, 2023 and November 1, 2023. (Rosa Govea Acosta, City Clerk) 6. Report regarding a resolution approving the amendments to the City Council Procedures and Protocols Handbook. (Rosa Govea Acosta, City Clerk and Sky Woodruff, City Attorney) 6a. Resolution approving amendments to the City of South San Francisco City Council Procedures and Protocols Handbook Resolution. 7. Report regarding a resolution authorizing the acceptance of $9,465.62 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 24.017. (Ken Chetcuti, Police Lieutenant) 7a. Resolution authorizing the acceptance of $9,465.62 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 24.017. 8. Report regarding a resolution approving Program Guidelines for a new Small Business Post-Pandemic Recovery Grant Program for businesses in South San Francisco. (Ernesto Lucero, Economic Development Manager) 8a. Resolution approving Program Guidelines for a new Small Business Post-Pandemic Recovery Grant Program for businesses in South San Francisco. 9. Report regarding a resolution awarding a construction contract to Burke Construction of Chowchilla, California for an amount not to exceed $397,489.00, and to Draeger, Inc. of Houston, Texas in an amount not to exceed $507,433.00 for the Training Tower Maintenance Project (pf1704) and approving a 20% contingency to each contract for a total construction budget of $1,085,906. (Lawrence Henriquez, Senior Civil Engineer) 9a. Resolution awarding construction services agreements to Burke Construction in an amount not to exceed $397,489.00 and to Draeger for an amount not to exceed $507,433.00 for work associated with the Training Tower Maintenance Project (pf1704); approving a 20% contingency to each contract; authorizing a total construction budget of $1,085,906.00; and authorizing the City Manager to execute the agreements on behalf of the City. City of South San Francisco Page 4 Printed on 11/8/2023 City Council Regular Meeting Agenda November 8, 2023 10. Report regarding a resolution awarding a construction contract to Raposo Engineering Inc. of Hayward, California for the Karyl Matsumoto Plaza Project (Project No. ST1603) in an amount not to exceed $540,523.10, authorizing a total construction budget of $621,601.57, and authorizing the City Manager to execute agreements on behalf of the City and approving Budget Amendment #24.018. (Philip Vitale, Deputy Director of Capital Projects) 10a. Resolution awarding a construction contract to Raposo Engineering Inc. of Hayward California for the Karyl Matsumoto Plaza Project (Project No. ST1603) in an amount not to exceed $540,523.10 and authorizing a total construction budget of $621,601.57. 11. Report regarding a resolution awarding a construction contract to EPS Inc., dba Express Plumbing of San Mateo, California for an emergency storm drain repair (sd2002) in an amount not to exceed $250,000.00. (Alex Henry, Public Works Program Manager) 11a. Resolution awarding a construction contract to EPS Inc., dba Express Plumbing of San Mateo, California for an emergency storm drain repair (sd2002) in an amount not to exceed $250,000.00 and authorizing the City Manager to execute the agreement on behalf of the City ADMINISTRATIVE BUSINESS 12. Report regarding adoption of a resolution approving contract amendments with Kimley-Horn and Associates, Inc. and Zoon Engineering, Inc., and approving a contingency increase for the contract with Econolite Systems, Inc., for the Smart Corridor South San Francisco Expansion Project. (Angel Torres, Senior Civil Engineer) 12a. Resolution approving a contract amendment with Kimley-Horn and Associates, Inc. for an additional $80,000 in contingency budget, approving a contract amendment with Zoon Engineering, Inc. for an additional $180,000 in contingency budget, and approving a contingency increase for the contract with Econolite Systems, Inc. for an additional $500,000 in contingency budget, all for the Smart Corridor South San Francisco Expansion Project (Project No. tr2002). 13. Report regarding a resolution authorizing the City Manager to execute a Second Amendment to the Purchase and Sale Agreement with Eden Housing for the former City-owned parcel at 201 Baden Avenue. (Nell Selander, Economic & Community Development Director) City of South San Francisco Page 5 Printed on 11/8/2023 City Council Regular Meeting Agenda November 8, 2023 13a. Resolution authorizing the City Manager to execute a Second Amendment to the Purchase and Sale Agreement with Eden Housing for the former City-owned parcel at 201 Baden Avenue. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT City of South San Francisco Page 6 Printed on 11/8/2023