City Council

City of South San Francisco P.O. Box 711 South San Francisco, CA Regular Meeting Agenda Wednesday, February 14, 2024 6:30 PM Library Parks & Recreation Building, Council Chambers 901 Civic Campus Way, South San Francisco, CA City Council JAMES COLEMAN, Mayor (District 4) EDDIE FLORES, Vice Mayor (District 5) MARK ADDIEGO, Councilmember (District 1) MARK NAGALES, Councilmember (District 2) BUENAFLOR NICOLAS, Councilmember (District 3) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney City Council Regular Meeting Agenda February 14, 2024 How to observe the Meeting (no public comment, including via Zoom): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council 3) Zoom meeting (viewing/listening only): https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:30 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER During a meeting, comments can only be made in person: Complete a Digital Speaker Card located at the entrance to the Council Chambers. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. City of South San Francisco Page 2 Printed on 2/14/2024 City Council Regular Meeting Agenda February 14, 2024 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS 1. Proclamation celebrating February as Black History Month. (James Coleman, Mayor) 2. Presentation from Community Strong Strategies on a new Property Based Improvement District in Downtown South San Francisco. (Ernesto Lucero, Economic Development Manager) 3. Presentation on Annual Crime Statistics (Scott Campbell, Chief of Police) COUNCIL COMMENTS/REQUESTS PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting. Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member(s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. 4. Motion to approve the Minutes for January 24, 2024 and January 27, 2024. (Rosa Govea Acosta, City Clerk) City of South San Francisco Page 3 Printed on 2/14/2024 City Council Regular Meeting Agenda February 14, 2024 5. Report regarding a resolution authorizing the acceptance of donations from various community partners totaling $32,820 for Fiscal Year 2023-24, as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. (Angela Duldulao, Deputy Director, Parks and Recreation Department) 5a. Resolution authorizing the acceptance of donations from various community partners totaling $32,820 for Fiscal Year 2023-24, as well as in-kind donations of supplies and volunteer support for Parks and Recreation Department programs and events. 6. Report regarding a resolution adopting the multi-year Broadband Master Plan. (Tony Barrera, Director of Information Technology) 6a. Resolution adopting the multi-year South San Francisco Broadband Master Plan. 7. Report regarding a resolution authorizing the write-off of $267,493.60 in uncollectable ambulance billing accounts receivable and authorizing City staff to revise Administrative Instruction IV No. 9 - Financial Hardship Policy to be compliant with Assembly Bill 716 (2023). (Richard Walls, EMS Chief) 7a. Resolution authorizing the write-off of $267,493.60 in uncollectible ambulance billing accounts receivable and authorizing City staff to revise Administrative Instruction IV No. 9 - Financial Hardship Policy to be compliant with Assembly Bill 716 (2023). 8. Report regarding a resolution approving the South San Francisco Fire Department’s request to amend the annual not to exceed limits for plan check professional services with CSG Consultants, West Coast Code Consultants, Inc., Coastland Civil Engineering, LLP, and 4Leaf, Inc. for the remainder of the term of the agreements. (Ian Hardage, Fire Marshal) 8a. Resolution approving amendments to plan check services agreements with 1) CSG Consultants Inc., 2) West Coast Code Consultants Inc., 3) Coastland Civil Engineering, LLP, and 4) 4Leaf, Inc. to increase the annual not to exceed of each agreement for the remainder of the term of each agreement. 9. Report regarding a resolution approving the selection and award of the Request for Proposal (RFP) for Procurement and Installation of the LenelS2 Access Control System at all Fire Department facilities, the Police substation at the Miller Avenue garage, and the Information Technology building (Project) to DEA Security Systems Co. Inc. (DEA), and authorizing the City Manager to enter into a service agreement with DEA in the amount of $326,799.98 for performance of the Project. (Matt Samson, Deputy Fire Chief) City of South San Francisco Page 4 Printed on 2/14/2024 City Council Regular Meeting Agenda February 14, 2024 9a. A resolution approving the selection and award of the Request for Proposal (RFP) for Procurement and Installation of the LenelS2 Access Control System at all Fire Department facilities, the Police substation at the Miller Avenue garage, and the Information Technology building (Project) to DEA Security Systems Co. Inc. (DEA), and authorizing the City Manager to enter into a service agreement with DEA at the amount of $326,799.98 for performance of the Project. 10. Report regarding a resolution accepting $5,229 from the South San Francisco Friends of the Library to support Library programs and supplies and approving Budget Amendment Number 24.030. (Valerie Sommer, Library Director) 10a. Resolution accepting $5,229 from South San Francisco Friends of the Library to support Library programs and supplies, and approving Budget Amendment Number 24.030. 11. Report regarding a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program and amending the Library Department’s Fiscal Year 2023-24 Operating Budget and approving Budget Amendment Number 24.035 (Valerie Sommer, Library Director) 11a. Resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program, “On the Road to Reading” and amending the Library Department’s Fiscal Year 2023-24 Operating Budget and approving Budget Amendment Number 24.035. 12. Report regarding a resolution accepting a donation of 22 specialty puppets from Folkmanis Puppets of Emeryville, California, with a value of $716 for use in South San Francisco Public Library interactive story times and programs for children and families. (Valerie Sommer, Library Director) 12a. Resolution authorizing the acceptance of a donation of 22 specialty puppets from Folkmanis Puppets of Emeryville, California, with a value of $716 for use in South San Francisco Public Library interactive story times and programs for children and families. 13. Report regarding a resolution approving and authorizing the recordation of Parcel Maps, Delegation of Easement Rights, and related improvements and maintenance agreements for the 120 East Grand Avenue R&D Project. (Matthew Ruble, Principal Engineer) City of South San Francisco Page 5 Printed on 2/14/2024 City Council Regular Meeting Agenda February 14, 2024 13a. Resolution approving Parcel Map 23-1146, Parcel Map 23-1147, and the Partial Delegation of Easement Rights for Sylvester Road as part of the 120 East Grand Avenue R&D Project and authorizing the City Manager to execute an Improvement Agreement and an Encroachment and Maintenance Agreement, and authorizing the recordation of the Parcel Maps, the agreements, and all related documents 14. Report regarding a resolution appropriating $50,000 of county grant funds for Every Kid Deserves a Bike Program and approving Budget Amendment Number 24.034. (Devin Stenhouse, DEI Officer) 14a Resolution appropriating $50,000 of county grant funds for the Every Kid Deserves a Bike Program and approving Budget Amendment Number 24.034. 15. Report regarding a resolution authorizing submittal of an application for the City/County Association Governments of San Mateo County (C/CAG) Lifeline Transportation Program Cycle 7 committing a 20% total matching contribution of $20,000 from South San Francisco Local Measure A funds, in support of the Free South City Shuttle Public Outreach Project. (Marissa Garren, Management Analyst II) 15a. Resolution authorizing submittal of an application for the City/County Association of Governments of San Mateo County (C/CAG) Lifeline Transportation Program Cycle 7 committing a 20 percent total matching contribution of $20,000 from South San Francisco Local Measure A funds, in support of the Free South City Shuttle Public Outreach Project ADMINISTRATIVE BUSINESS 16. Report regarding a resolution ratifying a local emergency proclamation by the City Manager/Director of Emergency Services related to the major storm event that occurred on February 4, 2024 (Sharon Ranals, City Manager) 16a. Resolution ratifying a local emergency proclamation by the City Manager/Director of Emergency Services related to a major storm event that occurred on February 4, 2024. 17. Report regarding a Resolution approving Budget Amendment Number 24.036 appropriating $7,160,000 of available fund balance from the Commercial Linkage Fee fund to acquire and maintain the real property located at 226-246 Grand Avenue (APNs 012-315-130, 012-315-140, and 012-315-150) and approving a Purchase and Sale Agreement with Giffra Enterprises, LLC. (Danielle Thoe, Housing Manager) City of South San Francisco Page 6 Printed on 2/14/2024 City Council Regular Meeting Agenda February 14, 2024 17a. Resolution approving Budget Amendment Number 24.036 appropriating $7,160,000 to acquire and maintain the real property located at 226-246 Grand Avenue (APNs 012-315-130, 012-315-140, and 012-315-150) using available fund balance from the Commercial Linkage Fee Fund and approving a Purchase and Sale Agreement with Giffra Enterprises, LLC. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION 18. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Leah Lockhart, Director of Human Resources, Christopher Boucher, Boucher Law, Sharon Ranals, City Manager, Rich Lee, Assistant City Manager, Karen Chang, Finance Director Employee organizations: Teamsters Local 856-Confidential, Teamsters Local 856- Mid Management, AFSCME Local 829 19. Conference with Legal Counsel - Existing Litigation (Pursuant to Government Code Section 54956.9(d)(1)) Name of case: Keahi, Devin vs. City of South San Francisco (Worker’s Compensation Appeals Board Case No. ADJ14518543) (Sky Woodruff, City Attorney, Kyle Royer, RTGR Law, and Leah Lockhart, Human Resources Director) 20. Conference with legal counsel-anticipated litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case 21. Public Employee Appointment (Pursuant to Government Code § 54957) Title: City Attorney ADJOURNMENT City of South San Francisco Page 7 Printed on 2/14/2024