City Council Worksession

South St. Paul MAYOR/COUNCIL WORKSESSION SSP City Hall 125 3rd Avenue North Monday, August 14, 2017 7:15 p.m. ESTIMATED START TIME: AGENDA: 7:15 PM 1. Discuss: Art Council Concept 7:45 PM 2. 100th Anniversary of SSP Woman Voting 8:00 PM 3. Parks & Doug Woog Arena 2017 CIP Discussion 8:30 PM 4. Budget Discussion: City Clerk, Recycling, Licensing & Code Enforcement, Planning & Zoning, Housing (HRA), Economic Development (EDA) 9:30 PM 5. Discuss: Adoption of Resolution supporting effort by West St. Paul to secure additional State funding for their Robert Street project CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET SPENDING AND TAXES ALL TAX LEVY SUPPORTED FUNDS Revised Revised Preliminary 17 TO 18 Budget Budget Budget CHANGE 2016 2017 2018 $ % TAXES General Fund $7,574,557 $8,148,002 $9,011,255 $863,253 Library 713,287 744,391 752,483 8,092 Doug Woog Arena 254,061 269,884 330,828 60,944 Capital Program - - - Debt Service 1,285,704 1,303,731 1,340,810 37,079 TOTAL $9,827,609 $10,466,008 $11,435,376 $969,368 9.26% SPENDING General Fund $13,454,278 $14,200,385 $15,252,311 $1,051,926 7.41% Library 734,547 756,091 764,883 8,792 1.16% Doug Woog Arena 997,222 1,000,532 1,066,928 66,396 6.64% Capital Program 881,720 900,000 900,000 - 0.00% Debt Service 1,285,704 1,303,731 1,340,810 37,079 2.84% TOTAL $17,353,471 $18,160,739 $19,324,932 $1,164,193 6.41% Increased Taxes for: Operations 8.91% Debt Service 0.35% 9.26% DRAFT 8-14-17 Work session CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET 2018 BUDGET SUMMARY ALL TAX LEVY SUPPORTED FUNDS 2018 Revised Doug Woog Capital General Library Arena Programs Debt Total Budget 2017 Budget 17 TO 18 Change REVENUES: Property Tax Levy: Property Taxes 9,011,255 752,483 330,828 - 1,340,810 11,435,376 10,466,008 969,368 9.26% Total Property Taxes 9,011,255 752,483 330,828 - 1,340,810 11,435,376 10,466,008 969,368 9.26% Tax Rate off TIF parcels 245,000 245,000 245,000 - - Local Government Aid (LGA) 1,623,100 900,000 - 2,523,100 2,404,587 118,513 4.93% Fees and Fines 1,733,560 4,000 - 1,737,560 1,640,900 96,660 5.89% Intergovernmental 730,480 - 730,480 683,928 46,552 6.81% Charges for Services 1,545,819 1,000 736,100 - 2,282,919 2,320,949 (38,030) -1.64% Miscellaneous 101,500 7,400 - 108,900 98,500 10,400 10.56% Transfers In 261,597 - 261,597 225,000 36,597 16.27% Fund Balance-offset contingency - 40,000 (40,000) 100.00% TOTAL REVENUES 15,252,311 764,883 1,066,928 900,000 1,340,810 19,324,932 18,124,872 1,200,060 6.62% APPROPRIATIONS General Government 2,243,780 2,243,780 1,970,549 273,231 13.87% Public Safety 7,994,858 7,994,858 7,529,301 465,557 6.18% Public Works 3,406,067 3,406,067 3,300,368 105,699 3.20% Community Development 775,048 775,048 681,995 93,053 13.64% Recreation and Library 712,558 764,883 889,112 2,366,553 2,396,254 (29,701) -1.24% Contingency 100,000 100,000 - 100,000 100.00% Debt Service (external) 158,716 1,340,810 1,499,526 1,463,627 35,899 2.45% Capital Improvements 19,100 900,000 919,100 915,000 4,100 0.45% Transfers Out 20,000 20,000 20,000 - - TOTAL APPROPRIATIONS 15,252,311 764,883 1,066,928 900,000 1,340,810 19,324,932 18,277,094 1,047,838 5.73% DRAFT 8-14-17 Work session CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2015 2016 2017 2018 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % PROPERTY TAXES Total Property Taxes 7,348,256 7,630,773 8,148,002 8,148,002 9,011,255 - 863,253 10.59% TOTAL PROPERTY TAXES 7,348,256 7,630,773 8,148,002 8,148,002 9,011,255 - 863,253 10.59% OTHER TAXES Tax Rate generated off TIF parcels 364,183 460,294 245,000 245,000 245,000 - 0.00% FEES AND FINES - Franchise Fees 831,283 952,548 1,107,000 1,107,000 1,210,000 - 103,000 9.30% Fines and Forfeits 107,954 113,668 107,100 107,100 118,300 - 11,200 10.46% License and Permits - Business 117,849 119,837 117,900 117,900 118,160 - 260 0.22% License and Permits - Non-business 313,886 301,016 300,900 300,900 287,100 - (13,800) -4.59% TOTAL FEES AND FINES 1,370,972 1,487,069 1,632,900 1,632,900 1,733,560 100,660 6.16% INTERGOVERNMENTAL REVENUE State Grants and Aid (includes LGA) 2,008,015 2,025,611 1,982,617 1,982,617 2,141,971 - 159,354 8.04% County Grants and Payments 59,347 59,181 59,275 59,275 59,775 - 500 0.84% Local Grants and Payments 139,647 114,206 146,623 146,623 151,834 - 5,211 3.55% TOTAL INTERGOVERNMENTAL 2,207,009 2,198,998 2,188,515 2,188,515 2,353,580 - 165,065 7.54% DRAFT 8-14-17 Work session CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2015 2016 2017 2018 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % CHARGES FOR SERVICES Administration Charge (includes TIF) 466,559 420,639 578,110 578,110 501,326 - (76,784) -13.28% Internal Service Charge 20,657 20,657 20,657 20,657 20,657 - - 0.00% PILOT (Payment in Lieu of tax) 37,000 40,620 37,000 37,000 37,000 - - 0.00% Administration-Construction 38,680 42,266 5,000 5,000 25,000 - 20,000 400.00% Engineering Project Fees 192,263 258,956 190,000 190,000 200,000 - 10,000 5.26% Parks and Recreation 202,199 185,852 193,800 193,800 190,200 - (3,600) -1.86% Rents 114,731 77,260 77,810 77,810 78,365 - 555 0.71% Planning & Code Enforcement 69,734 54,416 55,500 55,500 57,000 1,500 2.70% Public Safety 2,912 4,165 3,500 3,500 3,800 - 300 8.57% Public Works - Streets 3,575 4,259 1,500 1,500 2,000 - 500 33.33% Antenna and Other Charges 239,315 244,848 260,000 260,000 260,000 - - 0.00% Barge Terminal & Mooring Fees 152,411 155,052 158,154 158,154 161,316 - 3,162 2.00% Other 15,780 23,106 7,570 7,570 9,155 - 1,585 20.94% TOTAL CHARGES FOR SERVICE 1,555,816 1,532,096 1,588,601 1,588,601 1,545,819 - (42,782) -2.69% MISCELLANEOUS Interest on Investments 83,053 52,759 75,000 75,000 75,000 - 0.00% Other 102,731 77,104 21,500 21,500 26,500 5,000 23.26% TOTAL MISCELLANEOUS 185,784 129,863 96,500 96,500 101,500 5,000 5.18% DRAFT 8-14-17 Work session CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF REVENUE Revised 2015 2016 2017 2018 2017 vs 2018 Description ACTUAL ACTUAL ORIGINAL REVISED Request Final $ % TRANSFERS IN Transfers in Storm Water Fee 40,000 40,000 40,000 40,000 40,000 - 0.00% Transfers in Water/Sewer 100,000 100,000 100,000 100,000 100,000 - 0.00% Transfers In Street Light Utility 20,000 20,000 20,000 20,000 20,000 - 0.00% Transfer from HRA/EDA/Library 33,463 973 65,000 65,000 101,597 36,597 100.00% TOTAL TRANSFERS IN 193,463 160,973 225,000 225,000 261,597 36,597 16.27% TOTAL REVENUES 13,225,483 13,600,066 14,124,518 14,124,518 15,252,311 - 1,127,793 7.98% Surplus/(Deficit) 946,274 343,760 (40,000) (81,746) - - *Use of fund balance to offset contingency DETAIL OF TAX LEVY Current and Delinquent 5,117,942 5,458,137 5,603,326 5,603,326 6,466,579 - (5,603,326) -100.00% Fiscal Disparities 2,230,314 2,172,636 2,544,676 2,544,676 2,544,676 - (2,544,676) -100.00% General Fund Levy 7,348,256 7,630,773 8,148,002 8,148,002 9,011,255 - (8,148,002) -100.00% DRAFT 8-14-17 Work session CITY OF SOUTH ST. PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF EXPENDITURES Revised 2015 2016 2017 2018 2016 vs 2017 Description ACTUAL ACTUAL Original Revised Request Proposed $ % GENERAL GOVERNMENT Mayor and Council 109,751 106,281 126,850 126,850 166,407 39,557 31.18% City Administration 338,548 383,457 389,765 389,765 492,805 103,040 26.44% Human Resources 106,525 116,963 114,481 114,481 118,449 3,968 3.47% City Attorney 216,847 226,002 232,000 232,000 232,000 - 0.00% City Clerk 160,722 134,473 123,389 123,389 159,329 35,940 29.13% Finance 411,812 447,799 464,639 464,639 476,893 12,254 2.64% Information Technology 196,044 244,399 364,191 370,070 440,806 70,736 19.11% Community Affairs 108,583 110,441 116,355 116,355 110,455 (5,900) -5.07% Recycling 46,905 40,281 38,879 38,879 46,636 7,757 19.95% TOTAL GENERAL GOVERNMENT 1,695,737 1,810,096 1,970,549 1,976,428 2,243,780 - 267,352 13.53% PUBLIC SAFETY Police Protection 4,804,470 5,007,497 5,180,765 5,256,632 5,629,131 372,499 7.09% Fire Department 2,078,821 2,104,709 2,272,669 2,272,669 2,365,727 93,058 4.09% TOTAL PUBLIC SAFETY 6,883,291 7,112,206 7,453,434 7,529,301 7,994,858 - 465,557 6.18% PUBLIC WORKS Engineering 409,424 500,290 495,062 495,062 480,548 (14,514) -2.93% Streets, Alleys and Boulevards 1,331,725 1,514,935 1,607,536 1,607,536 1,641,076 33,540 2.09% Buildings 220,006 362,254 294,427 294,427 289,944 (4,483) -1.52% Parks Facilities and Maintenance 611,488 638,799 903,343 903,343 994,499 91,156 10.09% TOTAL PUBLIC WORKS 2,572,643 3,016,278 3,300,368 3,300,368 3,406,067 - 105,699 3.20% DRAFT 8-14-17 Work session CITY OF SOUTH ST. PAUL, MN ANNUAL BUDGET GENERAL FUND SUMMARY OF EXPENDITURES Revised 2015 2016 2017 2018 2016 vs 2017 Description ACTUAL ACTUAL Original Revised Request Proposed $ % COMMUNITY DEVELOPMENT Planning & Zoning 114,083 199,185 220,944 220,944 232,649 11,705 5.30% Licensing & Code Enforcement 352,660 430,005 461,051 461,051 542,399 81,348 17.64% TOTAL COMMUNITY DEVELOPMENT 466,743 629,190 681,995 681,995 775,048 - 93,053 13.64% PARKS AND RECREATION Parks Administration 305,994 336,464 345,838 345,838 397,817 51,979 15.03% Splash Pool 72,765 76,569 86,601 86,601 77,228 (9,373) -10.82% Northview Pool 70,294 72,494 82,551 82,551 76,028 (6,523) -7.90% Recreation Programs 181,742 183,009 183,182 183,182 161,485 (21,697) -11.84% TOTAL PARKS AND RECREATION 630,795 668,536 698,172 698,172 712,558 - 14,386 2.06% CONTINGENCY - - 40,000 - 100,000 100,000 TRANSFERS OUT Transfer to Capital Project Funds - - - - - - - Street Light 30,000 20,000 20,000 20,000 20,000 - - 0.00% Library - - - - - - - TOTAL TRANSFERS OUT 30,000 20,000 20,000 20,000 20,000 - - 0.00% TOTAL EXPENDITURES 12,279,209 13,256,306 14,164,518 14,206,264 15,252,311 - 1,046,047 7.36% DRAFT 8-14-17 Work session CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: General Government City Clerk 10140 Activities and Responsibilities: The City Clerk program is accountable for: ● Administering municipal elections and serve as filing officer ● Processing all data practices requests ● Support and service to administrator and other departments ● Acting as the recording secretary to the City Council ● Serving as staff liaison for Charter Commission Budget Highlights and Changes: Significant Revisions - 2017 Original vs. 2017 Revisions ● No significant revisions Notable Expenditure Changes ● Increase in Rentals due to State Primary and General Elections - Payment to Polling Places ● Increase in Professional Services due to additional costs to Municipal Code Corporation charges ● Increase in other contracted services due to elections and judges and additional staff for Early Voting ● Conferences and Training request by Deputy City Clerk for educational reimbursement per Union Contract ● Increase in postage due to elections and mailing of absentee ballots and applications CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: General Government City Clerk 10140 Notable Capital Project or Asset Acquisitions ● No Significant Capital Asset purchases are planned. Staffing 2015 2016 2017 2018 Division Manager 0.790 0.400 0.400 0.400 Line staff 0.800 0.700 0.700 0.700 Total Staffing 1.590 1.100 1.100 1.100 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET CITY CLERK SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 10140 - CITY CLERK EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 102,848 72,583 75,875 23,281 75,875 80,637 6102 - FULL-TIME EMPLOYEES-OVERTIME 16 203 0 0 0 1,000 6104 - TEMPORARY EMPLOYEES-REG 0 368 0 0 0 6108 - ACCUMULATED VACATION/COMP LEAV 3,735 4,799 1,833 0 1,833 2,142 6120 - EMPLOYER CONTR FOR RETIREMENT 15,541 11,359 11,635 3,511 11,635 12,380 6130 - EMPLOYER PAID INSURANCE 17,384 12,027 12,520 4,553 12,520 13,175 6150 - WORKERS COMPENSATION 397 716 828 330 828 871 6170 - EMPLOYER CONTR TO HCSP 2,304 2,611 2,055 223 2,055 2,143 TOTAL PERSONNEL SERVICES 142,225 104,666 104,746 31,897 104,746 112,348 SUPPLIES 6201 - OFFICE SUPPLIES 789 394 500 76 500 500 6210 - OPERATING SUPPLIES 2,366 2,125 1,000 343 1,000 3,000 6240 - MINOR EQUIPMENT AND FURNITURE 4,011 160 500 0 500 0 TOTAL SUPPLIES 7,166 2,678 2,000 419 2,000 3,500 OTHER SERVICES AND CHARGES 6302 - PROFESSIONAL SERVICES 5,711 3,377 6,500 950 6,500 7,000 6331 - CONFERENCES, TRAINING, TRAVEL 454 985 4,250 0 4,250 4,250 6341 - ADVERTISING 650 947 1,000 22 1,000 1,000 6342 - PRINTING AND BINDING 500 6371 - REPAIRS & MAINT CONTRACTUAL 0 0 3,000 3,141 3,000 3,250 6375 - OTHER CONTRACTED SERVICES 2,055 17,259 0 1,528 0 22,090 6381 - OTHER RENTALS 0 1,700 0 0 0 3,000 6388 - TECHNOLOGY EQUIP CHARGE 474 737 248 737 291 6390 - POSTAGE AND TELEPHONE 2,383 2,233 900 135 900 1,900 TOTAL OTHER SERVICES AND CHARGES 11,253 26,974 16,387 6,025 16,387 43,281 MISCELLANEOUS 6412 - CREDIT CARD/ACH/BANK FEE 8 85 65 6430 - MISCELLANEOUS 0 0 56 0 56 0 6471 - DUES & SUBSCRIPTIONS 70 70 200 0 200 200 TOTAL MISCELLANEOUS 78 155 256 65 256 200 CAPITAL OUTLAY TOTAL EXPENDITURES 160,722 134,472 123,389 38,407 123,389 159,329 CHANGE 2017 REVISED TO 2018 PROPOSED 35,940 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 29.13% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET CITY CLERK DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES PERSONNEL SERVICES 6102 FULL-TIME EMPLOYEES-OVERTIME Increase due to Primary and General Election 0 1,000 MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES General Office Supplies 500 500 6210 OPERATING SUPPLIES Operating supplies purchased dealing with election 1,000 3,000 equipment, bar code reader, dymo printer, labels, envelopes, test deck programming and Shred-It Service 6240 MINOR EQUIPMENT AND FURNITURE 500 0 SERVICES AND OTHER CHARGES 6302 PROFESSIONAL SERVICES Municipal Code Corporation Updates, Annual Rabies 6,500 7,000 Clinic. Increase due to costs charged by Municipal Code Corporation annual web hosting fee 6331 CONFERENCES, TRAINING, TRAVEL Mileage and Training. $3,000 includes request by 4,250 4,250 Deputy City Clerk to continue education per AFSCME contract. 6341 ADVERTISING Legal Publishing of Notices and charges for filing of 1,000 1,000 documents at Dakota County (vacations, easements, etc). 6342 PRINTING AND BINDING Ballot Printing 500 6371 REPAIRS & MAINT CONTRACTUAL Maintenance of Voting Equipment (5 tabulators X 3,000 3,250 $650) 6375 OTHER CONTRACTED SERVICES LOGIS BL Support $3,590; Election Judges includes 0 22,090 additional staff working during absentee ballot in person voting. ($12,000 budgeted in 2016) Includes hourly rate for Head Election Judges and Judges 6381 OTHER RENTALS Rental fees for polling locatins (3) and payment to 0 3,000 custodian for opening and closing 6388 TECHNOLOGY EQUIP CHARGE Amortization of technology equipment 737 291 6390 POSTAGE AND TELEPHONE Cell Phone Charges ($75 per month = $900) and 900 1,900 postage for mailing absentee ballot applications and absentee ballots MISCELLANEOUS 6430 MISCELLANEOUS 56 0 6471 DUES & SUBSCRIPTIONS Municipal Clerk Association Dues 200 200 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: General Government Recycling 10170 Activities and Responsibilities: The Recycling program is accountable for: ● Facilitating, developing and marketing the City-wide recycling program ● Managing the City compost site ● Management of solid waste collected under contract from municipal operations ● Complete Work Plan under Local Solid Waste Plan Grant Funding ● Conduct City Wide Clean Up Day ● Continue Joint Partnership with the City of West St. Paul and Mendota Heights with Joint Recycling Coordinator Budget Highlights and Changes: Significant Revisions - 2017 Original vs. 2017 Revisions ● No significant 2017 budget revisions needed. Notable Expenditure Changes ● Curbside recycling, special events recycling $5,000 miscellaneous CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: General Government Recycling 10170 Notable Capital Project or Asset Acquisitions ● No notable Capital Asset purchases are programmed for 2017 Staffing 2015 2016 2017 2018 Dept. Heads 0.210 0.100 - - Line staff - 0.050 - - Total Staffing 0.210 0.150 - - Now contracted shared position CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET RECYCLING PROGRAM SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 10170 - RECYCLING PROGRAM EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 17,145 11,495 0 0 0 0 6104 - TEMPORARY EMPLOYEES-REG 8,210 8,274 9,000 323 9,000 9,000 6108 - ACCUMULATED VACATION/COMP LEAV 993 419 0 0 0 0 6120 - EMPLOYER CONTR FOR RETIREMENT 3,221 2,361 689 25 689 689 6130 - EMPLOYER PAID INSURANCE 2,197 1,613 0 162 0 0 6150 - WORKERS COMPENSATION 124 140 56 140 147 6170 - EMPLOYER CONTR TO HCSP 336 86 0 4 0 0 TOTAL PERSONNEL SERVICES 32,102 24,371 9,829 569 9,829 9,836 SUPPLIES 6201 - OFFICE SUPPLIES 535 593 1,000 548 1,000 1,000 6210 - OPERATING SUPPLIES 0 0 0 1,000 6220 - REPAIR & MAINTENANCE SUPPLIES 90 0 0 TOTAL SUPPLIES 625 593 1,000 548 1,000 2,000 OTHER SERVICES AND CHARGES 6331 - CONFERENCES, TRAINING, TRAVEL 131 87 500 0 500 500 6342 - PRINTING AND BINDING 999 469 1,000 201 1,000 500 6375 - OTHER CONTRACTED SERVICES 850 751 12,000 125 12,000 15,000 6379 - CONT SERV/REFUSE & SANITATION 563 488 900 0 900 650 6388 - TECHNOLOGY EQUIP CHARGE 126 0 0 0 6390 - POSTAGE AND TELEPHONE 187 84 0 8 0 500 6391 - CLEAN UP DAY 10,705 12,070 11,000 0 11,000 11,000 TOTAL OTHER SERVICES AND CHARGES 13,436 14,076 25,400 334 25,400 28,150 MISCELLANEOUS 6430 - MISCELLANEOUS 0 0 0 0 0 5,000 6440 - RECYCLING EDUCATION 492 991 2,500 0 2,500 1,500 6471 - DUES & SUBSCRIPTIONS 250 250 150 0 150 150 TOTAL MISCELLANEOUS 742 1,241 2,650 0 2,650 6,650 TOTAL EXPENDITURES 46,905 40,281 38,879 1,450 38,879 46,636 CHANGE 2017 REVISED TO 2018 PROPOSED 7,757 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 19.95% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET RECYCLING PROGRAM DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES PERSONNEL SERVICES 6104 TEMPORARY EMPLOYEES-REG Compost Site Workers (Not funded by County Grant) 9,000 9,000 MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES Miscellaneous Office Supplies 1,000 1,000 6210 OPERATING SUPPLIES Purchasing of Eco-Friendly Products ( Compostable 1,000 Food Ware) for city functions, promotional items SERVICES AND OTHER CHARGES 6331 CONFERENCES, TRAINING, TRAVEL Mileage and Training 500 500 6342 PRINTING AND BINDING Publications for Recycling Activities 1,000 500 6375 OTHER CONTRACTED SERVICES New Position of Joint Recycling Coordinator 12,000 15,000 ($12,000) and contracted services for recycling presentation at Safety Camp (Dem-Con Trailer), 6379 CONT SERV/REFUSE & SANITATION Compost Site Refuse $180.00 and Portable Toilet 900 650 $468.00 (Not funded by County Grant) 6390 POSTAGE AND TELEPHONE Cell Phone for Recycling Coordinator & Postage for 0 500 Mailings 6391 CLEAN UP DAY Disposal of MSW, Applicances, Scrap Metal, Tires 11,000 11,000 MISCELLANEOUS 6430 MISCELLANEOUS Special Events (Farmer's Market, Shred-It Event, 0 5,000 Collarboration with City Events, Food Waste Reduction presentations and program, curbside recycling, 6440 RECYCLING EDUCATION Educational material and products for recycling 2,500 1,500 program. 6471 DUES & SUBSCRIPTIONS Subscription to MN Waste Wise 150 150 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Licensing & Code Enforcement 10420 Activities and Responsibilities: The Code Enforcement program is accountable for: ● Review, process, and coordinate building permit applications and issue building permits ● perform field inspections of building construction related to permit applications ● Perform research and interpretation of building codes ● Provide information to the public ● Through the Code Enforcement Officer, enforce zoning code and other code violation issues ● Review plans with City Engineer and City Planner on proposed construction projects ● Coordinate SAC program for City with MCES ● Coordinate Odor Control consultant and enforcement of ordinance for odor ● Administer all business, animal and rental licenses Budget Highlights and Changes: Significant Revisions - 2017 Original vs. 2017 Revisions ● No significant revisions Notable Expenditure Changes in 2018 ● Increase in Office Supplies due to additional notices being sent out ● Increase in postage due to additional notices sent out and increase in air card charges for building official ● Decrease in professional services to reflect dollars used for code enforcement contractor ● Increase in Full-Time Employee with addition of Code Enforcement Officer ● Increase in Credit Card/Bank Fee due to credit card transactions CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Licensing & Code Enforcement 10420 Notable Capital Project or Asset Acquisitions for 2018 ● No notable Capital projects or Asset Acquisitions included in this program budget. Staffing 2015 2016 2017 2018 Division Manager - 0.500 0.600 0.600 Line staff 1.000 1.000 1.000 2.000 Clerical/support 1.250 1.250 1.300 1.300 Total Staffing 2.250 2.750 2.900 3.900 New position included - code enforcement officer CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET LICENSING & CODE ENFORCEMENT SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 10420 - LICENSING & CODE ENFORCEMENT EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 143,305 194,490 211,282 65,462 211,282 296,655 6102 - FULL-TIME EMPLOYEES-OVERTIME 345 321 500 0 500 500 6104 - TEMPORARY EMPLOYEES-REG 5,688 0 0 0 0 6108 - ACCUMULATED VACATION/COMP LEAV 622 2,750 0 2,750 3,214 6120 - EMPLOYER CONTR FOR RETIREMENT 21,629 29,538 32,219 9,809 32,219 33,374 6130 - EMPLOYER PAID INSURANCE 24,167 32,215 36,040 12,446 36,040 37,343 6135 - RETIREE PAID INSURANCE 9,779 5,705 0 0 0 0 6150 - WORKERS COMPENSATION 2,897 873 1,126 450 1,126 1,187 6170 - EMPLOYER CONTR TO HCSP 2,271 2,815 4,890 573 4,890 5,019 TOTAL PERSONNEL SERVICES 204,393 272,266 288,807 88,741 288,807 377,292 SUPPLIES 6201 - OFFICE SUPPLIES 1,629 2,589 3,000 661 3,000 3,500 6210 - OPERATING SUPPLIES 441 1,846 3,000 677 3,000 3,000 6230 - BOOKS, MATERIALS & PERIODICALS 157 300 0 300 300 6240 - MINOR EQUIPMENT AND FURNITURE 0 220 0 0 0 700 6245 - CLOTHING ALLOWANCE 0 0 650 222 650 650 TOTAL SUPPLIES 2,070 4,812 6,950 1,561 6,950 8,150 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET LICENSING & CODE ENFORCEMENT SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget OTHER SERVICES AND CHARGES 6302 - PROFESSIONAL SERVICES 97,243 94,045 106,200 9,495 106,200 86,200 6331 - CONFERENCES, TRAINING, TRAVEL 414 3,329 2,500 150 2,500 2,500 6371 - REPAIRS & MAINT CONTRACTUAL 9,160 7,402 10,000 0 10,000 10,000 6375 - OTHER CONTRACTED SERVICES 25,824 28,479 28,131 8,104 28,131 34,473 6380 - CENTRAL GARAGE MAINT. CHARGE 6,927 7,966 9,161 3,056 9,161 10,535 6382 - CENTRAL GARAGE EQUIP. CHARGE 4,461 4,684 4,918 1,640 4,918 5,164 6388 - TECHNOLOGY EQUIP CHARGE 362 124 362 585 6390 - POSTAGE AND TELEPHONE 1,786 3,587 3,500 1,619 3,500 3,700 TOTAL OTHER SERVICES AND CHARGES 145,815 149,492 164,772 24,188 164,772 153,157 MISCELLANEOUS 6412 - CREDIT CARD/ACH/BANK FEE 256 2,975 1,139 3,500 6430 - MISCELLANEOUS 0 0 222 0 222 0 6471 - DUES & SUBSCRIPTIONS 125 460 300 125 300 300 TOTAL MISCELLANEOUS 381 3,435 522 1,264 522 3,800 TOTAL EXPENDITURES 352,660 430,005 461,051 115,754 461,051 542,399 CHANGE 2017 REVISED TO 2018 PROPOSED 81,348 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 17.64% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET LICENSING & CODE ENFORCEMENT DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES PERSONNEL SERVICES 6102 FULL-TIME EMPLOYEES-OVERTIME 500 500 MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES Office Supplies which include building permits, code 3,000 3,500 enforcement, noise and odor issues. Also includes the purchasing of basic office supplies (toner, envelopes, business license forms, copy paper). Increase due to the number of additional notices being sent out. 6210 OPERATING SUPPLIES Purchase of animal license tags, dangerous dog 3,000 3,000 tags, car washes, batteries, copy paper and miscellaneous operating supplies, Huebsch (floor mats) 6230 BOOKS, MATERIALS & PERIODICALS Plumbing, Minnesota State Buldig Code Books and 300 300 other reference manuals 6240 MINOR EQUIP & FURNITURE Purchase IPAD for new code enforcement position 700 6245 CLOTHING ALLOWANCE Safety shoe allownce for Building Official ($150), 650 650 clothing allowance for staff (5 x $100 = $500) CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET LICENSING & CODE ENFORCEMENT DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget SERVICES AND OTHER CHARGES 6302 PROFESSIONAL SERVICES Adminstrative Citation Program ($2000). Consultant 106,200 86,200 for Building Inspector ($30,000), Odor Control Consultant for complaints and SOG determination and future Odor Management studies ($30,000) Electrical Inspector ($24,000) Calibration of Nasal Rangers ($200) 6331 CONFERENCES, TRAINING, TRAVEL Annual Conference, mileage for staff, monthly 2,500 2,500 meetings and training as needed 6371 REPAIRS & MAINT CONTRACTUAL Services provided for graffiti abatement, payment to 10,000 10,000 contractor for general abatement of properties, mowing lawns and snow shoveling of foreclosures and problem properties. 6375 OTHER CONTRACTED SERVICES Software maintenance and development - LOGIS 28,131 34,473 (PIMS) 6380 CENTRAL GARAGE MAINT. CHARGE 15% increase 9,161 10,535 6388 TECHNOLOGY EQUIP CHARGE 362 585 6390 POSTAGE AND TELEPHONE Mailings for department, cell phone usage generated 3,500 3,700 by Building Official & Code Enforcement Officer. Increase in air card charges (Hot Spot) for building official Surface 12 x $100 = $1,200). MISCELLANEOUS 6412 CREDIT CARD/ACH/BANK FEE Increase to use of credit card transactions 3,500 6430 MISCELLANEOUS Decrease due to no payment for water cooler 222 0 6471 DUES & SUBSCRIPTIONS International Code Council & Building Official License 300 300 CAPITAL OUTLAY 6382 CENTRAL GARAGE EQUIP. CHARGE 5% increase 4,918 5,164 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Planning & Zoning Administration 10410 Activities and Responsibilities: The City Planner program is accountable for: ● Comprehensive land-use planning and zoning for the City ● Providing staff services to the Planning Commission ● Administering all aspects of the comprehensive plan and zoning ordinances ● Enforcement of land use ordinances ● City liaison for consultants, residents, business owners, and ALDC ● Coordinating planning objectives with the Economic Development Authority (EDA)/Econimic Development Division Budget Highlights and Changes: Significant Revisions - 2018 Original vs. 2018 Revisions ● No notable or significant budget revisions are needed Notable Expenditure Activity and Changes ● Professional Services for assistance with the Comprehensive Plan Update ● CD Conf Room Tech Upgrades ● Replace 1.5 desks with sit/stand workstation/desk CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Planning & Zoning Administration 10410 Notable Capital Project or Asset Acquisitions ● Front Office Remodel - change front counter area for ADA accessible counter, secure entryway, and front workstation for CD office area. Staffing 2015 2016 2017 2018 Division Manager 1.000 1.000 1.000 Clerical/support 1.000 0.500 0.500 Total Staffing - 2.000 1.500 1.500 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET PLANNING & ZONING SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 10410 - PLANNING & ZONING EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 81,962 145,791 130,844 40,261 130,844 137,516 6108 - ACCUMULATED VACATION/COMP LEAV 2,355 2,188 2,338 0 2,338 2,404 6112 - SERVICE RECOGNITION 1,500 0 0 6120 - EMPLOYER CONTR FOR RETIREMENT 12,085 21,101 20,002 5,925 20,002 21,018 6130 - EMPLOYER PAID INSURANCE 10,811 24,372 15,457 7,465 15,457 15,809 6150 - WORKERS COMPENSATION 583 664 265 664 699 6170 - EMPLOYER CONTR TO HCSP 967 1,737 3,919 313 3,919 4,074 TOTAL PERSONNEL SERVICES 109,680 195,771 173,224 54,228 173,224 181,520 SUPPLIES 6201 - OFFICE SUPPLIES 937 599 1,020 819 1,020 1,000 6240 - MINOR EQUIPMENT AND FURNITURE 400 400 3,000 TOTAL SUPPLIES 937 599 1,420 819 1,420 4,000 OTHER SERVICES AND CHARGES 6302 - PROFESSIONAL SERVICES 46 46 40,000 0 40,000 30,000 6331 - CONFERENCES, TRAINING, TRAVEL 901 577 2,500 257 2,500 2,500 6341 - ADVERTISING 720 757 1,000 357 1,000 1,000 6378 - COPIER MAINTENANCE AGREEMENT 196 2,380 6381 - OTHER RENTALS 870 6388 - TECHNOLOGY EQUIP CHARGE 250 84 250 579 6390 - POSTAGE AND TELEPHONE 1,333 860 1,800 301 1,800 1,900 TOTAL OTHER SERVICES AND CHARGES 3,000 2,239 45,550 1,195 45,550 39,229 MISCELLANEOUS 6412 - CREDIT CARD/ACH/BANK FEE 9 0 6430 - MISCELLANEOUS 92 (92) 6471 - DUES & SUBSCRIPTIONS 465 475 750 0 750 750 TOTAL MISCELLANEOUS 465 576 750 (92) 750 750 CAPITAL OUTLAY 6570 - OFFICE EQUIP & FURNISHINGS 7,150 TOTAL CAPITAL OUTLAY 7,150 TOTAL EXPENDITURES 114,083 199,185 220,944 56,150 220,944 232,649 CHANGE 2017 REVISED TO 2018 PROPOSED 11,705 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 5.30% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET PLANNING & ZONING DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES General office supplies (toner, envelopes, copy 1,020 1,000 paper), water cooler (1/3 share $125) 6240 MINOR EQUIPMENT AND FURNITURE 1/2 of CD Conf Room Tech Upgrades (monitor data 400 3,000 port, etc) $2,500; office microwave and small refrigerator $500 SERVICES AND OTHER CHARGES 6302 PROFESSIONAL SERVICES Consultant Services for Comp Plan ($30,000) 40,000 30,000 6331 CONFERENCES, TRAINING, TRAVEL State Planning Meeting, SLUC Meetings, EDAM or 2,500 2,500 Ehlers ($300), GTS Land Use ($150 - Edie), Excel Training ($150 - 50% of $300 cost), Munici-Pals workshop - Edie $50 (50% of $100 cost) 6341 ADVERTISING Public Hearing Communications - Lillie News 1,000 1,000 6378 COPIER MAINTENANCE AGREEMENT Copier usage $1,280, 1/3 copier lease $1,100 2,380 6381 OTHER RENTALS 1/2 of postage machine rental 870 6388 TECHNOLOGY EQUIP CHARGE 250 579 6390 POSTAGE AND TELEPHONE Mailings (Planning Commisison items 1/month) 1,800 1,900 MISCELLANEOUS 6471 DUES & SUBSCRIPTIONS Annual APA & AICP ($550), EDAM ($200) 750 750 CAPITAL OUTLAY 6570 OFFICE EQUIP & FURNISHINGS Sit/Stand workstation and desk upgrade-Peter & 1/2 7,150 Edie (combined=$5,850) plus install/design fee ($1,300) Capital Improvement Plan 2018 thru 2022 Department City Planner City of South St. Paul, Minnesota Contact Peter Hellegers Type Equipment Project # CD - 18-1 Useful Life 20 Project Name Front Office Remodel Category Construction/Buildings Finance Priority Priority n/a Total Project Cost: $25,000 Description Remodel front office area that includes replacing the current front counter with a wider solid surface counter top & shelving, installation of door frame and key card access system entrance door and wall to replace swing gate (security), reutilization of reception waiting room space, technology improvements to conference room, relocate the counter front workstation back toward the windows with new sit/stand station from its current location to dissuade customers from reaching onto the desk. Justification The current counter area is not adequately sized to conduct business nor does it meet ADA requirements. As a front office with direct employee to customer service, installation of an entry door with key card access will ensure employees have a safe and secure environment. Current workstation is 10+ years old and doesn't provide adequate privacy while working on confidential client files. Expenditures 2018 2019 2020 2021 2022 Total Equip/Vehicles/Furnishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2018 2019 2020 2021 2022 Total Capital Program Funds 25,000 25,000 Total 25,000 25,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Tuesday, August 08, 2017 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Economic Development General 20280 Activities and Responsibilities: The Economic Development program is accountable for: ● Development and implementation of plans and strategies for advancing economic and community development. ● Assisting existing and prospective businesses and developers. ● Assisting existing businesses with expansion and reconstruction projects. Providing guidance to bring new development projects to fruition. ● Providing expertise regarding available public and private business financing resources, including state assistance, possible local initiatives and other funding sources. ● Administration of Tax Increment Financing (TIF) plans. ● Providing staff services to the EDA and EDAB. Budget Highlights and Changes: Significant Revisions - 2018 Original vs. 2018 Revisions ● None Notable Expenditure Changes in 2018 ● CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Economic Development General 20280 Notable Capital Project or Asset Acquisitions ● New workstations are needed to improve efficiency and conditions of everyday office work. In addition, technology upgrades to the shared (with Planning/Zoning and HRA) conference room significantly enhance the departments' capacity to provide service to prospective businesses and developers. Staffing 2015 2016 2017 2018 Division Manager - 1.00 1.00 1.00 Clerical/support - 0.50 0.50 0.50 Total Current Staffing - 1.50 1.50 1.50 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET ECON DEV GENERAL SUMMARY OF REVENUES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 20280 - ECON DEV GENERAL REVENUES AND EXPENDITURES REVENUES TAXES 4110 - CURRENT AD VALOREM TAX (158,933) (208,928) 0 (208,928) (255,842) 4130 - MOBILE HOME TAX (28) 0 TAXES (158,961) (208,928) 0 (208,928) (255,842) CHARGE FOR SERVICE COMMUNITY DEVELOPMENT RENTS OTHER FINANCING SOURCES 4920 - INTERFUND OPERATING TRANSFER (30,000) (30,000) (36,597) OTHER FINANCING SOURCES (30,000) (30,000) (36,597) REVENUES (158,961) (238,928) 0 (238,928) (292,439) CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET ECON DEV GENERAL SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 20280 - ECON DEV GENERAL EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 73,372 128,558 39,480 128,558 135,177 6108 - ACCUMULATED VACATION/COMP LEAV 480 2,635 0 2,635 2,805 6120 - EMPLOYER CONTR FOR RETIREMENT 10,721 19,824 5,730 19,824 20,843 6130 - EMPLOYER PAID INSURANCE 20,043 15,616 7,233 15,616 15,809 6150 - WORKERS COMPENSATION 1,982 1,800 900 1,800 2,375 6170 - EMPLOYER CONTR TO HCSP 3,350 2,708 312 2,708 2,844 TOTAL PERSONNEL SERVICES 109,948 171,141 53,654 171,141 179,853 SUPPLIES 6201 - OFFICE SUPPLIES 343 1,050 402 1,050 1,000 6210 - OPERATING SUPPLIES 27 0 6240 - MINOR EQUIPMENT AND FURNITURE 256 700 0 700 2,500 TOTAL SUPPLIES 626 1,750 402 1,750 3,500 OTHER SERVICES AND CHARGES 6302 - PROFESSIONAL SERVICES 6,644 58,211 30,000 7,841 30,000 30,000 6331 - CONFERENCES, TRAINING, TRAVEL 481 2,500 1,569 2,500 3,200 6341 - ADVERTISING 103 2,000 935 2,000 2,000 6361 - INSURANCE 2,453 5,657 6374 - ADMINISTRATION SUPPORT FEE 16,000 6375 - OTHER CONTRACTED SERVICES 0 0 11,000 6378 - COPIER MAINTENANCE AGREEMENT 180 1,200 6381 - OTHER RENTALS 11 0 6388 - TECHNOLOGY EQUIP CHARGE 187 64 187 579 6390 - POSTAGE AND TELEPHONE 318 600 338 600 1,500 TOTAL OTHER SERVICES AND CHARGES 6,644 59,124 35,287 13,379 35,287 71,136 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET ECON DEV GENERAL SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget MISCELLANEOUS 6430 - MISCELLANEOUS 5,000 141 6471 - DUES & SUBSCRIPTIONS 750 477 750 700 TOTAL MISCELLANEOUS 5,000 750 618 750 700 CAPITAL OUTLAY 6570 - OFFICE EQUIP & FURNISHINGS 7,250 TOTAL CAPITAL OUTLAY 7,250 DEBT SERVICE 6612 - INTEREST EXPENSE 667 0 TOTAL DEBT SERVICE 667 0 TRANSFERS 6720 - OPERATING TRANSFERS 30,000 30,000 30,000 TOTAL TRANSFERS OUT 30,000 30,000 30,000 TOTAL EXPENDITURES 6,644 175,365 238,928 68,054 238,928 292,439 CHANGE 2017 REVISED TO 2018 PROPOSED 53,511 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 22.40% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET ECON DEV GENERAL DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES General office (envelopes, business cards, toner, 1,050 1,000 copy paper), water cooler (1/3 of cost = $125) 6240 MINOR EQUIPMENT AND FURNITURE CD Conference Room Technology Upgrades (50% 700 2,500 split w/ Planning) (wall monitor, port for mobile/laptop devices) SERVICES AND OTHER CHARGES 6302 PROFESSIONAL SERVICES Legal Services, Financial Advising for TIF, 30,000 30,000 Development Loans 6331 CONFERENCES, TRAINING, TRAVEL EDAM (Winter $350), Ehlers Workshop ($300), 2,500 3,200 National Development Council EDFP Certification ($2,000), Chamber, ULIMN & MREJ Events ($300) Edie Training - $250 (50% of $500 cost). 6341 ADVERTISING Publication of Legal Notices - Lillie News 2,000 2,000 6361 INSURANCE 5,657 6374 ADMINISTRATION SUPPORT FEE 16,000 6375 OTHER CONTRACTED SERVICES Progress Plus, Open To Business 11,000 6378 COPIER MAINTENANCE AGREEMENT 1,200 6388 TECHNOLOGY EQUIP CHARGE 187 579 6390 POSTAGE AND TELEPHONE Mailings, Cell Phone 600 1,500 MISCELLANEOUS 6471 DUES & SUBSCRIPTIONS EDAM ($295 in 2017), ULIMN ($195 in 2017), River 750 700 Heights Chamber ($182 in 2017) CAPITAL OUTLAY 6570 OFFICE EQUIP & FURNISHINGS Sit-Stand Workstation and Desk upgrade - Ryan & 7,250 1/2 Edie TRANSFERS 6720 OPERATING TRANSFERS City Admin & Planning Costs 30,000 30,000 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Housing Programs 20260 Activities and Responsibilities: The Housing program is accountable for: ● Administrative support for all housing functions, including low rent public housing, Rediscover, rehab loans, management of housing properties. Budget Highlights and Changes: Significant Revisions - 2017 Original vs. 2017 Revisions ● None noted Notable Expenditure Changes in 2018 ● None noted CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Housing Programs 20260 Notable Capital Project or Asset Acquisitions ● None anticipated for 2018 Revenues ● Administrative costs associated with the Low Rent Public Housing program are reflected in the administrative charges revenue line. Staffing 2015 2016 2017 2018 Division Manager 0.500 1.000 1.000 Lead Worker 1.000 1.000 1.000 Line staff 3.500 3.500 3.500 Clerical/support 0.500 1.000 1.000 Total Staffing - 5.500 6.500 6.500 2017and 2018 includes part time accountant - not yet hired CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET FUNCTION: DEPT. & DIV: BUSINESS UNIT: Community Development Housing Programs 20260 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET HOUSING GENERAL SUMMARY OF REVENUES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 20260 - HOUSING GENERAL REVENUES AND EXPENDITURES REVENUES TAXES 4110 - CURRENT AD VALOREM TAX (222,299) (192,578) (249,866) 0 (249,866) (261,063) 4120 - DELINQUENT AD VALOREM TAX (3,822) (3,366) 0 4125 - PENALTIES & INT ON AD VAL TAX 102 0 4130 - MOBILE HOME TAX (53) 0 4140 - FISCAL DISPARITIES (52,786) 0 TAXES (226,122) (248,681) (249,866) 0 (249,866) (261,063) CHARGE FOR SERVICE COMMUNITY DEVELOPMENT 4493 - OTHER CHARGE FOR SERVICE - COM (348,797) 0 COMMUNITY DEVELOPMENT (348,797) 0 ADMINISTRATIVE CHARGES 4409 - ADMINISTRATIVE CHARGE (202,469) 0 (538,769) ADMINISTRATIVE CHARGES (202,469) 0 (538,769) RENTS 4402 - RENT (10,173) 0 0 0 RENTS (10,173) 0 0 0 CHARGES FOR SERVICES (10,173) (551,266) 0 (538,769) MISCELLANEOUS 4672 - OTHER (650) (0) 0 0 4675 - INSURANCE DIVIDEND (191) 4677 - MISC REVENUE (517) 0 MISCELLANEOUS (650) (517) (191) 0 OTHER FINANCING SOURCES 4920 - INTERFUND OPERATING TRANSFER (7,156) 0 0 OTHER FINANCING SOURCES (7,156) 0 0 REVENUES (236,945) (807,621) (249,866) (191) (249,866) (799,832) CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET HOUSING GENERAL SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget 20260 - HOUSING GENERAL EXPENDITURES PERSONNEL SERVICES 6101 - FULL-TIME EMPLOYEES-REG 25,255 315,987 38,835 9,180 38,835 433,604 6102 - FULL-TIME EMPLOYEES-OVERTIME 24,020 0 6104 - TEMPORARY EMPLOYEES-REG 21,355 3,120 6108 - ACCUMULATED VACATION/COMP LEAV 6,385 1,489 2,387 0 2,387 3,862 6120 - EMPLOYER CONTR FOR RETIREMENT 8,180 54,138 4,557 1,342 4,557 65,988 6130 - EMPLOYER PAID INSURANCE 44,424 2,991 1,281 2,991 63,129 6140 - UNEMPLOYMENT COMP INS. 3,631 2,772 6150 - WORKERS COMPENSATION 7,559 200 121 200 9,688 6170 - EMPLOYER CONTR TO HCSP 6,321 866 95 866 12,236 TOTAL PERSONNEL SERVICES 39,820 478,926 49,836 17,911 49,836 588,507 SUPPLIES 6201 - OFFICE SUPPLIES 101 8,801 4,125 793 4,125 2,030 6210 - OPERATING SUPPLIES 786 0 49 6240 - MINOR EQUIPMENT AND FURNITURE 0 0 0 0 0 2,000 TOTAL SUPPLIES 888 8,801 4,125 842 4,125 4,030 OTHER SERVICES AND CHARGES 6302 - PROFESSIONAL SERVICES 13,637 39,033 53,000 3,961 53,000 70,000 6331 - CONFERENCES, TRAINING, TRAVEL 3,188 22 0 6341 - ADVERTISING 3,862 0 0 6361 - INSURANCE 5,784 5,814 0 6371 - REPAIRS & MAINT CONTRACTUAL 5,093 0 25 6374 - ADMINISTRATION SUPPORT FEE 3,949 0 65,000 21,668 65,000 65,000 6375 - OTHER CONTRACTED SERVICES 36,651 2,955 504 6378 - COPIER MAINTENANCE AGREEMENT 392 2,400 6381 - OTHER RENTALS 7,125 1,497 925 233 925 1,110 6385 - UTILITY SERVICE 537 0 6388 - TECHNOLOGY EQUIP CHARGE 500 168 500 1,901 6390 - POSTAGE AND TELEPHONE 708 5,792 720 1,207 720 1,100 TOTAL OTHER SERVICES AND CHARGES 79,997 55,651 120,145 28,157 120,145 141,511 CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET HOUSING GENERAL SUMMARY OF EXPENDITURES 2017 April 2017 2018 2018 2015 2016 Description Original 2017 Revised Requested Final Actual Actual Budget Actual Budget Budget Budget MISCELLANEOUS 6412 - CREDIT CARD/ACH/BANK FEE 4 0 6430 - MISCELLANEOUS 658 0 6465 - INTEREST/FINANCE CHARGE 88 0 TOTAL MISCELLANEOUS 750 0 DEBT SERVICE 6612 - INTEREST EXPENSE 1,416 0 TOTAL DEBT SERVICE 1,416 0 TRANSFERS 6720 - OPERATING TRANSFERS 104,319 40,281 84,533 0 84,533 65,784 TOTAL TRANSFERS OUT 104,319 40,281 84,533 0 84,533 65,784 TOTAL EXPENDITURES 225,024 585,826 258,639 46,910 258,639 799,832 CHANGE 2017 REVISED TO 2018 PROPOSED 541,193 PERCENT CHANGE 2017 REVISED TO 2018 PROPOSED 209.25% CITY OF SOUTH ST PAUL, MN ANNUAL BUDGET HOUSING GENERAL DETAIL OF EXPENDITURES 2017 2018 2018 CODE ITEM DESCRIPTION AND ITEMS Revised Requested Final NO. EXPLANATION OF REQUEST Budget Budget Budget EXPENDITURES MATERIALS & SUPPLIES 6201 OFFICE SUPPLIES water cooler $130 supplies $1500, shred it 400 4,125 2,030 6240 MINOR EQUIP & FURNITURE 3 sit/stand desk attachments 0 2,000 SERVICES AND OTHER CHARGES 6302 PROFESSIONAL SERVICES audit fees est $23,000, financial services-temp 53,000 70,000 6374 ADMINISTRATION SUPPORT FEE 65,000 66,950 6378 COPIER MAINTENANCE AGREEMENT 2400 usage/lease 2,400 6381 OTHER RENTALS rug rental $140, postage meter rent $870 925 1,110 6388 TECHNOLOGY EQUIP CHARGE 500 1,901 6390 POSTAGE AND TELEPHONE mobile phone service/postage 720 1,100 TRANSFERS 6720 OPERATING TRANSFERS Repay 704 Marie & 105 7th Ave N, $35,000 84,533 19,950