Black Hills Airport Board

Black Hills Airport Board Meeting Minutes November 10, 2016 The Black Hills Airport Board met at 1:00 PM on Thursday, November 10, 2016 in the City Council Chamber of City Hall, 625 N. 5th Street, Spearfish, SD. Michael Rath called the meeting to order. Members present: Michael Rath, Randy Deibert, Travis Lantis, Brooks Hanna, Randall Rosenau, Dan Hodgs and Jim Seward. Others present were: Airport Manager Ray Jilek, Lawrence County Attorney Bruce Outka, KLJ Consultant Kent Penney, City Administrator Neeb, Mayor Boke, Finance Officer Dutton, City Attorney Davis, Assistant Finance Officer DeNeui, Streets Superintendent Riopel, Public Works Administrator Johnson and Administrative Assistant Weber. Minutes: Lantis moved, Rosenau seconded and all voted to approve the minutes from last meeting dated 9.08.2016. There were no additions or corrections. Airport Organizational Structure: Spearfish City Administrator Joe Neeb explained the organizational structure now that the transfer from County to City has occurred. The Black Hills Airport Board is an advisory board with responsibilities very similar to what it had in the past. This board will review items before it and then for those items indicated, the board will forward to the City Council with board recommendations. Terms on the board are three year terms (County terms were five years) with staggered end dates. Bylaws: Joe Neeb also presented a draft of bylaws. This is an initial draft to be used as a starting point – the previous rules and regulations as followed by Lawrence County were drafted into this document. Neeb advised that this document is conceptual only and each board member should review and comment/add/edit and were asked to send any changes to Spearfish City Attorney Eric Davis. Code of Ethics and Conduct: Neeb reviewed the Code of Ethics and Conduct for Elected and Appointed Officials. All City boards and commissions utilize this code which provides guidelines to ensure the boards are open, fair, equitable and respectful. Election of Officers: Lantis moved, Hodgs seconded and all voted to elect Michael Rath to serve as Board President. Lantis moved, Hodgs seconded and all voted to elect Brooks Hanna to serve as Board Vice President. Election of board officers will occur every January. FBO / Airport Manager’s Report: Ray Jilek presented Black Hills Airport Operations Monthly Report. He reported on the 2016 Fall Airports Conference in Bismarck, ND by discussing the funding levels and hangar usage policy as headlined at the conference. Jilek also discussed funding issues, Environmental Planning and Runway Condition Reports. He stated the existing T-Hangar agreements will need to be revised. There are 14 positions on the T-Hangar waiting list. Jilek further stated Spearfish Electric is doing some lighting maintenance outside of the hangars and ramp lighting. The on-site septic system was cleaned this fall and the previous well issue has been resolved. They have also acquired the cables and Overhead Doors will evaluate the cables on the hangar doors and repair/replace as needed. AWOS is running good and fuel tax fund will fund the proposed AWOS upgrade. Snow removal equipment to be funded through the entitlement funds. City of Spearfish has a loaner truck/plow that will be used this season. Lastly Jilek suggested that with the new FAA Hangar Usage Policy, the board should establish a smaller committee to review these as well as outside storage issues. Airport Improvements: KLJ Consultant Kent Penney provided a timeline. Three things to do include 1) snow removal equipment 2) extend taxi lane 3) Environmental Assessment. He stated the FAA is looking at a back log of ALP’s and it has been requested to expedite in order to move ahead with the Environmental Assessment. Old Business: Nothing to report regarding legal matters. Airport status: The transfer from County to City of Spearfish occurred 9.16.16. Jack Kucera Hangar Request: Jack Kucera reported to the board that his wants to build a private hangar –approximately 100’X100’. A subcommittee will be organized to evaluate this request and determine location options. Rath and Lantis from the Airport Board will serve on this subcommittee as well as other members to be determined. Budget report 2017: City Administrator Neeb reviewed the City budget process and informed the board that the next round of budgets will begin as early as May 2017. Finance Officer Dutton told the board that financial reporting is available for the Airport, but it will look different than what they are used to at the County level. Insurance Coverage: Steve Byrd from First Western Insurers discussed the current coverage as well as what may be gaps in coverage as of 9.16.16. The insurance coverage through South Dakota Public Assurance Alliance rolled over from Lawrence County to City of Spearfish and also rolled over the premises liability. The board asked for more information and it was decided that Ray Jilek will meet with Byrd to finalize the insurance needs. Maintenance Equipment: Public Works Administrator Cheryl Johnson discussed the snow removal equipment at the airport. The Oshkosh truck does not meet standards and plans are to surplus and salvage this unit. Public Works Department has a loaner that can be used at the airport for the time being and DOT has also agreed to assist as snow removal backup where they can. Recommendations are to look at a new plow truck and plow. Board member Deibert asked about possibly leasing a snow plow rather than purchase - Streets Superintendent Riopel stated the difficulty here is the unavailability of this type of equipment as a lease. Deibert moved, Lantis seconded and all voted to recommend applying for a grant for the snow plow and truck. Bruce Bowen Hangar Request: Bruce Bowen discussed a request to construct a new private hangar - at least 50’X60’. Airport Board forwarded this request to the subcommittee as well as the Kucera request. Communication Review: No visitor or official communication to review. Next meeting: Date: Thursday December 8, 2016 Time: 1:00pm Place: Spearfish City Hall. There being no further discussion before the board, Rosenau moved, Hodgs seconded and the meeting was adjourned at 2:35 PM.