City Council

Spearfish City Council Regular Session Minutes April 6, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 6, 2020 via GoToMeeting Teleconference. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, City Attorney McDonald, City Engineer Mathis, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Public Works Director Lee and Finance Officer DeNeui. Klarenbeek moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the agenda. There were no declarations of any potential conflict-of-interest. Consent Agenda – Jacobs moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated March 16, 2020. B. Approve the minutes of City Council special session dated March 25, 2020. C. Approve the minutes of City Council special session dated March 31, 2020. D. Approve the Memorandum of Understanding with the Havoc Softball for the softball field located at the Black Hills Energy Complex. E. Move Brady Hansen to Class II Water/Wastewater Utility Operator, grade 13, step 11, $21.52, effective 3/8/2020 – Due to attaining class II state certifications. F. Move Jerry Jeske to Class III Water/Wastewater Utility Operator, grade 14, step 12, $23.06, effective 3/8/2020 – Due to attaining class III state certifications. G. Move Josh Auch to grade 12, step 8, $19.30, effective 4/5/2020 -Due to successful completion of training period. H. Move Brady Hansen to grade 13, step 12, $21.95, effective 3/22/2020 – Due to successful completion of training period. I. Move Boyd Dean to grade 23, step 16, $45.15, effective 4/19/2020 - Due to successful completion of training period. Items from Visitors Artemis House – C.J. Jensen from the Artemis House thanked the council for support of the facility and programs and noted April is National Sexual Assault Awareness month. Other Items Layout – Eisenbraun moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the workforce housing layout 2A and sports complex layout 2B from the designs prepared by HDR Engineering. Agreement – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the Real Estate Purchase Agreement with Real Time Industries, LLC. Remove Bridges – Following discussions Herrmann moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the removal of Peoria and Rushmore pedestrian bridges to mitigate impacts to existing residential structures and privately owned properties. Rushmore Bridge will be kept for possible reuse but Peoria Bridge will be scrapped. Council members noted the removals are necessary to comply with FEMA regulations and complete the flood plain study and related maps. Acceptance – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to authorize Mayor Boke to sign a letter acknowledging and accepting an increase in base flood elevations to City owned property and restroom facility at City of Spearfish Campground. Agreement – Eisenbraun moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the Real Estate Purchase Agreement with Lee and Sarah Eklund. Agreement – Clark moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the Parking Lot Improvement Agreement with Spearfish Properties, LLC. Sidewalk – Following discussions Eisenbruan moved and Hodgs seconded to amend the construction plans for Exit 8 Area Community Path Project (R.T.P. Grant segment) by removing the proposed 5 foot sidewalk along Hillsview Road due to issues obtaining a Lawrence County Permit to occupy the right-of-way. Clark then moved and Eisenbraun seconded to amend the motion to not remove the section of sidewalk in the project if staff and Mayor Boke can negotiate an agreement with Lawrence County to obtain the necessary permits prior to final plan submissions. With Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the amendment to the motion. Then with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to amend construction plans for Exit 8 Area Community Path Project (R.T.P. Grant segment) by removing the proposed 5 foot sidewalk along Hillsview Road if staff and Mayor Boke fail to negotiate an agreement with Lawrence County to occupy the right-of-way. Project – Following discussions, Klarenbeek moved, Clark seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to proceed with Jackson Boulevard Phase 2 Project and consider financing if needed. Closure – Following discussions, Clark moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to close the water park for the entirety of the 2020 season due to COVID-19. Purchase – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to purchase a 2019 Ford F-350 from White’s Canyon Motors at a cost of $38,884, funded from 104-Wildland Fund. Bid Award – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to award bid for the 2020 City Hall Roof Replacement Project to Lowe Roofing, Inc. for $134,985, budgeted in second penny, government buildings. Public Hearing – Mayor Boke opened a public hearing at 7:04 p.m. to consider Ordinance 1313 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 3. Minimum Off-Street Parking Requirements of the Revised Ordinances of the City of Spearfish. No oral or written comments were received and the hearing was closed at 7:05 p.m. Ordinance 1313 – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the second reading of Ordinance 1313 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 3. Minimum Off-Street Parking Requirements of the Revised Ordinances of the City of Spearfish. Bill List – Eisenbraun moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated April 6, 2020 as follows: Vendor Description Amount ALLSTATE PETERBILT CO AIR COMPRESSOR/AIR DRYER ASSBLY $ 1,980.10 AMAZON.COM BOOKS/OFFICE SUPPLIES $ 478.87 BAKER & TAYLOR A/V, BOOKS $ 1,154.30 BERGER, DAWN PER DIEM MILEAGE $ 156.66 BHSU PRINTING CENTER MAR 20 WATERBILL/NEWSLETTER $ 177.84 BIERSCHBACH EQUIP & SUPPLY MECHANICAL SEAL KIT $ 420.30 BLACK HILLS CHEMICAL CORP JANITORIAL $ 2,774.28 BLACK HILLS ENERGY FEB/MAR 2020 ELECTRICITY $ 15,520.41 BLACK HILLS PIONEER ONE YEAR RENEWAL $ 130.99 BOMGAARS SUPPLY INC PARTS/BRACKETS/TOOLS/PAINT/EQUIP $ 1,094.26 BORDER STATES INDUSTRIES ELECTRICAL REPAIR PARTS $ 153.43 BROWNELLS INC ACCESSORY LIGHT MOUNT $ 103.53 BUSH, DUSTIN CLOTHING REIMBURSEMENT $ 48.00 CARA ENTERPRISES INC. FCC LIC WNTY922 PREP FEE $ 200.00 CASH-WA DISTRIBUTING JANITORIAL $ 388.37 CENGAGE LEARNING BOOKS $ 185.31 CHEYENNE CROSSING STORE LLC REFUND SP ALCOHOL LIC FEE $ 100.00 CITY OF SPEARFISH CC OFFICE CHAIR/TRAINING/GYM EQUIP $ 2,034.29 CLARK PRINTING CORP NOTARY SEAL - WARNER $ 73.60 DIAS, GREGORY K APR 20 BACKUP FEES $ 44.97 DG INVESTMENT INTERMEDIATE CAMERA REPAIR $ 204.08 DAKOTA TITLE LLC REFUND REAL TIME INDUSTRIES, LOT $ 104,544.00 MEDNANSKY, DOUGLAS (250) 1W T8 LED LAMPS $ 3,530.00 ELKHORN RIDGE @ FRAWLEY RANCHES, TAX INCREMENT DUE DEVELOPER $ 71,989.11 DICTATION SALES & SERVICES MAINT AGMT, 6/20-5/21 $ 16,543.00 PETTY CASH-WELLS FARGOBANK POSTAGE/FILING FEE/KITCHEN $ 300.06 VIEHAUSER ENTERPRISES LLC SVC CALL, REKEY LOCKS $ 8,166.46 GREAT WESTERN TIRE INC PARTS/LABOR $ 1,329.08 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 4,500.00 HAUCK ELECTRIC & CONTROLS ELECTRICAL LABOR/RELOCATE $ 7,764.30 HAWKINS INC CHEMICALS $ 6,469.84 HDR ENGINEERING INC UTILITY RATE STUDY, JAN/FEB 20 $ 1,222.97 HEARTLAND PAPER CO JANITORIAL $ 2,244.06 HEISLER HARDWARE TOOLS/PARTS/EQUIP/PAINT $ 328.78 CHARLES G KING JR TRACT V ELKHORN ADDTN $ 4,500.00 KNECHT HOME CENTER INC TOOLS/PARTS/EQUIP/LUMBER/PAINT $ 2,696.13 LOADOMETER CORPORATION (4) WHEEL LOAD WEIGHERS $ 20,380.00 LYNN, JACKSON, SHULTZ & LEBRUN LEGAL CONSULT $ 125.00 NORTHERN HILLS VENTURES APR 20 MANAGED SVCS $ 16,455.00 NORTHWEST PIPE FITTING CO STAINLESS STEEL PARTS $ 133.96 2ND WIND EXERCISE EQUIP PARTS/LABOR/REPAIRS $ 479.29 OSTROM, CORWIN SIDE WALKS, MAPLE CIRCLE $ 4,500.00 PLAINS TOWING & RECOVERY TOWING SVCS 3/13/2020 $ 372.75 QUIK SIGNS INC SIGNS $ 815.75 RCS CONSTRUCTION INC JACKSON BLVD STREET/UTILITY $ 25,083.72 REC CENTER REFUND ACCOUNT 1ST QTR REFUNDS $ 896.30 REED, THERESA DAWN APR 2020 DOWNTOWN RR SVCS $ 450.00 SHARKEY PLUMBING HEATING RR RETROFIT KITS $ 2,249.90 SPEARFISH AUTO SUPPLY FILTERS/PARTS/BATTERIES/TOOLS $ 4,907.05 VIVI BENE INC ELECTRICAL PARTS/LABOR $ 384.49 STAN HOUSTON EQUIPMENT (100) BAGS PERMA-PATCH $ 1,499.00 STEINLEY REAL ESTATE APPRAISAL SVCS $ 2,300.00 STRYKER SALES CORPORATION (2) LIFEPAK CR2 ELECTRODES $ 174.00 SUBWAY SUBS - DEPT MEETING 3/11/20 $ 85.98 SUNDANCE ENGINEERING INC ENGINEERING CONSULT SVCS $ 523.88 THE HANDY MAN EXTERIOR DOOR, HUMANE SOCIETY $ 791.84 TTG ENTERPRISES INC TECH LABOR/EQUIP REPAIR $ 1,881.10 TWO WHEELER DEALER DRIVE BELT FOR TREADMILL/LABOR $ 115.00 TYLER TECHNOLOGIES INC INCODE CRS MAINT FEE TO 04-21 $ 3,822.71 UNITED STATES POSTAL SERVICE PERMIT 59 BULK POSTAGE $ 10,000.00 US BANK NATIONAL ASSOCIATION TAX INCREMENT DUE DEVELOPER $ 96,470.41 USA BLUE BOOK CHEMICALS/COMPOUNDS $ 824.12 CITY OF SPEARFISH MAR 20, W/S/G $ 3,603.81 WALMART RETURNS $ 1,039.51 WELLS PLUMBING CORP PARTS $ 8.56 INTEGRITY ACQUISITION LLC PARTS $ 444.99 WHITE'S QUEEN CITY MOTORS PARTS $ 130.35 $ 464,499.85  March 2020 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,109.88 1.32% $7,533.58 $576.30 1.51% City Administrator 13,449.99 2.18% 16,701.19 -3,251.20 3.34% City Attorney 9,821.46 1.59% 8,139.92 1,681.54 1.63% Finance 31,403.15 5.09% 24,758.64 6,644.51 4.96% Human Resources 7,735.74 1.25% 6,288.28 1,447.46 1.26% Gov't Bldgs 14,443.61 2.34% 11,195.12 16,940.59 2.24% PW Admin 29,210.56 4.74% 23,627.10 5,583.46 4.73% Police 150,151.02 24.35% 118,611.28 31,539.74 23.76% Fire 21,866.41 3.55% 18,476.60 3,389.81 3.70% Bldg Inspect 17,801.75 2.89% 14,137.61 3,664.14 2.83% Streets and Snow 50,149.82 8.13% 40,993.88 9,155.94 8.21% Cemetery 3,405.32 0.55% 2,576.56 828.76 0.52% Recreation/Aquatic 44,986.67 7.30% 35,492.49 9,494.18 7.11% Parks 22,861.33 3.71% 18,202.92 4,658.41 3.65% Library 25,292.06 4.10% 20,259.41 5,032.65 4.06% Plan & Zone 17,192.40 2.79% 13,692.92 3,499.48 2.74% Motor Pool 10,197.03 1.65% 8,484.21 1,712.82 1.70% Police Comm 33,660.99 5.46% 26,273.14 7,387.85 5.26% SAFER Grant 4,618.30 0.75% 3,275.00 1,343.30 0.66% Water 17,795.87 2.89% 13,919.77 3,876.10 2.79% Electric Production 16,639.11 2.70% 13,769.56 2,869.55 2.76% Sewer 16,819.66 2.73% 13,181.48 3,638.18 2.64% WWTP 26,979.03 4.38% 22,154.43 4,824.60 4.44% Solid Waste 21,492.94 3.49% 17,124.86 24,066.38 3.43% Campground 575.09 0.09% 419.31 155.78 0.08% Totals $616,659.19 100.00% $499,289.26 $150,760.33 100.00% Credit Card Fees Feb $3,585.44 Grand Total $620,244.63 Public Comment – Public comment section was opened at 7:21 p.m. with no oral or written comments received. There being no further business, Clark moved, Jacobs seconded and all voted to adjourn at 7:22 p.m. Dated this 6th day of April, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.