City Council

Spearfish City Council Regular Session Minutes April 20, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 20, 2020 via Zoom Teleconference. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, City Attorney McDonald, Parks and Recreation Director Ehnes, Public Works Director Lee, Public and Finance Officer DeNeui. Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the agenda. There were no declarations of any potential conflict-of-interest. Consent Agenda – Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated April 6, 2020. B. Approve the minutes of City Council special session dated April 14, 2020. C. Approve the Treasurer’s Report dated March 31, 2020. Change Order – Clark moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve change order 1 for the Pickle Ball Court Project 1, an increase of $5,352.10 (+9.84%) for additional fill work. Waiver – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to waive Spearfish School District’s building permit fee in the amount of $1,405.80 for storage construction at Creekside Elementary School. Proclamation – Mayor Boke proclaimed Friday, April 24, 2020 as Arbor Day in Spearfish. Handbook – Hodgs moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the 2020 Special Event Handbook. Policy – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the City of Spearfish Sponsorship policy. Resolution 2020-08 – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to adopt Resolution 2020-08 as follows: RESOLUTION 2020-08 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish:  CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT New P&Z/ENG C-1 Redevelopment Incentive Plan NEW $300.00 1609 SOLID WASTE RUS - Asphalt Shingles Remove $10.00/Yard 1610 SOLID WASTE RUS - Asphalt Shingles, non-resident Remove $15.00/Yard $62.23/Ton New SOLID WASTE RUS – Asphalt Shingles NEW $5.00 minimum 1649 SOLID WASTE RUS – Appliances w/refrigerant $45.00 ea. Remove RUS – Appliances w/refrigerant, non- 1650 SOLID WASTE $45.00 ea. Remove resident RUS – Furniture/Appliances(without 1619 SOLID WASTE $5 per piece Remove Freon RUS – Furniture/Appliances(without $10 per 1620 SOLID WASTE Remove Freon, non-resident piece $10 per 1622 SOLID WASTE RUS – Non Recyclable Electronics Remove piece RUS – Non Recyclable Electronics, non- $15 per 1623 SOLID WASTE Remove resident piece RUS – Appliances without refrigerant (Appliances with refrigerant are no $15.00/Ton New SOLID WASTE longer accepted without certification NEW $5.00 minimum showing refrigerant has been legally removed. RUS – Furniture/Non-Recyclable $62.23/Ton New SOLID WASTE NEW Electronics $5.00 minimum 1615 SOLID WASTE RUS - Construction/Demolition $10.00/Yard Remove RUS - Construction/Demolition, non- 1616 SOLID WASTE $15.00/Yard Remove resident 1621 SOLID WASTE RUS - Minimum Debris Charge $5.00 Flat Remove 1638 SOLID WASTE RUS Minimum Bury Area Charge $5.00 Remove 1624 SOLID WASTE RUS - Pickup Load $10.00 Flat Remove 1625 SOLID WASTE RUS - Pickup Load, non-resident $15.00 Flat Remove 1626 SOLID WASTE RUS - Rubble/Concrete/Asphalt $10.00/Yard Remove RUS - Rubble/Concrete/Asphalt, non- 1627 SOLID WASTE $15.00/Yard Remove resident 1637 SOLID WASTE RUS 25 / 30 + Yard Roll Off $100.00 Remove 1639 SOLID WASTE RUS Pickup and Single Axle Trailer $15.00 Remove 1641 SOLID WASTE RUS Semi’s: Side or End Dump $120.00 Remove RUS Single Axle Truck Greater than 1 1642 SOLID WASTE $50.00 Remove Ton $20.00 - 1643 SOLID WASTE RUS Tandem Axle Trailer based on size Remove $40.00 RUS -Truck Rate - concrete, asphalt, 1645 SOLID WASTE $60.00 Remove shingles, and mixed loads RUS – $27.04/Ton NEW SOLID WASTE NEW Rubble/Construction/Demolition $5.00 minimum RUS - BULK Trees/Limbs < 8" $5.00/per 3 1629 SOLID WASTE Remove diameter, Resident cu yds 1630 SOLID WASTE RUS - Trees/Limbs < 8" diameter $5.00/Yard Remove RUS - BULK Trees/Limbs < 8" $5.00/per 2 1631 SOLID WASTE Remove diameter, non-resident cu yds RUS - Trees/Limbs < 8" diameter, non- 1632 SOLID WASTE Remove resident $10.00/Yard RUS - PICKUP LOAD Trees/Limbs > 1633 SOLID WASTE $10.00/ea. Remove 8" diameter - Resident RUS - Trees/Limbs > 8" and larger 1634 SOLID WASTE Remove diameter $10.00/Yard RUS - PICKUP LOAD Trees/Limbs > 1635 SOLID WASTE $15.00/ea. Remove 8" diameter, non-resident  RUS - Trees/Limbs > 8" and larger 1636 SOLID WASTE Remove diameter, non-resident $15.00/Yard RUS - PICKUP LOAD Trees/Limbs < 1646 SOLID WASTE $5.00/ea. Remove 8" diameter - Resident RUS - PICKUP LOAD Trees/Limbs < 1647 SOLID WASTE $10.00/ea. Remove 8" diameter, non-resident $24.10/ton New SOLID WASTE RUS – Trees/Limbs NEW $5.00 minimum Special Pick Up - Per item small household items, modification to size 15.00 per 1728 SOLID WASTE classification may be determined by Remove item Public Works staff based on weight and mass of item. Special Pick Up - Per item - Small household items, modification to size $62.23/Ton New SOLID WASTE classifications may be determined by New $20.00 minimum Public Works staff based on weight and mass of item. Special Pick Up, per item - Large household items such as, but not limited to, couches, tables, mattresses, exercise 1739 SOLIDWASTE equipment, large appliances. Large item $30.00 Remove size classification may be determined by Public Works staff based on weight and mass of item. Special Pick Up - Per item - Large household items such as, but not limited to, couches, tables, mattresses, exercise $62.23/Ton New SOLID WASTE equipment, large appliances. New $35.00 minimum Modifications of size classifications may be determined by Public Works staff based on weight and mass of item. CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: April 20, 2020 Published: April 25, 2020 Effective: May 15, 2020 Designation – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to designate runway 08-26 as our preferred alternative cross-wind runway (per our Airport Task Force’s recommendation) and to allow City staff to begin work (survey, appraisal etc.) to re-designate portions of City owned land adjacent to runways 08-26 and 04-22 to fall under the airport for wild life fence construction. Bill List – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list as follows: Vendor Description Amount 2XL CORPORATION JANITORIAL $ 392.87 3D SPECIALTIES INC SIGNAGE $ 5,171.00 A & B WELDING SUPPLY GASSES $ 83.70 A & L CONTRACTORS LLC SEWER SVC REPAIRS, 5TH ST $ 3,061.23 A&B BUSINESS INC APR 20 CONTRACT BASE RATE $ 2,528.96 ALICE TRAINING INSTITUTE ALICE CERT TRAINING X 2 $ 1,390.00 WESTERN STATES FIRE PROTECT 02/16 - 08/15 MONITORING FEE $ 1,090.00 APPLIED CONCEPTS INC DIGITAL SPEED LIMIT SIGN $ 2,800.00 ATCO INTERNATIONAL SUPPRESS $ 405.60 BAKER & TAYLOR AUDIOBOOKS/BOOKS $ 420.97 BELLE FOURCHE LANDFILL MAR 2020 SOLID WASTE DISPOSAL $ 24,527.94 BIERSCHBACH EQUIP & SUPPLY WASHERS/BOLTS $ 40.88 BLACK HILLS CHEMICAL CORP JANITORIAL $ 206.79 BLACK HILLS ENERGY ELECTRICITY, FEB/MAR/APR $ 21,838.50 BLACK HILLS PIONEER MAR 2020 LEGALS/CLASSIFIED ADS $ 738.54 BLACK HILLS URGENT CARE SCREENING $ 245.00 BORDER STATES INDUSTRIES PARTS, STATION 3 $ 154.63 UPSTATE WHOLESALE SUPPLY COMPUTER HARDWARE/MONITORS $ 56,942.00 BSN SPORTS LLC EQUIPMENT $ 131.74 JT VENTURES LLC 1ST QTR 2020 FLEET CARD $ 194.64 BURTSCHI, ADAM REFEREE/SCOREKEEPER $ 75.00 BUTLER MACHINERY CO PARTS/REPAIRS $ 77.20 BUTTE ELECTRIC COOP ELECTRIC, 1/24/20 - 2/24/20 $ 45,985.89 CBH COOPERATIVE MAR 2020 GAS/DIESEL $ 17,488.29 CENTURYLINK INC APR 2020 TELEPHONE $ 968.01 CHAIN SAW CENTER PARTS/EQUIPMENT $ 6,337.47 CHRIS SUPPLY CO DIGITAL MULTI-METER $ 134.95 CITY OF SPEARFISH CC OFFICE/TRAIN/JANITORIAL/EQUIP $ 5,189.89 CLARK PRINTING CORP 500 BUS CARDS, S SIMON $ 52.79 CLIMATE CONTROL SYSTEMS 2020 PREV MAINT, CITY HALL $ 2,413.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE $ 1,435.00 CORE & MAIN LP METERS $ 10,139.75 CULLIGAN SOFT WATER CORP BOTTLED WATER $ 117.00 CUMMINS CENTRAL POWER LLC PLANNED INSPECTION $ 719.89 L N CURTIS & SONS (2) HELMETS $ 588.62 DAKOTA PUMP INC SCADA INVESTIGATION 1 $ 4,336.74 DAKOTA TITLE LLC WORKFORCE HSG/H-LOT/CLOSING $ 1,537,307.65 ZW USA INC 6000 BAGS $ 289.65 MEDNANSKY, DOUGLAS LED RETROFIT $ 1,893.97 ECOLAB PEST ELIMINATION DI RODENT/PEST CONTROL $ 480.75 ENVIRONMENTAL RESOURCE PARTS $ 852.04 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 186.77 FIB - TRAVEL CARD MISC VEN PKG/LODGING/FUEL $ 278.48 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR, $176,304.44 $ - KC FITNESS SUPPLY INC FITNESS EQUIP $ 3,579.95 BDG INC WIPER BLADES $ 147.20 EDDIE'S TRUCK CENTER PARTS/LABOR $ 337.97 FMG INC PROF SVCS $ 5,773.60 FULL SOURCE LLC GLOVES, S/M/LG $ 744.28 GALLS LLC CARRIERS/UNIFORMS/BOOTS/ACCESS $ 1,856.06 GLYNN, RILEY REFEREE/SCOREKEEPER $ 75.00 GOLD PAGES PUBLISHING INC ADVERTISING $ 1,444.00 GOPHER VINYL FLOOR TAPE $ 58.44 GOULD, DONALD F SEAT BOTTOM REPAIR $ 50.00 GRAINGER INC JANITORIAL/PARTS/EQUIP $ 1,593.81 GREAT WESTERN TIRE INC PARTS AND LABOR $ 2,604.98 GTI COMPANIES INC PICKLEBALL CT/CITY HALL PKG LOT $ 60,053.26 HDR ENGINEERING INC WWTF MAIN LIFT ST $ 8,540.59 HEARTLAND PAPER CO JANITORIAL $ 817.36 HYDRO-KLEAN LLC SANITARY SEWER CIPP LINING $ 33,132.14 INFINITY FIRE COMMUNICATIONS RADIOS/ANTENNAS/INSTALL KIT $ 11,338.02 INFRASTRUCTURE MANAGEMENT PAVE ANALYSIS $ 11,307.00 KEYPER SYSTEMS TAMPER SEALS $ 53.60 LOU'S GLOVES INC LATEX GLOVES $ 299.00 MCMASTER CARR, INC STAINLESS STEEL PARTS $ 80.96 MONTANA-DAKOTA UTILITIES 2/6/20 - 3/5/20 NAT GAS $ 12,981.49 MIDAMERICA BOOKS BOOKS $ 232.65 MIDCO CABLE/INTERNET $ 1,153.29 MIDCONTINENT TESTING LABS MAR 2020 WATER TESTING $ 386.25 NORTHERN HILLS TRNG CENTER JAN 2020 JANITORIAL SVCS $ 565.68 NORTH CENTRAL INTERNATION PARTS $ 75.21 PRO WINDMILL INC AIR CARE PROGRAM/PEST CONTROL $ 238.00  PETTY CASH P&Z-WELLS FARGO PLAT FILING FEES/COPIES $ 128.00 WATER TREE INC REPAIR POOL LIGHTS $ 280.40 POWERPLAN PARTS $ 150.89 PUBLIC SAFETY EQUIPMENT PATROL CAR ACCESSORIES $ 1,676.00 QUEEN CITY DOOR LLC (4) REMOTES $ 163.27 RAPID DELIVERY MAR 2020 DELIVERY SVCS $ 231.50 RAPID FIRE PROTECTION INC SVC CALL - 7 AMP BATTERIES $ 153.06 REC CENTER REFUND ACCOUNT WATERPK REFUNDS/FUNDS TRANS $ 13,229.58 RIVERSIDE TECHNOLOGIES INC HARDWARE/MONITORS $ 1,964.00 SAFEWAY STORES INC BAKERY $ 50.07 SANITATION PRODUCTS INC PARTS/TOOLS/FILTER $ 1,663.74 SDARWS CLASS B - ANNUAL DUES $ 1,225.00 SECRETARY OF STATE NOTARY FEES X 2 $ 60.00 SERVALL TOWEL & LINEN JANITORIAL $ 1,251.51 SHARKEY PLUMBING HEATING SVC CALL/RR REPAIRS $ 155.10 SHAW FIRE & SAFETY INC ANNUAL INSP/RECHARGE/REPAIR $ 626.20 SOUTH DAK STATE TREASURER MAR 2020 SALES TAX DUE $ 8,207.89 SPEARFISH AUTO SUPPLY FITTINGS/PARTS/EQUIP/BATTS $ 1,135.56 SPEARFISH CHAMBER OF COMMER EMAIL ADVERTISING $ 150.00 VIVI BENE INC ELEC PARTS/LABOR/REPAIR $ 5,755.68 STADLER, DAVID J BUILD S/S PARTS $ 350.00 STATE OF SD-EXECUTIVE MGMT MAR 2020 TELEPHONE $ 15.91 STEC'S INNOVATIVE SAFETY MAR 2020 SAFETY REWARDS PTS $ 175.00 SUNSHINE TOWING 4/8/20 SVCS TO BICKLES $ 377.00 SUPER CAR WASH APR 2020 FLEET CARD TRANS $ 399.42 SYMBOLARTS (300) CHALLENGE COINS $ 1,740.00 TYLER TECHNOLOGIES INC SVC FEE CHANGES/COVID $ 96.25 ULINE INC 60X60 CHAIR MAT $ 204.95 THE UPS STORE #5137 SHIPPING $ 143.18 USA BLUE BOOK PARTS/CHEMICALS $ 437.16 CITY OF SPEARFISH MAR 20, W/S/G $ 1,153.53 VANWAY TROPHY & AWARD PLAQUE, LOGO, ENGR $ 40.20 CLARITY TELECOM LLC 01/24 - 3/15 TELEPHONE/NET $ 2,179.24 VERIZON WIRELESS 01/24/20 - 02/23/20 WIRELESS $ 4,266.76 VISIT SPEARFISH INC APR 2020 BID BOARD ALLOCATION $ 17,500.00 VISUAL WORKS INC FEB 2020 ONLINE RESERVATIONS $ 160.00 WESTERN COMMUNICATIONS (27) EARPIECES $ 1,562.70 WESTERN DAKOTA WASTE SOLU MAR 2020 DISPOSAL $ 1,300.20 INTEGRITY ACQUISITION LLC 2019 FORD F-350/PARTS/LABOR $ 38,884.00 WILLIAMS STANDARD SERVICE PARTS $ 168.95 TOTAL $ 2,204,949.92 Public comment section was opened at 6:03 p.m. with comments received from resident Wendy Mendoza reference the flooding at her property and the pedestrian bridge removals from the April 6, 2020 council session. No other comments were received and the section was closed. There being no further business, Clark moved, Eisenbraun seconded and all voted to adjourn at 6:00 p.m. Dated this 20th day of April, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.