City Council

Spearfish City Council Regular Session Minutes May 4, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 4, 2020 via Zoom Teleconference. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, City Attorney McDonald, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Public Works Director Lee and Finance Officer DeNeui. Mayor Boke requested the agenda be amended to show reading of a proclamation after consent agenda items. Klarenbeek moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the agenda as amended. There were no declarations of any potential conflict-of-interest. Consent Agenda – Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated April 20, 2020. B. Approve the minutes of City Council special session dated April 23, 2020. C. Approve the minutes of City Council special session dated April 29, 2020. D. Move Brett Rauterkus to grade 20, step 7, $28.09 per hour, ($58,427.20 salaried/exempt), effective 5/3/2020. Proclamation – Mayor Boke proclaimed May 3-9, 2020 as National Travel and Tourism Week in Spearfish. Resolution 2020-10 – Clark moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to adopt Resolution 2020-10 as follows: RESOLUTION 2020-10 A RESOLUTION OF INTENT TO ENTER INTO A LEASE AGREEMENT FOR CERTAIN AIRPORT PROPERTY WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Doug Bechen and Gerard Cuka to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on Monday, May 18, 2020. Dated this 4th day of May, 2020. CITY OF SPEARFISH By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: May 4, 2020 Published: May 9, 2020 Effective: May 29, 2020 Resolution 2020-11 – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to adopt Resolution 2020-11 as follows: RESOLUTION 2020-11 A RESOLUTION OF INTENT TO ENTER INTO A LEASE AGREEMENT FOR CERTAIN AIRPORT PROPERTY WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Stacy Moke to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on Monday, May 18, 2020. Dated this 4th day of May, 2020. CITY OF SPEARFISH By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: May 4, 2020 Published: May 9, 2020 Effective: May 29, 2020 Award Bid – Following discussions, Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to award the lowest responsive and responsible bid for the Jackson Boulevard Street & Utility Improvements Project – Phase 2 to R.C.S. Construction, Inc. at a total amount of $4,254,572.35. This includes the Base Bid cost of $4,263,136.64 as well as Alternate 3 deduction of $8,564.29. Change Order – Following discussions, Klarenbeek moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve Change Order 1 for the Jackson Boulevard Street & Utility Improvements Project – Phase 2 with a net decrease of $194,171.75 (-4.56%) with a substantial completion date of 10/15/2021 and final completion date of 11/15/2021. Public Hearing – A public hearing was opened at 5:52 p.m. to consider an application from Mona Jackson with C & J Enterprises dba Killians Food & Drink for a retail (on-off sale) wine and cider license located at 539 W. Jackson Blvd. No oral or written comments were received and the public hearing was closed. License – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the application from Mona Jackson with C & J Enterprises dba Killians Food & Drink for a retail (on-off sale) wine and cider license located at 539 W. Jackson Blvd. Statements – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the preliminary financial statements dated December 31, 2019 (unaudited). Transfer – Jacobs moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to transfer $25,000 from General Fund to Historic Procurement Fund per Resolution 2010-24. Transfer – Eisenbraun moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to transfer $422,465 from General Fund to E911 Communications Fund for annual operations. Transfer – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to authorize finance to make the Payment in Lieu of Tax (PILT/PILOT) transfers as follows:  From 602-Water Fund 602-49300-4560 (Water-Subsidies) $102,752.00 603-Hydro Fund 603-49300-4560 (Hydro-Subsidies) $10,531.00 604-Sewer Dept 604-49300-4560 (Sewer-Subsidies) $92,471.00 604-WWTP Dept 604-49300-4560 (Sewer-Subsidies) $49,225.00 606-Airport Fund 606-49300-4560 (Airport - Subsidies) $21,208.00 610-Parking Fund 610-49300-4560 (Parking-Subsidies) $133.00 612-Solid Waste Fund 612-49300-4560 (Solid Waste-Subsidies) $13,529.00 615-Campground Fund 615-49300-4560 (Campground-Subsidies) $7,077.00 To 101-General Fund 101-39101 (Transfers In) $296,926.00 Transfer – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to authorize finance to make the first quarter budgeted administrative fees for personnel and information technology costs as follows: Personnel 1st Qtr From 104-Wildland Fund 104-42290-4291 (Fire - Admin Fees Personnel) $3,594.00 602-Water Fund 602-43350-4291 (Water-Admin Fees Personnel) $79,827.50 603-Hydro Fund 603-43410-4291 (Hydro-Admin Fees Personnel) $39,509.75 604-Sewer Dept 604-43250-4291 (Sewer-Admin Fees Personnel) $78,857.25 604-WWTP Dept 604-43270-4291 (WWTP-Admin Fees Personnel) $26,972.75 606-Airport Fund 606-43500-4291 (Airport-Admin Fees Personnel) $22,988.00 610-Parking Fund 610-43610-4291 (Parking-Admin Fees Personnel) $3,245.00 612-Solid Waste Fund 612-43230-4291 (Solid Waste-Admin Fees Personnel) $55,553.75 615-Campground Fund 615-45150-4291 (Campground-Admin Fees Personnel) $20,238.75 To 101-General Fund 101-39102 (Admin Revenue-Personnel) $330,786.75 IT 1st Qtr From 602-Water Fund 602-43350-4292 (Water-Admin Fees IT) $6,827.50 603-Hydro Fund 603-43410-4292 (Hydro-Admin Fees IT) $10,531.00 604-Sewer Dept 604-43250-4292 (Sewer-Admin Fees IT) $92,471.00 604-WWTP Dept 604-43270-4292 (WWTP-Admin Fees IT) $49,225.00 606-Airport Fund 606-43230-4292 (Airport-Admin Fees IT) $21,208.00 610-Parking Fund 610-43610-4292 (Parking-Admin Fees IT) $133.00 612-Solid Waste Fund 612-43230-4292 (Solid Waste-Admin Fees IT) $13,529.00 615-Campground Fund 615-45150-4292 (Campground-Admin Fees IT) $7,077.00 To 101-General Fund 101-39103 (Admin Revenue-IT) $201,001.50 Ordinance 1315 – Jacobs moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve first reading of Ordinance 1315 – An Ordinance Repealing the City of Spearfish Personnel Policies and Procedures Manual and Adopting the 2020 City of Spearfish Personnel Policy Manual. Agreement – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve and authorize Mayor Boke to sign the RTP Agreement with the South Dakota Department of Game, Fish and Parks. Public Hearing – A public hearing was opened at 6:15 p.m. to consider a C-1 Redevelopment Incentive Plan proposal for 457 Main Street. City Planner Watson reviewed the plan. No oral or written comments were received, and the public hearing was closed. Plan – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve a C-1 Redevelopment Incentive Plan proposal for 457 Main Street. Award Bid – Eisenbraun moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to award bid for the 2020 Main-line Roadway Striping Project to Dakota Barricade for $30,943.00, budgeted in General Fund, streets. Award Bid – Klarenbeek moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to award bid for the 2020 Pavement Striping of Crosswalks, Turn Arrows, Stop Bars and Rec Center Striping Project to Black Hills Asphalt for $22,294.53, budgeted in General Fund, streets and recreation. Proposal – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to Accept HDR Engineering proposal for surveying, design services and bidding services to complete the Workforce Housing Development Project at the Vieland Property near Exit 17, at a cost not to exceed $249,480. Grant – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve form Federal Assistance SF-424 (CARES airport grant form) and authorize Mayor Boke to sign. Bill List – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated May 4, 2020 as follows: Vendor Description Amount ALLSTATE PETERBILT CO PARTS $ 368.58 ALPINE IMPRESSIONS PROMOTIONAL ITEMS $ 799.35 AMAZON.COM BOOKS/OFFICE $ 546.81 BAKER & TAYLOR AUDIO, BOOKS $ 281.63 BLACK HILLS ENERGY MAR/APR 2020 ELECTRICITY $ 7,561.09 BHSU PRINTING CENTER APR 2020 UTILITY BILLING $ 87.01 BLACK HILLS CHEMICAL CORP JANITORIAL $ 123.88 BLACK HILLS PURE INC BOTTLED WATER, COOLER RENTAL $ 33.50 NIEHAUS, BRET STORYWALK PODIUMS (15) $ 7,500.00 BOMGAARS SUPPLY INC PARTS/JANITORIAL/TOOLS $ 586.00 CENGAGE LEARNING BOOKS $ 85.76 CHAIN SAW CENTER EQUIP/TOOLS/PARTS/MOWER $ 3,142.65 CITY OF SPEARFISH CC ZOOM, 3/26/20 - 3/25/21 $ 319.30 CLAIMS ASSOCIATES INC. LUSCH/PFARR, GC20.103370 $ 1,000.00 DG INVESTMENT INTERMEDIATE EQUIPMENT REPAIR $ 1,745.08 CVD CONSTRUCTION INC LABOR/MATERIAL/EQUIP $ 24,685.00 DEMCO INC LABELS, PROTECTORS $ 547.12 DIVISION OF MOTOR VEHICLES LICENSE PLATE RENEWAL/TITLE FEE $ 27.20 MEDNANSKY, DOUGLAS PARTS, LED LAMPS $ 3,112.50 ELKHORN RIDGE @ FRAWLEY RA TAX INCREMENT DUE TO DEV $ 20,455.57 ENTENMANN-ROVIN BADGE $ 80.50 NEWHOUSE ENTERPRISES INC PENS $ 50.15 VIEHAUSER ENTERPRISES LLC SVC CALL, KEYS $ 184.00 GREAT WESTERN TIRE INC PARTS/LABOR $ 407.54 H & S UNIFORMS & EQUIP LLC UNIFORM REPAIR $ 55.00 HAWKINS INC CHEMICALS $ 4,548.90 HEISLER HARDWARE PARTS/EQUIP/PLUMB/SUPPLIES $ 787.09 HOFFMAN, NANCY BOOT ALLOWANCE $ 100.00 CHARLES G KING JR TRACT R, FALSE BOTTOM ADDTN $ 800.00 KLJ SOLUTIONS HOLDING CO PROFESSIONAL FEES $ 85,849.53 MANDY BING LLC (50) BUNDLES OF FIREWOOD $ 175.00 MCMAHON, ADAM BOOT ALLOWANCE $ 100.00 NORTHERN HILLS VENTURES IN 0365 LICENSE, NETWORK ADMIN $ 13,256.00 NORTHERN HILLS TRNG CENTER MAR 2020 JANITORIAL $ 235.78 SOUTH DAKOTA ONE CALL MAR 2020 MESSAGE FEES $ 183.75 MICHAEL DEEGAN CG RESERVATION REFUND $ 90.00 POWERPLAN PARTS $ 150.89 QUIK SIGNS INC BUSINESS CARDS/SIGNAGE $ 1,401.50 REC CENTER REFUND ACCOUNT PAVILLION REFUND $ 75.00 REED, THERESA DAWN MAY 2020, DOWNTOWN RR $ 450.00 RIVERSIDE TECHNOLOGIES INC HARDWARE $ 16,368.00 SANITATION PRODUCTS INC TOOLS/GARBAGE CONTAINERS $ 17,689.01 SIMON CONTRACTORS OF SD IN ROADSTONE $ 110.39 SOUTH DAKOTA DOT EROSION & SEDIMENT CONTROL $ 300.00 SOUTH DAKOTA DOT COST SHARE ON 2 PROJECTS $ 269,382.91 SPEARFISH AUTO SUPPLY PARTS/BATTS/FILTERS $ 657.16 VIVI BENE INC ELEC LABOR/REPAIR, LOT LIGHTS $ 7,221.43 SPEARFISH LUMBER CO (60#) REDI-CRETE, LUMBER, TOOLS $ 682.04 SUPERIOR SANITATION LLC MAR 2020 PORTABLE RR'S $ 704.00 TASC 2ND QTR 2020 FSA ADMIN FEES $ 353.00 TTG ENTERPRISES INC LABOR/REPAIR PUMP CONTROL $ 1,730.00 TURBIVILLE INDUSTRIAL ELEC PARTS/LABOR/REPAIR $ 1,883.07 TYLER TECHNOLOGIES INC 1ST QTR - UTILITY BILL SUBSCR $ 12.60 US BANK NATIONAL ASSOCIATI 2014 SRF CLEAN WATER, GOLLIHER $ 91,072.41 CITY OF SPEARFISH APR 20, W/S/G $ 3,539.49 WALMART COMMUNITY/GEMB OFFICE/KITCHEN/JANITORIAL/TECH $ 213.98 WHITE'S QUEEN CITY MOTORS PARTS $ 90.79 WOLFF'S PLUMBING & HEATING FAUCET REPAIR PARTS $ 199.77  XYLEM WATER SOLUTIONS USA PARTS $ 2,532.12 TOTAL $ 596,730.83 Public Comment section was opened at 6:45 p.m. with no comments received. There being no further business, Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voted to adjourn at 6:47 p.m. Dated this 4th day of May, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.