City Council

Spearfish City Council Regular Session Minutes August 3, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, August 3, 2020. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, City Engineer Mathis, Human Resource Director Mathis, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Library Director Wilde, Police Chief Jacobs, Fire Chief Deaver, Wastewater Treatment Facility Superintendent Evridge, and Assistant Finance Officer Thurmes. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Consent Agenda – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated July 20, 2020. B. Approve a special on-sale liquor license for the B & B Lounge for the Hamster Block Party on August 8, 2020 from 7:00 p.m. to 11:00 p.m. on Hamster Hill. C. Approve a special on-sale liquor license for False Bottom Bar for a wedding on August 15, 2020 from 6:00 p.m. to 12:00 a.m. at the Pavilion. D. Hire Ralph Weatherstone as a part-time (not benefit eligible) rubble site operator, grade 7, step 12, $16.32 per hour, effective 8/4/2020. E. Hire Erin Magee as a part-time (not benefit eligible) library page, grade 1, step 1, $9.76 per hour, effective 8/4/2020. F. Add Guy Gregory to the 2020 Parks Volunteer List. Public Hearing – A public hearing was opened at 5:33 p.m. to consider a Tower Lease Agreement with Homeslice Corporation. No oral or written comments were received and the hearing was closed at 5:34 p.m. Agreement – Clark moved, Klarenbeek seconded and all voted to approve the Tower Lease Agreement with Homeslice Corporation. Assessment – Hodgs moved, Eisenbraun seconded and all voted to continue the Spearfish Downtown Special Assessment per Resolution 2018-18. Resolution 2020-20 – Eisenbraun moved, Jacobs seconded and all voted to adopt Resolution 2020- 20 as follows: RESOLUTION 2020-20 A RESOLUTION LEVYING AN ANNUAL SPECIAL MAINTENANCE FEE FOR STREET SURFACES WHEREAS, well-maintained public streets are necessary for the health, safety, and welfare of the citizens of the City of Spearfish; and WHEREAS, the Common Council of the City of Spearfish has determined that it is in the best interests of the City of Spearfish and its citizens to regularly inspect, maintain, and resurface its public streets and not permit Spearfish’s infrastructure to deteriorate to the point of failure; and WHEREAS, SDCL § 9-43-76 authorizes the City of Spearfish to levy special assessments for local improvements, such as public streets, on private properties benefiting from those public improvements; and WHEREAS, the City of Spearfish has, in the past, levied special assessments on private property adjoining public streets to resurface, repair, and reconstruct those streets; and WHEREAS, SDCL § 9-43-138 authorizes the City of Spearfish to levy, for the purpose of maintaining or repairing public improvements, an Annual Special Maintenance Fee upon the lots fronting and abutting any municipally-maintained public improvements within the City of Spearfish; and WHEREAS, in the judgment of the Common Council of the City of Spearfish, residents of the City of Spearfish prefer to pay an Annual Special Maintenance Fee for the purpose of maintaining or repairing public improvements, as is specifically authorized by statute, as opposed to a much larger special assessment as specific streets are repaired or reconstructed; NOW THEREFORE, the Common Council of the City of Spearfish makes the following legislative findings: 1. It is in the best interests of the City of Spearfish and its citizens for the City of Spearfish to complete regular and frequent street maintenance and resurfacing projects; and 2. Assessing an Annual Special Maintenance Fee permits the City of Spearfish to complete regular and frequent street maintenance and resurfacing projects; and 3. Regularly inspected, maintained, and resurfaced streets generally benefit every property within Spearfish, every resident of Spearfish, and user of streets within Spearfish; and 4. Properties fronting and abutting regularly inspected, maintained, and resurfaced streets receive an actual, physical, and material special benefit over and above the general benefit conferred on all persons and properties, to include: a. The convenience of not having the street(s) abutting one’s property deteriorate to the point of requiring major reconstruction as opposed to merely minor resurfacing or routine maintenance; b. Reduced wear and tear on personal vehicles caused by frequent trips on a poorly maintained street abutting one’s property; c. Enhanced aesthetics, curb appeal, marketability, and property value; d. The future benefit of replacing, resurfacing, and maintaining a street before the end of its useful life; e. The future benefit of preventing a loss in value associated with a poorly maintained street; and  f. Preventing, through inspection, maintenance, and repair, damage to private property resulting from settled or heaved curbs and water flow. NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that all taxable real property parcels fronting and abutting a city street shall be assessed a special front foot fee of forty (40) cents per front foot; and BE IT FURTHER RESOLVED that forty (40) cents per front foot is the amount determined by the Common Council of the City of Spearfish to be the amount of the special benefit conferred upon the assessed properties over and above the general benefit; and BE IT FURTHER RESOLVED that no taxable real property parcel fronting and abutting a city street shall be assessed more than forty dollars, annually per platted lot; and BE IT FURTHER RESOLVED that the City Administrator of the City of Spearfish, Lawrence County, South Dakota, be and the same is hereby instructed to direct the County Treasurer to add the fee to the general assessment against all taxable real property parcels; and BE IT FURTHER RESOLVED that the Finance Officer of the City of Spearfish, certify the fee together with the regular assessment to the County Auditor to be collected as municipal taxes for general purposes. Dated this 3rd day of August 2020. CITY OF SPEARFISH By: _________________________ Dana Boke, Mayor ATTEST: __________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: August 3, 2020 Published: August 8, 2020 Effective: August 28, 2020 Plan – Hodgs moved, Herrmann seconded and all voted to approve a DRD final plan and preliminary plat for the Sky Ridge Subdivision. (Workforce housing project) Plat – Eisenbraun moved, Jacobs seconded and all voted to approve a preliminary plat for Lot 1B, Block 4 of the Heritage Addition. Ordinance 1325 – Jacobs moved, Hodgs seconded and all voted to set a public hearing for August 17, 2020 and approve the first reading of Ordinance 1325 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. (Lot 1B, Block 4 of the Heritage Addition) Purification – Hodgs moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the purchase and installation of an air purification system for City Hall at an estimated cost of $30,358 to be reimbursed through the Coronavirus Relief Funding. Application – Eisenbraun moved, Klarenbeek seconded and all voted to authorize Mayor and City Attorney to sign the application for the Perimeter Wildlife Exclusion Fence Grant AIP #3-46-0065- 027-2020 and any subsequent documents (including grant award agreements or funding agreements with SD DOT or Federal Aviation Administration) necessary to secure and finalize grant funding for the project. Bill List – Hodgs moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated August 3, 2020 as follows: Vendor Description Amount AE2S JAX 1 CONSTRUCTION ADMIN $ 15,331.40 AMAZON CAPITAL SERVICES OFFICE SUPPLIES/MASKS/TOILETPPR $ 1,352.36 AMERICAN ENGINEERING TESTI PICKLEBALL PROJ TESTING $ 1,042.65 BAKER & TAYLOR BOOKS $ 405.08 BLACK HILLS ENERGY JUNE/JULY 2020 ELECTRICITY $ 15,678.58 BLACK HILLS CHEMICAL CORP LINERS/WIPES/CLEANERS $ 872.06 BLACK HILLS PIONEER VOLUNTEERS NEEDED ADS $ 792.00 BOMGAARS SUPPLY INC BULBS/FOGGER/SEEDS/TAPE/OIL $ 1,413.19 CITY OF SPEARFISH CC FUEL/TRAINING/CARWASH/TIRES $ 830.51 CLAUSER MACHINE WORKS MACHINE STUDS FOR GARAGE $ 56.35 DG INVESTMENT INTERMEDIATE CAMERA REPAIRS $ 479.59 CORE & MAIN LP METERS $ 14,309.62 CROELL INC 4000 PSI FOR WWTP EQ BASIN $ 478.75 CVD CONSTRUCTION INC BOOM TRUCK/ROCKS/DRILL HOLE $ 1,877.28 ELKHORN RIDGE @ FRAWLEY RA TAX INCREMENT DUE $ 5,117.11 FEDEX SHIPPING $ 26.71 FELSBURG HOLT & ULLEVIG IN JACKSON BRIDGE BIG-DESIGN PE1 $ 40,572.98 VIEHAUSER ENTERPRISES LLC KEYS/PADLOCKS $ 533.52 GRAYBAR ELECTRIC COMPANY STREET LIGHTING JACKSON PH 2 $ 190,275.00 GREAT WESTERN TIRE INC TIRES $ 318.70 GUNDERSON TRUCKING INC TRANSFER WASTE TO GILLETTE $ 1,500.00 HAWKINS INC CHLORINE CYLINDER $ 808.50 HDR ENGINEERING INC STREETS & SPORTS COMPLEX DESIGNS $ 55,937.96 HEARTLAND PAPER CO CLOROX/CLEANERS/DUSTERS $ 536.13 HEISLER HARDWARE VALVES/FASTNERS/CUTTER/BATTERY $ 416.85 HICKS, KIMBERLY MEAL REIMBURSE WILDLAND FIRE $ 84.00 KETEL THORSTENSON LLP AUDIT WORK RENDERED $ 26,309.65 LOWE ROOFING INC ROOF DRAIN/CITYHALL ROOF PROJ $ 61,540.88 LYNN, JACKSON, SHULTZ & LE LEGAL CONSULTING $ 920.00 MANDY BING LLC FIREWOOD FOR CAMPGROUND $ 612.50 MEREDITH SERVICES CO INC WATER VALVE/EXCAVATION $ 2,057.03 NEBRASKA SALT & GRAIN CO ICE SLICER $ 48,662.69 NORTHERN HILLS VENTURES IN JULY/AUG 20 0365/NETWORK/DISASTE $ 15,550.00 NUTRIEN AG SOLUTIONS INC PROSPECT PLUS PCSCU 50LB $ 880.00 PETE LIEN & SONS INC CEMENT $ 1,681.25 RCS CONSTRUCTION INC JACKS BLVD PH 1 & 2, WWTP EQ BASIN $ 320,760.67 RDO EQUIPMENT CO THERMOSTAT/MUFFLERS $ 587.43 L.E.R., INC. PICKLE BALL COURT PROJ 2 PE 2 $ 25,200.00 ROCKINGTREE FLORAL/GARDEN WATER DRIPS AND RAINS $ 74.90 RIVERSIDE TECHNOLOGIES INC MONITORS/COMPUTERS/LAPTOPS $ 15,570.00 SACRISON ASPHALT INC LIMESTONE $ 247.20 SAFEWAY STORES INC CREAMER/PLANT $ 34.16 SHARKEY PLUMBING HEATING TOILET REPAIR CAMPGROUND $ 1,090.81 SHERWIN WILLIAMS CO PAINT $ 1,476.00 SIMON CONTRACTORS OF SD IN ROADSTONE $ 2,991.43 SMITH, COLLIN MEAL REIMB PIERRE HONORGUARD $ 80.00 SPEARFISH AUTO SUPPLY DEF/OIL/DEGREASER/LOCK/NUTS $ 5,260.42 STAN HOUSTON EQUIPMENT PERMA PATCH 50 BAGS $ 1,499.00 STEC'S INNOVATIVE SAFETY S SAFETY REWARD POINTS $ 342.00 SUPERIOR SANITATION LLC PORTABLE RESTROOMS $ 512.00 TASC ADMIN FEES FOR FLEX ACCTS $ 353.00 TRAFFIC CONTROL CORP LED 12" BALL $ 96.00 TURBIVILLE INDUSTRIAL ELEC PUMP/MOTOR REPAIRS AND TESTING $ 5,047.03 US BANK NATIONAL ASSOCIATI 2014 SRF CLEAN WATER - GOLLIHER $ 91,072.41 USA BLUE BOOK BUFFER SOLUTION REPLACEMENT $ 63.01 WALMART COMMUNITY/GEMB FOLDERS/PENS/COFFEE/TISSUE/CUPS $ 796.13 WELLS PLUMBING CORP PARTS/COUPLINGS/NIPS/SWITCH $ 1,181.55 WENZEL, WILLIAM W MEAL REIMBURSE WILDLAND FIRE $ 46.00 TOTAL $ 983,642.03 July 2020 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $11,876.67 1.35% $11,300.37 $576.30 1.44% City Administrator 28,388.15 3.22% 25,101.60 3,286.55 3.20% City Attorney 13,605.03 1.54% 12,208.80 1,396.23 1.56% Finance 38,338.91 4.34% 33,880.04 4,458.87 4.32% Human Resources 10,584.87 1.20% 9,432.00 1,152.87 1.20% Gov't Bldgs 19,345.65 2.19% 16,514.50 2,831.15 2.11% PW Admin 39,843.21 4.51% 35,440.81 4,402.40 4.52% Police 196,819.88 22.30% 172,251.99 24,567.89 21.96% Fire 39,306.02 4.45% 37,823.14 1,482.88 4.82% Bldg Inspect 24,008.23 2.72% 21,209.57 2,798.66 2.70% Streets 54,548.45 6.18% 48,342.40 6,206.05 6.16% Cemetery 6,359.87 0.72% 5,779.38 580.49 0.74% Animal Control 4,916.86 0.56% 4,238.40 678.46 0.54% Recreation/Aquatic 66,242.58 7.50% 59,239.39 7,003.19 7.55%  Parks 38,253.71 4.33% 34,059.22 4,194.49 4.34% Library 29,321.64 3.32% 26,144.70 3,176.94 3.33% Plan & Zone 23,519.11 2.66% 20,951.36 2,567.75 2.67% Motor Pool 15,908.01 1.80% 14,379.78 1,528.23 1.83% Wildland Fire 39,007.56 4.42% 36,359.10 2,648.46 4.63% Police Comm 41,526.32 4.70% 36,509.97 5,016.35 4.65% SAFER Grant 3,835.44 0.43% 3,124.25 711.19 0.40% Water 23,220.31 2.63% 19,693.05 3,527.26 2.51% Electric Production 20,062.46 2.27% 17,925.83 2,136.63 2.28% Sewer 21,798.59 2.47% 18,457.11 3,341.48 2.35% WWTP 37,219.35 4.22% 33,297.00 3,922.35 4.24% Solid Waste 30,464.62 3.45% 27,042.36 3,422.26 3.45% Campground 4,451.05 0.50% 3,808.74 642.31 0.49% Totals $882,772.55 100.00% $784,514.86 $98,257.69 100.00% Credit Card Fees June $6,541.86 Grand Total $889,314.41 2021 Budgets – 2021 budgets for the departments of Engineering, Human Resources, Library, Planning and Zoning, Public Safety and Public Works were presented. Herrmann informed the council of the decision by the organizers of the Dakota 5-0 to move the 2020 event to a virtual platform due to the COVID-19 pandemic. Public comment section was opened at 6:32 p.m. with no comments received. There being no further business, Clark moved, Eisenbraun seconded and all voted to adjourn at 6:33 p.m. Dated this 3rd day of August 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.