City Council

Spearfish City Council Regular Session Minutes May 3, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 3, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Jacobs and Klarenbeek. Absent: Herrmann and Lee. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, City Engineer Mathis, Human Resource Director Mathis, Finance Officer DeNeui, Public Works Director Kean, Public Safety Director Rotert, Police Chief Jacobs and Fire Chief Ladson. Clark moved, Jacobs seconded and all voted to adjourn the old council. Finance Officer DeNeui administered the Oath of Office to re-elected officials Hodgs and Jacobs and newly elected officials Scott Hourigan and Ana Rath. All were presented certificates of election. The newly elected common council reconvened. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Jacobs moved, Hodgs seconded and all voted to approve the agenda. No potential conflicts of interest were declared. Public Comment – At 5:38 p.m. a time for public comment was opened. No comments were received and the time was closed. Consent Agenda – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated April 19, 2021. B. Hire Adam Spindler as (benefit-eligible) assistant city engineer, grade 23, step 5, $42.30 per hour (exempt $87,984.00), effective 6/1/2021. C. Hire Benjamin Tieszen as (benefit-eligible) hydroelectric plant superintendent, grade 22, step 1, $34.72 per hour (exempt $72,217.60), effective 6/14/2021. D. Hire Cassandra Pitman as (benefit-eligible) accounts payable technician, grade 12, step 1, $19.19 per hour, effective 5/24/2021. E. Move Travis Morgan to (benefit-eligible) street technician, grade 12, step 2, $19.67 per hour, effective 5/2/2021. F. Hire the following seasonal employees effective 5/4/2021: Parks Department: Jedediah Engler Campground Attendant $10.50 Julia Cannalonga Campground Attendant $10.50 Recreation & Aquatics Center: Camila Noe Lifeguard Lexa Burtzlaff Summer Rec Assistant $10.00 Rachel Kane Rec Janitorial Seasonal Laborer $12.50 Samantha Pounds Summer Rec Assistant $10.00 Ella Kruskamp Lifeguard $10.50  Brittney Carl Summer Cust. Service Assistant $10.00 G. Approve a special on-sale liquor license for the Stadium Sports Grill for a wedding on May 23, 2021 from 5:00 p.m. to 8:00 p.m. at the Joy Center. H. Approve a special on-sale liquor license for the Holiday Inn for a wedding on June 18, 2021 from 4:00 p.m. to 12:00 a.m. at the Pavilion. I. Approve the agreement with Ketel Thorstenson, LLP for 2020 audit services. Items from Visitors Proclamation – Mayor Boke proclaimed May 9-15, 2021 as National Economic Development Week. Study – HDR Engineering presented the Colorado Blvd. Traffic Study. Staff will incorporate the results of the study in future project plans. City Attorney Agreement – A public hearing was opened at 5:55 p.m. to consider a Hayfield Lease Agreement with Doug Bechen and Gerard Cuka. No oral or written comments were received and the hearing was closed. Clark moved, Klarenbeek seconded and all voted to approve the agreement. Agreement – A public hearing was opened at 5:56 p.m. to consider a Hayfield Lease Agreement with Stacy Moke. No oral or written comments were received and the hearing was closed. Clark moved, Hodgs seconded and all voted to approve the agreement. Finance Statements – Klarenbeek moved, Jacobs seconded and all voted to approve the preliminary 2020 financial statements. Engineering Proposal – Hodgs moved, Jacobs seconded and all voted to authorize city staff to obtain a cost proposal from RCS Construction to furnish and install proposed lighting for the Jackson Blvd. Bridge. Proposal – Clark moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve AE2S Engineering’s proposal for construction administration services for The Salem Park Pedestrian Bridge Project at a cost of $11,100. Parks and Recreation Agreement – Following discussions, Clark moved, Hourigan seconded and with Klarenbeek voting nay and all others voting aye, motion passed to approve the Campground Use Agreement with Beneath the Pines, LLC. Resolution – Clark moved, Hodgs seconded and all voted to approve Resolution 2021-16 as follows: RESOLUTION 2021-16 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT CAMPGROUND: Event Rates – Sites Water, Sewer, 300 CAMPGROUND Electricity, Cable TV, 30- $50.00 amp & 50-amp Air Conditioning CAMPGROUND: Event Rates – Sites/No Hookups 301 CAMPGROUND $35.00 – RV’s, 5th wheels, pop-up campers CAMPGROUND: Event Rates – Sites/No Hookups 302 CAMPGROUND $30.00 – Tents, Pickup Campers, Van Campers 308 CAMPGROUND Off-season rates $10.00 $20.00 CAMPGROUND: Sites/No Hookups, Tents, 314 CAMPGROUND $20.00 Pickup Campers, Van Campers, 1 person CAMPGROUND: Sites/Water, Sewer, 315 CAMPGROUND Electricity, Cable TV, 30- $35.00 amp & 50-amp Air Conditioning, 1-4 persons 317 CAMPGROUND Firewood bundle $6.00 $7.00 318 CAMPGROUND Ice 5 to 6 pound bag $4.00 $4.00 NEW CAMPGROUND Ice 20 pound bag - $8.00 Dated this 3rd of May, 2021. CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: May 3, 2021 Published: May 8, 2021 Effective: May 28, 2021 Contract – Hodgs moved, Jacobs seconded and all voted to approve the ITI Self-Service Terminal Services Contract with Intellectual Technology. Planning and Zoning Plat – Hodgs moved, Jacobs seconded and all voted to approve the preliminary plat for Cedar Berry Canyon Estates. Public Works Donation – Following discussions, Hodgs moved, Jacobs seconded and all voted to not accept the donation of a 1996 Oshkosh H series chassis with 22’ front mounted Sweepster broom and jet air blower system from Rapid City Regional Airport. Surplus – Jacobs moved, Klarenbeek seconded and all voted to surplus the Peoria Salem Park Bridge, appraised by Lee Alberts, Neil Plocek and Dean Hanson, and is unusable for pedestrians and may be sold or disposed of as permitted by law. Change Order – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order 2 for the Jackson Boulevard Street & Utility Improvements Project - Phase 2, a net increase of $17,678.75, (+0.42%). Change Order – Hodgs moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order 4 for the Sky Ridge Subdivision Project - Phase 1, a net increase of $7,655.90 (+0.19%). Bill List – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated May 3, 2021 as follows: VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC SALEM BRIDGE & SCHED STREET PROJ $ 50,173.82 ADVANCED ELEMENTS INC JAX PHASE 2 CA & BRIDGE ENG $ 12,740.00 ALL WEATHER INC EVALUATION $ 404.80 AMAZON CAPITAL SERVICES CONNECTS,FUSES,HEADSET,BRIEFCASES $ 2,582.24 AVTECH SERVICES INC AV CABINET VENTILATION FIX $ 422.30 BAKER & TAYLOR BOOKS $ 626.73 BLACK HILLS ENERGY MARCH/APRIL 2020 ELECTRICITY $ 12,940.20 BLACK HILLS CHEMICAL CORP ICE MELT - 147 50# BAGS $ 1,430.89 BOMGAARS SUPPLY INC EDGING,FASTNERS,TAPE,CABLE,BOLTS $ 1,373.12 JT VENTURES LLC CAR WASHES JAN-MAR 2021 $ 255.23 CENGAGE LEARNING BOOKS, BESTSELLERS/CHRISTIAN/MYSTER $ 125.94 MEDNANSKY, DOUGLAS LED BULBS,SECURITY LIGHT,MAG $ 681.00  ELKHORN RIDGE @ FRAWLEY RA MARCH21 TAX INCREMENT DUE $ 19,784.95 ENTENMANN-ROVIN SERGEANT & FIRE DEPT BADGES $ 2,505.70 NEWHOUSE ENTERPRISES INC POST IT NOTES $ 62.45 FASTENAL CO THREAD ROD,NUTS,WASHERS $ 191.98 FELSBURG HOLT & ULLEVIG JAX BRIDGE DESIGN $ 8,054.63 BDG INC HOSE COUPLINGS $ 52.60 FMG INC EXIT 8 PATH ENG $ 6,869.01 GAME TIME FINAL INSTALL OF PLAYLAND $ 4,805.00 VIEHAUSER ENTERPRISES LLC DOUBLE SIDED KEY $ 16.00 GREAT WESTERN TIRE INC FLAT TIRE REPAIR, TIRES $ 207.50 CENTRAL PROGRAMS INC BOOKS $ 2,614.70 HAUGO BROADCASTING INC WATERPARK ADDS X 144 $ 1,008.00 HAWKINS INC CHLORINE,HYDROFLUOSILICIC ACID $ 2,508.61 HDR ENGINEERING INC SANDSTONE STREET PROJ ENG $ 27,916.00 HEISLER HARDWARE HINGES,HASPS,ORINGS,STAIN,BULBS $ 2,790.50 LAPRADE CONSTRUCTION KYTE,DICKEY,HUM. SOC.ROOF REPAIRS $ 44,504.30 MACQUEEN EQUIPMENT, LLC LADDER TRUCK REPAIRS $ 4,296.26 MATTHEWS INTL CORP ROBERT DOYLE BRONZE RG PLAQUE $ 132.50 MONEY MOVERS MONTHLY MAINT & 1 ENROLLMENT $ 8.00 NORTHERN HILLS VENTURES IN CG FIREWALL/INSTALLS/MONTHLY SVCS $ 14,835.58 OBERLE'S RADIATOR & REPAIR REPAIR OIL COOLE $ 175.00 OVIVO USA LLC WIPER BOTTOMS $ 98.78 PETTY CASH PLAT REIMBS FOR APRIL $ 246.00 PUREGREEN EQUIPMENT SER ALX COUNTER 701 LCD $ 921.80 QUIK SIGNS INC BUSINESS CARDS - FIRE, SIGNS $ 203.93 QUINN CONSTRUCTION, INC WILDLIFE FENCE PROJ PE3 $ 42,297.25 RCS CONSTRUCTION INC JACKSON PHASE 2 PAY EST 8 $ 182,824.04 THOMAS W NICHOLS DATA SERVICE JAN-MAR 2021 $ 180.00 RIVERSIDE TECHNOLOGIES INC 8 MONITORS $ 1,200.00 SDML BUDGET TRN-DENEUI,GRIEBLER $ 50.00 SHERWIN WILLIAMS CO 5GAL STFS WBTP BLUE $ 312.75 SIMON CONTRACTORS OF SD IN DIAMOND DRY,LIMESTONE,ROADSTONE $ 930.78 SOLE PERFECTION WORK BOOTS, HERRING,MCDONALD $ 200.00 SPEARFISH AUTO SUPPLY FILTERS,PARTS,TOOLS,REPAIRS $ 3,559.37 STAN HOUSTON EQUIPMENT MAGNA-TRAK LOCATOR $ 589.99 SUPERIOR SANITATION LLC PORTABLE RESTROOMS MARCH $ 704.00 THRALL, CARY A ART CLASS 3/3,3/17.3/31 $ 135.00 TYLER TECHNOLOGIES INC MONTHLY ONLINE FEES MAY 2021 $ 166.00 WALMART COMMUNITY/GEMB PRINT,LABELS,TISSUE,YRSOFSVC,BATTERIES $ 1,096.56 WHITE'S QUEEN CITY MOTORS SENSORS $ 197.00 ZANDSTRA CONSTRUCTION SKY RIDGE PH 1 PAY EST 7 $ 137,395.98 $ 600,404.77 Mayor and Council Appointments – Mayor Boke appointed Hourigan to the Legal, Finance and Public Safety Committee and Rath to the Public Works Committee. Clark moved, Jacobs seconded and all voted to ratify the appointments. Elections – Clark nominated Hodgs for council president. Klarenbeek moved, Jacobs seconded and all voted to cease nominations. All voted aye for Hodgs to be council president. Klarenbeek nominated Jacobs for council vice-president. Hourigan moved, Clark seconded and all voted to cease nominations. All voted aye for Jacobs to be council vice president. Special Session – Administrator Harmon noted a city council special session will be held at noon on Friday, May 21, 2021. The agenda will be posted according to legal requirements. There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:39 p.m. Dated this 3rd day of May 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.