City Council

Spearfish City Council Regular Session Minutes October 18, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, October 18, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek. Absent: Rath. Also present: Interim City Administrator McDonald, City Planner Watson, Finance Officer DeNeui, Public Works Director Kean, Parks and Recreation Director Ehnes, and Public Safety Director Rotert. Mayor Boke requested the agenda be amended to add timeline for cannabis establishment licenses as item 8B, add executive session under SDCL 1-25-2(1) as item 15, add executive session under SDCL 1-25-2(3) as item 16, and to remove item 11C from the agenda. Clark moved, Hodgs seconded and all voted to amend the agenda as requested. Clark moved, Jacobs seconded and all voted to approve the agenda as amended. No conflicts of interest were declared. Public Comment – At 5:31 p.m. a time for public comment was opened with no comments received. Consent Agenda – Hodgs moved, Jacobs seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated October 4, 2021. B. Approve the minutes of the City Council special session dated October 14, 2021. C. Approve the treasurer’s report dated September 30, 2021. D. Mayor Boke to proclaim October 24-30, 2021 as Respiratory Care Week. Other Items Ordinance 1356 – Hourigan moved, Hodgs seconded and all voted to approve the first reading of Ordinance 1356 – An Ordinance Amending Chapter 11, Miscellaneous Offenses. Timeline – Clark moved, Jacobs seconded and all voted to set the following timeline for cannabis establishment licenses: October 19, 2021 applications available on City website. October 25, 2021 applications accepted by the finance office. November 12, 2021, 4:30 p.m. application deadline. December 6, 2021, 5:30 p.m. lottery, if necessary. December 7, 2021, issuance of provisional license to successful applicant(s). Resolution 2021-31 – Clark moved, Klarenbeek seconded and all voted to adopt Resolution 2021- 31 as follows: RESOLUTION 2021-31 A RESOLUTION LEVYING AN ANNUAL SPECIAL MAINTENANCE FEE FOR STREET SURFACES WHEREAS, SDCL § 9-43-138 authorizes the City of Spearfish to levy, for the purpose of maintaining or repairing public improvements, an Annual Special Maintenance Fee upon the lots fronting and abutting any municipally-maintained public improvements within the City of Spearfish; and WHEREAS, well-maintained public streets are necessary for the health, safety, and welfare of the citizens of the City of Spearfish; and WHEREAS, the Common Council of the City of Spearfish has determined that it is in the best interests of the City of Spearfish and its citizens to regularly inspect, maintain, and resurface its public streets and not permit Spearfish’s infrastructure to deteriorate to the point of failure; and WHEREAS, the City of Spearfish determines it equitable and fair for all citizens to share in the cost of maintaining all public infrastructure; and NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that all taxable real property parcels fronting and abutting a city street shall be assessed a special front foot fee of forty (40) cents per front foot; and BE IT FURTHER RESOLVED that no taxable real property parcel fronting and abutting a city street shall be assessed more than forty dollars, annually per platted lot; and BE IT FURTHER RESOLVED that the Finance Officer of the City of Spearfish, Lawrence County, South Dakota, is directed to implement a Special Street Maintenance Fee to the general assessment and regular assessment, and to certify that assessment to the Lawrence County Auditor to be collected as municipal taxes for purposes of repairing and maintaining public infrastructure. Dated this 18th day of October, 2021. CITY OF SPEARFISH By: _________________________ Dana Boke, Mayor ATTEST: __________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: October 18, 2021 Published: October 21, 2021 Effective: November 10, 2021 Assessment – Hodgs moved, Hourigan seconded and all voted to continue the Spearfish Downtown Special Assessment per Resolution 2018-18. Ordinance 1354 – A public hearing was opened at 5:44 p.m. to consider Ordinance 1354 – An Ordinance Amending Appendix A Zoning for Solar Energy Conversion Facilities. No oral or written comments were received and the hearing was closed. Jacobs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs and Klarenbeek voting aye, motion passed to approve the second reading of Ordinance 1354. Study – Hodgs moved, Hourigan seconded and all voted to authorize the Colorado Boulevard Area Study. Mayor Boke noted Klarenbeek has been assigned as the City Council representative for the study. Purchase – Jacobs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs and Klarenbeek voting aye, motion passed to purchase two (2) Ford F150 pickups from the State contract list for a total of $67,957 to be delivered in 2022, a 2022 CIP budgeted purchase. Purchase – Hodgs moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs and Klarenbeek voting aye, motion passed to purchase two (2) Modulator Weather Sirens from Federal Signal Safety and Security Systems at a cost of $49,983.76, a 2021 CIP budgeted purchase. Bill List – Klarenbeek moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated October 18, 2021 as follows: VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC PRE EMPLOYMENT TESTING $ 139.00 A & B BUSINESS INC COPIER LEASE X4 $ 2,636.06 A & B WELDING SUPPLY CO CYLINDER/WRENCH/IRONWORK,DRILL $ 541.02 A & J SUPPLY TUBING-CLIPS/STEEL/MATERIALS $ 1,462.47 A-1 TRANSMISSION SPECIALIS REPAIR TRANSMISSION FORD $ 3,087.55 ADAMS - ISC 1 TON TROLLEY $ 160.00 ADOBE INC. ACROBAT PRO DC MONTHLY FEE $ 172.70 ADVANCED BUILDERS INC REC CENTER MAINT $ 1,581.64 ALPINE IMPRESSIONS SFD LOGO 3 SHIRTS $ 45.00 AMZN MKTP US MENS ATAC BOOT/GS PARTS BATTERY $ 137.99 AMAZON.COM BILLING PERF PAPER $ 260.22 ARCHITECTURALDEPOT.COM WINDOW SHUTERS $ 193.61 AUTO ZONE MAINT/CLEAN SUPPLIES $ 99.39 BAKER & TAYLOR BOOKS $ 924.47 BECK'S NURSERY CORP WILLOW-RUBY TEARS-MAPLE-LOCUST $ 1,663.15 BEE WELL HONEY AT REC CENTER $ 133.20 BELLE FOURCHE LANDFILL SEPT LANDFILL $ 30,644.26 BEST WESTERN -GILLETTE PD TRAVEL TO GILLETTE TRAINING $ 348.48 BEST WESTERN- QUARTZ CH FD LODGING WLDLND CA $ 484.20 BLACK HILLS ENERGY SEPT/OCT ENERGY ELECTRIC $ 15,525.89 BHSU PRINTING CENTER UTILITY BILLING FOLDING/INSERTING $ 223.58 BLACK HILLS CHEMICAL CORP ROAM VAC PC BOARD/GLOVES/SOAP $ 290.93 BLACK HILLS PIONEER SEPT LEGALS $ 774.58 BLACK HILLS PSYCHOLOGY CLINICAL INTERVIEW $ 925.00 BLACK HILLS URGENT CARE EMPLOYEE TESTING $ 510.00 BOMGAARS SUPPLY INC BOOT REIMBURSEMENTS BLOCK/MILLER $ 199.98 BROWN, HEATH G WLDFIRE PERDIEM 9.4-9.25 $ 1,390.00 JT VENTURES LLC JULY/AUG/SEPT BILLING $ 305.50 BUIDLERS SUPPLY -CHESTER C WILDLAND TRUCK REPAIRS $ 17.03 BUTTE ELECTRIC COOP ELECTRIC 7/24/21 - 8/24/21 $ 62,402.84 CALIBRATION TECHNICIANS & MICROCLIP-GASALERT-LCD KIT $ 731.12 VISUAL WORKS INC SUPPORT/MAINT FEE RESERVATIONS $ 1,156.00 CBH COOPERATIVE SEPTEMBER FUEL 2021 $ 29,517.99 CENGAGE LEARNING BOOKS $ 102.55 TMT INC COVER-RELAY-PANEL-KNOB-SCREW $ 1,377.69 CENTURYLINK INC TELEPHONE SERVICES SEPT $ 354.64 CHAIN SAW CENTER EQUIP RENTALS/GLADES/BLOWER/PARTS $ 4,306.74 CHRIS SUPPLY CO PATCH CABLE-GRIP SCREWDRIVER $ 131.16 CLIMATE CONTROL SYSTEMS PM AT REC CENTER $ 3,358.00 COCA-COLA BOTTLING CO COFFEE/CREAMER/WATER/SODA $ 1,909.50 DIAS, GREGORY K CONFIG SCANNER/BACKUP/UPS $ 1,190.13 DG INVESTMENT INTERMED 110-LINN $ 66.33 CORE & MAIN LP FRAME-CLEANOUT LID,SEWER PIPE, $ 1,713.78 CULLIGAN SOFT WATER CORP BOTTLED WATER FOR WWTP $ 101.25 CUMMINS CENTRAL POWER MANIFOLD/INSPECT GENERATORS/BATTERY $ 12,843.39 JOHN DEERE SIGNATURE SERIES X734 TRACTOR $ 14,169.94 DELTA.COM JOLOVICH FLIGHT $ 458.20 DERO BIKE RACK COMPANY BIKE RACKS PARKS $ 219.08 DIESEL MACHINERY INC PARTS MAINT $ 61.90 DIGITALOCEAN LLC SEPTEMBER MONTHLY CHARGE $ 5.00 DIVISION OF MOTOR VEH REASSIGNMENT FEE $ 5.00 DOMINO'S PIZZA PIZZA FOR PD $ 57.96 DOUBLE TREE-FARGO DOUBLE TREE-FARGO PD TRAINING $ 585.00 E BAY HYDRO LATE STOCK ROUND BAR $ 343.59 EAGLE AVIATION INC FUEL FOR GENERATOR $ 20.70 ECOLAB PEST ELIMINATION PEST PROGRAM $ 406.60 FACEBOOK INC SKATE NIGHT ADVERTISEMENT $ 25.00 FIB-AP PURCHASE CARDS SEPT PCARD TOTALS $171,313.53 EDDIE'S TRUCK CENTER FAN SOLENOID/SURGE TANK/HEADER $ 1,081.56 GALLS LLC BLAUER HI VIS FLEECE JACKET $ 105.10 VIEHAUSER ENTERPRISES LLC FIRE DEPT CANYON SHOP GATEWAY $ 549.98 GENESIS LAMP CORP AIRPORT LAMP $ 163.52 GLOCK PROFESSIONAL INC GLOCK TRAINING $ 250.00 GOVT FINANCE OFFICERS ANNUAL GOV GAAP UPDATE $ 135.00 GUNDERSON, PALMER,NELS LEGAL SERVICES RENDERED $ 2,280.00 GPS INT'L TECHNOLOGIES INC UNLIMITED DATA SMS APP $ 180.00 GRAINGER INC STRAINER-REPLACE SCREEN/ACID BATTERY $ 286.14 GRAYBAR ELECTRIC CO SNP IN JACK- MNT FIELD $ 67.49 GREAT WESTERN TIRE INC FLAT REPAIR/TIRES/RECAP $ 6,994.80 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $ 4,150.00 HANZLIK, ROGER WLF PERDIEM 8.24-25 & 9.16 $ 120.00 DAKOTA SPORTS INC FIELD PAINT WHITE CASE 12 CANS $ 183.85 HDR ENGINEERING INC EXIT 17 SPRTS COMPLEX/EXIT 8 PATH ENG $ 22,203.04 HESS LIMOUSINE, INC CONF. TRANSPORTATION $ 500.00 HOLIDAY INN CHICO FD LODGING FOR TRAVEL TO WLDLN $ 7,573.57 HOLIDAY INN ELKO NEVADA FD TRAVEL TO ELKO NEVADA $ 882.75 HOLIDAY INN- ROCK SPRINGS FD LODGING TO WILDLAND $ 311.60 HOME 2 SUITES BISMARK REFUND OF SALES TAX $ (84.50) HOTEL VALUES.COM PD TRAVEL $ 889.36 THE ICE MAN LLC ICE CAMPGROUND $ 204.10 ID EDGE INC WATER PARK FOBS $ 1,591.16 INTERNATIONAL CODE COU RENWAL ERICA & TOM $ 190.00 JENNER EQUIPMENT CO PIVOT/TANK/BEARING/SEAL/OIL $ 249.94 TODD EMERY COLLINS JET SEWER LINE AT CAMPGROUND $ 275.00 JOLOVICH, CODY WL FIRE PDIEM 9.4-9.20 $ 942.00 JONES, CARTER WL FIRE PDIEM 9.4-9.28 $ 1,390.00 KETEL THORSTENSON LLP 2020 AUDIT WORK $ 1,378.74 KONE INC CITY HALL ELEVEATOR MAINT $ 175.94 LAWRENCE COUNTY HWY MAG CHLORIDE/BLADING $ 13,399.76 LEONE'S CREAMERY GIFT CARDS $ 100.00 LEWELLEN, PATRICK CRISIS INTERV TRAVEL 9.28-30 $ 592.34 LOWE'S CABLE TIES-HEX LOCK NUT-ZINC F $ 52.24 LYFT FD TRAVEL CA $ 97.99 MACK'S AUTO BODY LLC REPAIR 2021 TAHOE REAR QTR PNL $ 599.60 MID-AMERICAN RESEARCH WASP & HORNET KILLER $ 302.52 MID STATES ORGANIZED REFUND OF CONFERENCE REGISTRATION $ (1,375.00) MONTANA-DAKOTA UTILITIES 9/8-10/6 NATURAL GAS SERVICES $ 2,110.97 MIDCO TV/CABLE FOR CAMPGROUND& AIRPORT $ 1,000.10 MIDCONTINENT TESTING LAB TESTING WATER/SEWER & WWTP $ 2,729.50 PATTLEN ENTERPRISES INC ROTOR T5 5" POP SS RS $ 780.00 MONEY MOVERS MAINT FEE REC CENTER AUGUST 21 $ 7.00 NATURAL ESCAPE PROFESSIONAL HEADSHOTS $ 800.00 NORTH CENTRAL INTERN. TRANSMISSION OVER FULL/CAP-LIGHT DOME $ 552.87 NORTHERN HILLS SOD FARM GRASS ORDER LEGION FIELD $ 635.00 NOVA COLOR ARTEX MAN. HILLSVIEW BRIDGE $ 1,411.42 NSG LOGISTICS, LLC ICE SLICER $ 8,682.36 PRO WINDMILL INC PEST CONTROL $ 463.00 ONE TIME VENDORS REFUNDS FOR CAMPGROUND $ 140.00 PITNEY BOWES INC POSTAGE MACHINE RENTAL $ 180.00 SCHREINER ENTERPRISES, INC #10 WINDOW ENVELOPES W/SEAM $ 975.00 PROPPER INTERNATIONAL PANTS $ 153.82 RAPID DELIVERY DELIVERY FEES/MIDCO/JENNER/COPY CNTRY $ 267.30 REED, THERESA DAWN CLEANING OF RSTRM SEPT DOWNWN $ 450.00 RESIDENCE INN CHICO CA FD LODGING TO WILDLAND $ 4,957.93 ROCKINGTREE FLORAL PLANT FOR FUNERAL $ 75.00 RUSHMORE COMMUNICATION UPDATED RADIO FIRMWARE $ 8,382.74 SACRISON ASPHALT INC LIMESTONE $ 655.20 SAFEWAY STORES INC SANTITAS/HOTDOGS/BRIQUETS/CONCESSIONS $ 187.25 SANITATION PRODUCTS INC 12 VOLT COIL-SOLENOID VALVE $ 2,684.05 SD ASSN OF RURAL WATER SYS REGISTRATIONS 3 RURAL WATERS $ 750.00 SDPRA SDPRA CONFERENCE TYLER/BRETT/KAYLA $ 600.00 SEGUIN, MAKYAH WFIRE PERDIEM 8.24-25&9.16-17 $ 194.00 SERVALL TOWEL & LINEN MOPS-MATS-SANITIZER-BAG-UNIFORMS $ 745.86 SHOE DEPT CANDI DUTY SHOES $ 64.99 SHS BOOSTER CLUB ADVERTISING-SHS SPORTS PROGRAM $ 150.00 SIGN SOLUTIONS SIGN-STREETS, SIGN FACE $ 355.54 SOUTH DAK STATE TREASUR SEPT SALES TAX FILING $ 13,427.35 VIVI BENE INC BIKE PATH LIGHTING/YOUNG WELL/SP COM $ 5,799.19 SPEARFISH AUTO SUPPLY TAPE/COUPLER/BRAKE/HOSE/SENSOR/FILTERS $ 3,475.20 STATE OF SD-EXECUTIVE MG WWTP PHONE CHARGES $ 15.21 SUMMIT SIGNS & SUPPLY FIRE EXTINGUISHER INSPECTIONS $ 1,222.25 MICHAEL D BRIGHT HORN 9MM LUGER $ 944.00 SUPER 8 -CHICO FD LODGING WLDLND CA $ 1,169.28 SUPER CAR WASH FLEET CAR WASH CHARGES $ 482.75 THE KNOTHOLE FOAMBOARD FOR SDML CONFERENCE $ 20.60 THE UPS STORE #5137 11X17 COPIES MADE/SHIPPING FOR PD $ 48.97 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTION $ 523.03 TIRES LES SCHWAB OFF ROAD TRACION-VALVE STEM $ 745.81 TRAFFIC CONTROL CORP ALUM BACKPLATE $ 311.35 TRUGREEN CHEMLAWN WEED CONTROL AUGUST $ 2,152.00 TTG ENTERPRISES INC UV ALARMS LABOR $ 740.00 TWO WHEELER DEALER CYC INSTALL PEDALS-REPLACE TUBES/CHECKS $ 155.00 TYLER TECHNOLOGIES INC 3RD QTR INSITE & NOTIFICATION FEES $ 4,076.20 U PRINTING REFUND OF PURCHASE $ (36.31) UPLIFT DESK DESK FOR BRANDY PW $ 1,288.65 US BANK NATIONAL ASSOC GOLLIHER PRINC & INTEREST $ 91,072.41 US DOMAIN AUTHORITY REC CENTER WEBSITE FEE $ 289.00 USA BLUE BOOK ROYTRONIC FUNCTION VALVE/OPERATIONS $ 272.06 CITY OF SPEARFISH WATER/SEWER/GARBAGE FOR CITY FACILITIES $ 44,731.87 VARIOUS FUEL VENDORS FD FUEL FOR TRAVEL TO WILDFIRE $ 4,364.11 CLARITY TELECOM LLC 8/16-9/15 SERVICES VAST $ 4,750.44 VERIZON WIRELESS 7/24 - 8/23 WIRELESS PHONES/TABLETS $ 4,730.97 VISIT SPEARFISH INC BID BOARD OCTOBER 2021 $ 23,148.00 VOSBURG, BRIAN 911 CONFERENCE TRAVEL $ 531.96 WALL STREET JOURNAL WALL STREET JOURNAL SUB $ 44.99 WALMART.COM HOAGIES/CHICKEN SALAD/BATTERIES/SHINE $ 680.05 WARD DEVELOPMENT GROUP 12" UPSIZE - PH 7 HIGGINS CRK $ 28,132.54 WAY FAIR ADJUSTABLE DESK $ 297.38 WELLS PLUMBING CORP PVC/CLAMP/BRASS/BOLTS $ 214.31 WENZEL, WILLIAM W WLF PDIEM 8.24-25 & 9.16-17 $ 194.00  INTEGRITY ACQUISITION LLC SPRIN-BOLT/BUCKLE $ 686.03 WOLFF'S PLUMBING & HEAT REPAIRS TO DRAIN/VALVE/THERMOSTAT $ 1,168.49 TOTAL $ 554,497.61 Executive – Clark moved, Hourigan seconded and all voted to enter executive session at 6:00 p.m. to consult with legal counsel about proposed or pending litigation or contractual matters per SDCL 1-25-2(3). Council returned to regular session at 6:16 p.m. Executive – Clark moved, Hourigan seconded and all voted to enter executive session at 6:16 p.m. to discuss the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee per SDCL 1-25-2(1). Council returned to regular session at 6:26 p.m. There being no further business, Hodgs moved, Hourigan seconded and all voted to adjourn at 6:26 p.m. Dated this 18th day of October, 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.