City Council

Spearfish City Council Regular Session Minutes June 6, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, June 6, 2022. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, City Engineer Mathis, City Planner Watson, City Planner Broyles, Parks and Recreation Director Ehnes, Public Works Director Hinton, Human Resource Director Mathis, and Public Safety Director Rotert. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened. Comments were received from Jim with From the Hills LLC regarding medical cannabis dispensary licenses. The time for public comment received no further comments and was closed at 5:35 p.m. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated May 16, 2022. B. Hire Caleb Gallagher as full-time (benefit-eligible) parks maintenance and forestry technician, grade 12, step 1, $19.77 per hour, effective 6/27/2022, a replacement position. C. Add Donald Werner to the volunteer firefighter list for 2022. D. Hire the following seasonal employees effective 6/7/2022, unless otherwise notated: Department Position Wage Rec & Aquatics Ashtyn Tieszen WSI/Lifeguard $15.00 (effective 5/18/22) Aiden Kracht WSI/Lifeguard $15.00 (effective 5/26/22) Lucie Tennant WSI/Lifeguard $15.00 (effective 5/18/22) Jordyn Clevenger WSI/Lifeguard $15.00 Parks Dept. Dean Dittus Seasonal Parks Summer Laborer $15.25 (effective 5/23/22) Walker Shouviller Seasonal Spec Rec Summer Laborer $15.00 Items from Visitors Co-sponsorship – Cody Ertman, Media and Public Relations for Sturgis Buffalo Chip, requested a co-sponsorship for the Rusty Wallace Charity Ride on August 10, 2022. Following the request overview, Klarenbeek moved, Hourigan seconded and all voted to approve the co-sponsorship request. Other Items Ordinance 1366 – Jacobs moved, Hodgs seconded and all voted to approve the first reading of Ordinance 1366 – An Ordinance Clarifying the Duties of the City Administrator. Ordinance 1367 – Hourigan moved, Rath seconded and all voted to approve the first reading of Ordinance 1367 – An Ordinance to Revise the Positions that are Officers of the City. Resolution 2022-19 – Clark moved, Rath seconded and all voted to approve Resolution 2022-19 as follows: RESOLUTION 2022-19 A RESOLUTION OF INTENT TO ENTER INTO A HAY LEASE AGREEMENT FOR CERTAIN AIRPORT PROPERTY WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a hay lease agreement with Stacy Moke to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on June 21, 2022. Dated this 6th day of June, 2022. CITY OF SPEARFISH By: ____________________________ (Seal) John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: June 6, 2022 Published: June 11, 2022 Effective: July 1, 2022 Proposal – Clark moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve AE2S Engineering’s amendment proposal for engineering services for the Spearfish Creek Floodplain Study at a cost of $7,000. Funding – Jacobs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve funding the difference between the State of South Dakota’s estimated project construction amount and the eligible amount of construction contract funding of $400,000 for the Exit 8 Community Shared Use Path – Phase 2 project. License – A public hearing was opened at 5:52 p.m. to consider an application from Darren and Nancy Manzari with Nonna’s Kitchen SD, LLC for a retail (on-sale) restaurant liquor license for 544 N Main Street. No oral or written comments were received and the hearing was closed. Clark moved, Hourigan seconded and all voted to approve the application. License – A public hearing was opened at 5:53 p.m. to consider an application from J. Dylan Moro with Run Bike Spear TWD, LLC for a retail (on-off sale) malt beverage license located at 305 N Main Street Suite #1. No oral or written comments were received and the hearing was closed. Clark moved, Rath seconded and all voted to approve the application. License – A public hearing was opened at 5:54 p.m. to consider an application from Sodexo America, LLC @ Black Hills State University for a retail (on-off sale) malt beverage & SD farm wine license and a retail (on-off sale) wine license located at 1200 University Street. No oral or written comments were received and the hearing was closed. Jacobs moved, Klarenbeek seconded and all voted to approve the application. Agreement – Jacobs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Sportsplex at Sky Ridge Maintenance Building Construction Administration (CA) Engineering Services agreement with Structural Dynamics at a cost not to exceed $59,751. Change Order – Hourigan moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #1 for the Sky Ridge restroom number 3 for a net increase of $1,705.33 or 2.1 %. MOU – Clark moved, Rath seconded and all voted to approve the Memorandum of Understanding (MOU) with BHSU and the Spearfish Adult Softball Association. Plan – A public hearing was opened at 5:59 p.m. to consider the C-1 Redevelopment Incentive Plan for 344 Main Street. Comments were received from the owner of 119 E. Federal Street regarding sewer issues. No further comments were received and the hearing was closed at 6:01 p.m. Hodgs moved, Klarenbeek seconded and all voted to approve the plan with conditions of approval as noted. Ordinance 1368 – Hodgs moved, Rath seconded and all voted to approve the first reading and set a public hearing for June 21, 2022 for Ordinance 1368 – An Ordinance Amending Appendix A Zoning Definition Pertaining to a Vacate. Ordinance 1369 – Klarenbeek moved, Rath seconded and all voted to approve the first reading and set a public hearing for June 21, 2022 for Ordinance 1369 – An Ordinance Amending the C-1 Central Commercial Zoning District Regulations. Ordinance 1370 – Clark moved, Klarenbeek seconded and all voted to approve the first reading of Ordinance 1370 – An Ordinance to Transfer Certain Properties from the Rural Service District to the Urban Service District in the City of Spearfish. Plat – Clark moved, Rath seconded and all voted to approve the preliminary plat for Sky Ridge Phase 2. Bill List – Klarenbeek moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated June 6, 2022 as follows: VENDOR DESCRIPTION AMOUNT DAHL SWR UPSIZE RECONSTRC-BASE A & L CONTRACTORS LLC COURSE $111,136.82 ALLIED CONSTRUCTION INC REROOF PUMP HOUSE FROM HAIL $23,657.50 AMAZON CAPITAL SERVICES BOOKS-BOOTS PD-DVDS-FIRST AID-INK $4,581.50 BECK'S NURSERY CORP GREENHOUSE-ROSE FLOWER CARE $370.38 BLACK HILLS ENERGY APRIL/MAY 2022 ELECTRICITY $30,774.09 BLACK HILLS CHEMICAL CORP SOAP CITY HALL-CLEANERS-GLOVES $2,926.90 BLACK HILLS GOLD SWIMMING ANNUAL ALLOCATION $5,000.00 BLACK HILLS WINDSHIELD REPLACE 08 CHEVY UPLANDER $415.00 BOMGAARS SUPPLY INC POST HOLE DIGGER-HANDTOOLS-CLOCK $3,277.92 BRADLEY, HUNTER BRADLEY REIMBURSE LET TRAINING $465.10 CLAUSER MACHINE WORKS PARTS FOR SWITCH HYDROPLANT $2,401.00 CREEKSIDE DEVELOPMENT LLLP APRIL 22 TAX INCREMENT $14,826.69 CUSTOM FIRE APPARATUS INC TARP FOR FD $274.67 CVD CONSTRUCTION INC DOOR FRAME- CONCRETE PATCH-FIRE $22,397.29 DAKOTA SUPPLY GROUP GASKET FOR IRRIGATION FILTER $138.58 DC BOOTH SOCIETY INC JUNE 22 QUARTERLY ALLOCATION $8,750.00 DONOVAN PLUMBING LLC REPAIRED WATER HEATER CMPGRND $110.00 DOWNTOWN BUSINESS ASSOC ALLOCATION $2,500.00 ELKHORN RIDGE @ FRAWLEY RA APRIL 2022 TAX INCREMENT $128,785.04 NEWHOUSE ENTERPRISES INC PAPER FOR CITY HALL- TONER X 4 $368.87 FASSBENDER PHOTO COLLECTIO OPERATIONS GRANT 22 $20,000.00 BDG INC SEWER HOSE, COBRA-BULLDOG NOZZLE $5,971.40 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE WATER IMPROV $2,899.70 FOX, SHAWN REIMBURSE FOX TRAVEL $56.00 GAHAGAN WOOD PRODUCTS LLC FIREWOOD BUNDLES CAMPGROUND $652.00 VIEHAUSER ENTERPRISES LLC FIRE HALL CARD READER-KEY COPIES $1,807.69 THE GLASS SHOP REMOVE/REPAIR AT HUMANE SOCIETY $7,066.74 GOOD SHEPHERD CLINIC ANNUAL ALLOCATION $3,000.00 GREAT WESTERN TIRE INC CAP-MOUNT DISMOUNT-DISPOSAL-TIRES $785.56 GTI COMPANIES INC SNDSTN STRT SWR UPSIZE $79,839.00 HAUGO BROADCASTING INC REC CENTER LIFEGUARD CAMPAIGN $720.00 HAWKINS INC CHLORINE CYLINDERS X 13-HYDROCHL $2,703.92 HDR ENGINEERING INC SNDSTN RPR SWR AND UPSIZE-SWR LN EX $7,185.75 HEISLER HARDWARE PLUGS-PVC PLUG-FASTENERS-BLADES-KEY $1,311.84 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $18,000.00 HILL'S INTERIORS INC CARPET FOR POLICE DEPT $3,334.40 INGRAM LIBRARY SERVICES BOOKS FOR LIBRARY $1,248.88 JI TOOLS BIT SET-CLAMP PLIER-TAPE MEASURE-PLIE $809.83 JUNEK'S SERVICE CORP DODGE OIL SENSOR SWITCH $392.14 KNECHT HOME CENTER INC SILICONE-SPRAY PAINT-TIE DOWNS-BLAD $1,766.89 LAWRENCE COUNTY EQUALIZATI AERIAL IMAGERY PICTOMETRY $10,030.13 LEAVITT COMMUNICATIONS, LL BRACKET FOR RADIO MOUNT FD $285.00 LINDSTAD'S ALIGNMENT/BRAKE ALIGN FRONT OF DODGE JOURNEY $59.00 LUNDQUIST, TAYLOR BOOT REIMBURSEMENT FD $100.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $12,000.00 MONTANA-DAKOTA UTILITIES NATURAL GAS 4/7-5/5 $7,650.99 METZGER-HOLCOMB ANIMAL BRAVECTO-SCOOBY $43.75 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX PE 9 $993,250.14 AMBASSADOR SERVICES INC BOX W/ DRAWER SMALL WINDOW $1,082.34 NEIGHBORHOOD HOUSING S-BH ANNUAL ALLOCATION $5,000.00 NORTHERN HILLS VENTURES IN MAY NETWORK ADMIN AND LICENSES $19,936.20 NORTH STAR CONSTRUCTION TAXILANE PE 1 $37,203.90 N HILLS COMMUNITY BAND ANNUAL ALLOCATION -CONCERTS $300.00 NUTRIEN AG SOLUTIONS INC FERTILIZER FOR BALL FIELDS $1,400.00 ONE TIME VENDORS DENISE KUEBLER:CAMP REFUND $360.00 ONSITE FIRST AID, LLC REFILL FIRST AID STATIONS CITY BUILD $1,720.80 ORIGINAL WATERMEN INC LIFEGUARD SWIMSUITS $1,142.95 PETE LIEN & SONS INC 4K COMM CEM EXT-FUEL-ARROWHEAD $391.36 WEST RIVER TRANSIT AUTHORI QUARTERLY ALLOCATION $11,250.00 QUIK SIGNS INC SPEARFISH DECAL FOR MAYORS OFF $109.66 RAMAKER & ASSOC INC UPGRADE CEMETERY SYSTEM $1,733.00 REED, THERESA DAWN MAY-CAMPGROUND & DOWNTOWN CLE $1,815.00 RIVERSIDE TECHNOLOGIES INC 4 LAPTOPS $3,588.00 SANITATION PRODUCTS-EFT VE 95 GALLON TRASH CANS X427 $31,706.00 SOUTH DAKOTA ONE CALL W/S MESSAGE FEES $191.10 SDRS SPECIAL PAY PLAN PARTICIPATION FEES $135.00 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $17,500.00 SIMON CONTRACTORS OF SD IN ROADSTONE FOR STREETS $8,486.17 JASON NELSON SPOT LIGHT-TOGGLES-GUNLOCK PD $699.77 SPEARFISH AMBULANCE SERV ANNUAL ALLOCATION $25,000.00 SPEARFISH LUMBER CO ROLLER COVER EAGLE $16.48 PONDEROSA APTS INC ANNUAL ALLOCATION $5,000.00 SPEARFISH SENIOR SERVICE C PLACE SHED WALL-PAINT-ANNUAL ALLOC $3,377.55 STAR PLUMBING SERVICE INSTALL TANKLESS WTR HTR $12,747.57 STEC'S INNOVATIVE SAFETY S REWARDS PROGRAM APRIL $126.41 SYSCO FOOD SERVICES OF MT CONCESSIONS FOR WATERPARK $1,200.13 TEEN COURT ANNUAL ALLOCATION $2,500.00 PRODUCTIVITY PLUS ACCOUNT CABLE THROTTLE HAND $133.00 TRANSOURCE TRUCK & EQUIPME BLENDED FILAMEN $1,220.05 TRUGREEN CHEMLAWN MAY 22 VEG CONTROL $3,531.92 TTG ENTERPRISES INC LIFT STATION PLC REPAIRS $3,631.12 TYLER TECHNOLOGIES INC TCM-TCP 21-22 FEES-ONLINE ANNUAL FEES $456.55 US BANK BOND PAYMENT #3 $106,232.50 US BANK GLOBAL CORP TRUST BOND INTEREST $80,502.21 VISIT SPEARFISH INC MONTHLY BID BOARD ALLOCATION $12,550.00 WALMART CAPITAL ONE PACKAGING TAPE-BACKUP PROTEC $87.96 WARNE CHEMICAL & EQUIPMENT IMITATOR AQUATIC-PONDMASTER-CURTA $389.85 WESTERN HILLS HUMANE SCTY ANNUAL GRANT ALLOCATION-KENNAL $9,000.00 INTEGRITY ACQUISITION LLC FORD 150-LIGHTS-CVR-CARGOSLIDE-FD $35,271.85 WHITE'S QUEEN CITY MOTORS SENSOR $66.80 TOTAL $1,994,921.30 May 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,602.70 1.30% $8,920.32 $682.38 1.51% City Administrator 19,464.11 2.64% 15,779.57 3,684.54 2.66% City Attorney 10,817.86 1.47% 8,923.20 1,894.66 1.51% Finance 33,313.20 4.52% 26,563.22 6,749.98 4.48% Human Resources 9,188.96 1.25% 7,507.20 1,681.76 1.27% Gov't Bldgs 16,880.86 2.29% 13,241.02 3,639.84 2.23% Engineering 34,203.81 4.64% 27,826.07 6,377.74 4.69% Public Safety Admin 23,468.61 3.19% 18,659.40 4,809.21 3.15% Police 135,341.61 18.38% 106,500.07 28,841.54 17.97% Fire 14,339.23 1.95% 12,646.52 1,692.71 2.13% Bldg Inspection 20,840.44 2.83% 16,515.20 4,325.24 2.79% Streets & Snow 62,975.36 8.55% 51,200.80 11,774.56 8.64% Cemetery 5,681.44 0.77% 4,778.77 902.67 0.81% Animal Control 4,135.74 0.56% 3,025.32 1,110.42 0.51% Recreation/Aquatic 55,050.80 7.48% 45,934.18 9,116.62 7.75% Parks 47,833.79 6.50% 40,131.56 7,702.23 6.77% Library 30,533.17 4.15% 24,463.57 6,069.60 4.13% Plan & Zone 14,221.78 1.93% 11,734.40 2,487.38 1.98% Motor Pool 15,571.83 2.11% 13,094.57 2,477.26 2.21% Wildland Fire 5,937.52 0.81% 4,360.02 1,577.50 0.74% Police Comm 37,762.72 5.13% 28,188.17 9,574.55 4.76% SAFER Grant 6,956.70 0.94% 5,716.75 1,239.95 0.96% Water 20,193.53 2.74% 15,797.98 4,395.55 2.67% Electric Production 17,506.13 2.38% 14,179.19 3,326.94 2.39%  Sewer 19,032.25 2.58% 14,919.82 4,112.43 2.52% WWTP 31,232.10 4.24% 24,888.67 6,343.43 4.20% Solid Waste 24,650.99 3.35% 18,999.84 5,651.15 3.21% Campground 9,656.44 1.31% 8,205.59 1,450.85 1.38% Totals $736,393.68 100.00% $592,700.99 $143,692.69 100.00% Banking Fees April 46.07 Credit Card Fees April $8,357.74 Grand Total $744,751.42 Ehnes noted a pool heater has broken and a replacement is being sought; the Rec Path Lighting project in conjunction with the Lions Club is finished and encouraged all to check it out some evening. Hinton noted the Young Well is experiencing issues and has been shut down until repairs or replacement are evaluated. Many staff, elected officials, and members of the public thanked City Planner Jayna Watson for her many years of service to the community as she will be retiring on June 10, 2022. There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:15 p.m. Dated this 6th day of June, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.